Archives Intern - Limpopo Provincial Archives and Records Services (Department of Sport, Arts and Culture)
(2024-05 - 2026-04)
- Office administration and do specifications for procurement of stationery, office furniture and equipment, accommodation and training of officials and delivering documents from one office to another.
- Managing reading rooms, retrieving records from strong rooms and handling clients' inquiries.
- Design, assessment and approval and assist in implementation of records classification system (File Plan).
- Collect, arrange, describe and preserve public and non-public records.
- Prepare records and archival materials for digitization.
- Creating metadata and classifying records using Access to Memory (ATOM) System.
- Assist in providing Records Management training in all Government Institutions and Parastatal.
- Conduct outreach Programme and Exhibitions to ensure access of records in Archives.
- Creating and Monitoring of Reading/Research Room registers.
- Assist in implementing the Limpopo Provincial Archives Acts and Records Management Policies.
- Making sure that the strong rooms are clean and records are safe.
- Assist in guiding the Departments, Municipalities and Parastatals on how to formulate records retention period and disposal schedule according to the National Archives and Records Services of South Africa Act.
- Assist in conducting appraisal of records and facilitating the disposal processes in different governmental Departments in the Province.
- Assist in conducting inspection to ensure compliance with proper records management practices in different Governmental Departments and Municipalities in the Province.
- Assist in conducting Oral History interviews, editing the recording and transcribing the recording. Compling monthly and quarterly reports.
Records Management – Re - Assembler - Department Of Home Affairs (Tzaneen)
(2022-11 - 2024-04)
- Performing General Office Administration and clerical duties.
- Participating in the planning, design, evaluation and implementation of records classification systems and information system to ensure records and archival principles are maintained.
- Operating office machines like franking machine and maintaining related registers.
- Processing of civic archive collections.
- Assist in managing security of records.
- Retrieving files and records from the shelves and move them to storage.
- Assist in providing records management training.
- Dispatching and filing documents and records in physical and digital format.
- Delivering documents from one office to another.
- Managing files and records – opening, closing, filing and retrieving documents.
- Handling correspondence – receiving, sorting, registering and dispatching mails.
- Compile and submit monthly and quarterly reports.
Student Trainee Librarian (Practical) - Letsitele Community Library (Greater Tzaneen Municipality)
(2019-07 - 2019-07)
- Perform General Office Administration and perform routine tasks such as answering phone calls and organizing files.
- Circulation Desk - check-in and check-out of library materials, renewal of books.
- Loan library materials to patrons and collect returned materials.
- Cataloguing and classifying based on current standards of the University, according to Dewey Decimal Classification (DDC) and Anglo - American Cataloguing Rules (AACR2), Library of Congress Subject Heading.
- Preparing the library display and the Information file.
- Bibliographic searching of material e.g books, journals etc. Using SLIMS Systems.
- Shelving and shelf reading fiction and non-fiction books.
- I worked at the children's section and reference section.
- Assist in the mounting of the thematic exhibitions in the reading display area.
- Weeding of Library Materials e.g books and journals.
- Conducting Library Outreach Programmes.
- Handle the registration of new library cardholders and issue library cards.
- Conduct Library orientations and educate the users regarding the library usage.
- Assisting customers with internet access and ensuring that their technical needs are met.
- Marketing and promoting library functions and services to the community.
- Retrieval of Information for clients.
Student Trainee Records Management (Practical) - Mankweng Hospital
(2019-06 - 2019-06)
- Front desk and administrative tasks – completing clerical duties, including answering phones and responding to emails.
- Creating and maintaining patient records – gathering demographic information, creating patient files and keeping patient records current with any changes in address or other relevant details.
- Managing patient records – filling documents, ensuring confidentiality and maintaining accurate patient record.
- Collecting and recording patient data – entering information into the hospital's electronic health record (EHR) system.
- Retrieve and file records and trace documents electronically and manually.
- Ensuring that all medical records are protected and kept confidential.
- Ensuring proper documentation and that patient charts, paperwork, and reports are completed in an accurate and timely manner.
- Assist in managing records requests.
- Maintaining knowledge of relevant policies and procedures – ensuring compliance with hospital regulations.
Student Trainee Librarian (Practical) - University of Limpopo Library
(2019-02 - 2019-05)
- Cataloguing and classifying based on current standards of the University, according to Dewey Decimal Classification (DDC) and Anglo - American Cataloguing Rules (AACR2), Library of Congress Subject Heading.
- Manage circulation desk activities including check-in and check-out of library materials, renewal of books.
- Acquisition section- ordering and receiving library materials, putting the accession number, library stamp and the title tapes.
- Organize library materials and ensure they are returned to their proper places.
- Bibliographic searching of material e.g books, journals etc. Using Millennium 21 and Sierra Systems.
- Create and maintain student's records, ensuring confidentiality and accurate record keeping.
- Shelving and shelf reading of allocated part of the study collection, report missing or damaged items.
- Assisting students with the usage of Open Access Catalogue (OPAC).
- Conducting online searches using library databases such as Sabinet, Jstor, Ebscohost, Emerald insight, Science direct, Netd etc.
- Assist with library events and programs, such as book clubs etc.
- Marketing and promoting library services (Outreach Programme)
- Assist in the mounting of the thematic exhibitions in the reading display area from time to time.
- Inter-library Loan.
- Law library- circulating and shelving materials such as law books, journals, law reports and statutes and updating the loose leaf.
