- Organising and maintaining staff documents (i.e., ID copy, EEA1, copy of banking details, copy of certificates, etc) and capture information on HR Information Systems for staff filing and record purposes.
- Monthly submissions of payroll input (i.e., promotion letters, new joiners’ documents, contract extensions, contract amendments, salary increases).
- Drafting contracts, letters of employment and certificates of service.
- Drive the planning of staff functions/events and employee well-being programmes and implementation.
- Sending internal communication relating to company events/updates/announcements and sending calendar invites for staff functions/activities.
- Identifying opportunities for the enhancement of HR related processes/functions.
- Assisting the Audit Staff Manager with HR matters relating to Accountant Trainees and potential trainees.
- Assisting the Head of HR & People with any HR related matters.
- Screening of CV’s and assisting with the co-ordination of the recruitment process (i.e.,
advertising, shortlisting, scheduling recruitment assessments and interviews, and provide feedback on interview)
- Carrying out the onboarding process (i.e., providing new hires with employer policy training, assistance with completion of documents, provision of required credentials for required departmental systems/applications)
- Conduct exit interviews to provide feedback on any departmental or organisational changes that can be implemented.
- Compile and maintain HR related reports.
- Attending HR meetings and taking notes (i.e., related to performance counselling,
promotion discussions, grievances procedures, etc.).
- Assisting staff members with any queries or changes requested (i.e., beneficiaries, bank details, provident fund, medical aid, etc.) and documents requested
- Providing content from staff functions for company social media platforms and compiling employee newsletter
- Assisting with the completion of Workmen’s Compensation forms and submission of forms to the Department of Employment and Labour
