Zimkhitha Sanandayo

Zimkhitha Sanandayo is a skilled Office and Tender Administrator with over eight years of experience in the consulting sector, with a strong background in tender preparation, project administration, and document control. Her experience spans roles at PHB Engineers and Ensync Engineers where she supported bid processes, cost reporting, and site coordination. She is known for her efficiency, attention to detail, and ability to manage tender submissions independently.

Receptionist, Wayleave assistant and Tender Administrator - ENsync Engineers (Pty) Ltd

(2023-07)

• Provide administrative support to executives and staff, ensuring smooth office operations.
• Liaise with different departments to ensure company policies and procedures are communicated effectively.
• Assist in the construction supervision
• Create bid analysis, RFI, RFP documents to enhance competitive bidding process.
• Working with the relevant management teams on the collating of all material as required on the tender response and specification requirements.
• Manage office supplies, procurement processes, and ensure financial reimbursements are tracked.
• Maintain document control systems, including SharePoint and other digital records.
• Ability to confidently work on the tender content without supervision and present drafts to the management.
• Monitoring of existing contracts and expiration dates.
• Analysing spend by company against tender agreed levels and reporting back to the management team.
• Monitoring of tender websites to accrue more tenders
• Prepare bid bonds if required
• Strive to continuously improve the tender process
• Thorough understanding of bidding process and documentation
• Preparation of Quality Tenders, proposals, quotations for any prospect client.
• Welcome visitors, handle calls professionally, and ensure excellent customer service.

Receptionist and Wayleave Assistant - PHB Engineers (Pty) Ltd

(2018-04 - 2023-03)

• Submit wayleave applications to districts departments, City of Cape Town, SANRAL, Provincial, Transnet, PRASA and telecommunication providers.
• Receive all wayleave applications from outside parties intending to do any kind of construction in the road reserve around Western Cape District including George and Mosselbaai.
• Tracking wayleave progress using the wayleave tracker system (Excel and Quickbase)
• Verify application for correctness regarding requirements such as:
• Cover letter with reference number.
• Explanation of the work to be done.
• Map with suburbs and street names indicating exactly where the construction needs to take place.
• Update client on progress of wayleaves and make/request payment for wayleave council fees.
• Wayleave Renewal submitted to council for approval if wayleave expires before construction completion. Receive wayleave applications and approvals and file according to site links on Google Drive and Dropbox.
• Update design team with relevant route changes after kick-off if changes are required by council or client.

Grade 12 (2002)