Admin clerk (Internship), Admin Clerk & PA - eThekwini Health District Office
(2020-05 - 2022-05)
Acting as Personal Assistant to the IPC coordinator and Occupational Safety coordinator
- Analyse and interpret BAS reports
- Handle internal and external queries
- Routing of internal and external correspondence to the Chief Director & Head Office
- Ability to interpret Submission request of Overtime and Ratifications
- Processing of claims at District Medical Officers
- Ensure that IPC meeting are held weekly
- Taking of Minutes at Meetings
- Typing & Updating of Minutes
- Ability to form and calculate Travel claim Form
- Writing reports using Ms Word, Excel and power point
- Analysing dash board ordering office equipment using TR1S
- Doing stock taking at SCM
- Ordering PPE from CPS
- Do allocations for PPE and send emails to different facilities to collect the orders
- Answering telephone, photocopying, emailing, scanning and taking messages
- Typing and filing letters and correspondence
- Attend incoming and outgoing calls
- Transferred calls to relevant extensions
- Taking of messages
- Keeping records of outgoing calls, Faxing, scanning and making copies
- Preparing staff distribution circular
- Preparing termination
- Attending to employees salary queries
- Paying employees allowances
- Checking employees balance on their pension funds
- Capturing Leave forms
- Organising employees lines
- Calculating absent rate Payments
- Do follow up on missing documents
- Collecting applications prepare jackets
Admin clerk (In-service trainee), Switchboard Operator - KwaDabeka Community Health Center
(2017-11 - 2019-05)
- Typing and Filing letters and correspondence
- Attend incoming and outgoing calls
- Transferred calls to relevant extensions
- Taking of messages
- Keeping records of outgoing calls, Faxing, scanning and making copies
- Attending to telecommunication and registry duties at the switchboard
- PATIENT ADMITTING OFFICE
- Facilitating correct opening of files
- Registering of new patients
- Attending to patient enquiries
- Processing all incoming and outgoing correspondence
- Allocate folio numbers before documents are filed
- Ensuring that filing index is worked out
- Facilitating correct filing of patient cards
- Using of paper fasteners to secure documents in the files
- Facilitating efficient retrieval of records and documents for operational use
- Updating of files and documents control register
- Tracking the removal of files from registry on a daily basis
- Disposing files and documents in line with Head Office approval
