Bibilin Sobhana

Am looking for a job in educational/banking industries in administration or back office work

I started my career as an HR executive in an small organization in India and now am working as an Administrative office in Honest IT solution and computer LLC.

Experience:

1.  Honest IT solutions and Computer LLC, Aug 2018 to Till Date

Administrative Officer

• Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner.
• Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
• Ensuring the confidentiality and security of files and filling systems.
• Coordinating schedules, arranging meeting, distributing memos and reports and ensuring that everyone is kept current of company news and information.
• Handling account’s by preparing day book, cash book, inventory, payroll, AP and AR, Bank reconciliation.
• Review and approve purchase orders before ordering goods, followed-up on delivery schedules, payment delays and invoice queries
• Coordinate with suppliers to ensure that goods are delivered on-time and also collecting customer payments in accordance with payment due dates. Review and maintain all customer information for products and service delivery
• Conduct clerical duties, including filing, preparing documents, manage phone calls and correspondence (e-mail, letters, packages etc.)

1. RAKBANK, RAK May2017 to Jul 2017 & May 2018 to July 2018

Operations Representative 

1. Supporting the operations in preparations of balance confirmation letter for the customer.
2. CRS downgrading and upgrading.
3. Maintaining the daily trackerfor Balance Confirmation and CRS.
4. Sending internal mails for any confirmation on the customerinformation.
5. Running the new request in the software and updating the request once it’sdone.
6. Preparing for the FETCHRand updating in the EXCEL.
7. Keeping track of the return request.
8. Sending mail tothe respective branchfor the returnrequest.
9. GEMS Westminster Sep2015 - Feb 2017

TeachingAssistant

1. Preparing day-to-day activityfor the students based on the topic given.
2. Updating all the information and activities of the studentsin the Learning Journey.
3. Helping the teacherin preparing board work based on the current topic.
4. Special intervention programfor Non-English speakers.
5. Maintain daily records,track student progressand intervene to help studentsprogress as necessary
6. Support the teachersin developing lessonplans and learninggoals
7. Ensure the classroom environment meets standards for safety and cleanliness
8. Helping the children who need assistance in Reading, writingand other activities.
9. Naish College. Oct 2009 - Jan 2012

HR &Administration 

• Excellent interpersonal skills, project coordination experience, and able to work well with all levels of internalmanagement and staff, as well as outsideclients and vendors.
• Experience in office support services, including purchasing, Recruitment and facilities management.
• Giving training and supervising other support staff, and customerrelations.
• Well verse in computer and Internet research
• Handling telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.
• Front office administration and client management
• Interacting with the students and giving counseling to them at the time of need.
• Stock handling, petty cash management
• Maintenance of accounts
• Attendance maintenance
• Preparing salary detailsand pay slip
• Handling Housekeeping and Other Responsibilities.

1. Exito Management Consultants Limited Feb 2007 - Jun 2008

Human ResourceExecutive

• Collected and understood Job description, and collected information regarding the openings and thoroughly understood the exact requirement.
• Coordinated with clientsand arranged interviews for selected candidates.
• Sourced profiles from job portals, gathered candidates through reference, short listed candidate profiles. Passed on the selected candidate's profiles to team leaders, and got quality-checked. Settled any preliminary issues if any.
• Competency based telephonic interviews and preliminary interview with the candidates and assessment - evaluation of fitment for the role mandated.
• Explaining about the organization, hierarchy, reporting structure, position and its responsibilities to the candidates. Followed candidates for post recruitment process, involved in invoice raising and billingsupport to finance department.
• Head hunting profiles through different sources for the challenging mandates, through Naukri and Times job Coordinated with clients for gathering updates for new requirement, attended client meetings and handed issues and disputes raised by clients.
• As the external face to the client's hiring team, develop value proposition for the client and the role. Share Employer Branding with prospective employees in the market.
• Submit timely reportsto track ownerand Director
• Worked under high pressure and closed importantopenings.

Educational Qualification:

• Master of Business Administration

• Bachelor of Commerce