Rham Ibrahem

HR & Admin professional with strong front-office coordination experience and hands-on exposure to employee documentation, onboarding, recruitment coordination, scheduling, and government procedures within the UAE. Skilled in multitasking, handling time-sensitive tasks, maintaining structured records, and delivering professional communication with employees and external stakeholders. Detail-oriented, organized, and customer-service focused.

HR Assistant at AMER Center | Quick Plus (2025-10 – 2026-05)

Manage end-to-end HR operations including employee lifecycle administration, contract processing, payroll coordination, and recruitment support.

• Manage end-to-end HR operations including employee lifecycle administration (joining, contract issuance, renewals, documentation control).
• Process employment contracts and coordinate with departments ensuring compliance with UAE labour regulations.
• Support payroll preparation by coordinating attendance data, leave records, and salary adjustments before submission to Finance.
• Maintain structured employee records and ensure data accuracy within HR systems.
• Support recruitment activities including CV screening, interview coordination, and candidate follow-up.
• Managed internship cycles onboarding 10–15 interns per month with fast vacancy closure.
• Act as a coordination point between employees, visitors, and internal departments.
• Manage scheduling, documentation tracking, and administrative follow-ups in a fast-paced environment.
• Handle high-volume inquiries while maintaining professional communication standards.
• Support onboarding and offboarding processes ensuring full documentation compliance.

Tender Department Supervisor & HR Assistant at MCEC (2024-11 – 2025-07)

Supported HRIS data management, recruitment coordination, and onboarding processes using Odoo system.

• Supported HRIS data management using Odoo, maintaining employee records and contract statuses.
• Coordinated recruitment activities including CV screening and interview scheduling.
• Managed onboarding for technical hires including contracts and system access.
• Tracked training and certification records ensuring audit compliance.
• Developed digital tracking tools improving processing efficiency.

HR Support & Training at My Communication Academy (2024-05 – 2025-05)

Managed onboarding documentation, coordinated training programs, and supported HR reporting for training and staff.

• Ensured completion of onboarding documentation and system access for trainers and staff.
• Coordinated over 20 training programs and tracked attendance through LMS platforms.
• Issued certificates and compiled feedback reports.
• Supported HR reporting and documentation for management review.

HR & Records Officer at Al-Diop Solar Energy Center (2021-01 – 2022-12)

Maintained employee records, supported recruitment cycles, and digitized paper-based filing systems.

• Maintained employee records including contracts, leave tracking, and renewals.
• Supported full recruitment cycles for technical and administrative roles.
• Migrated paper-based files to digital systems reducing retrieval time.
• Communicated HR policies and updates across departments.

HR & Administrative Coordinator at Syrian Club for Youth & Children (2018-01 – 2021-12)

Managed front-desk operations, coordinated schedules and events, and processed onboarding for staff and volunteers.

• Managed front-desk operations including receiving visitors and handling inquiries professionally.
• Coordinated schedules, meetings, and activity calendars for management and staff.
• Maintained structured filing systems for employee and volunteer records.
• Processed onboarding for over 50 part-time staff and volunteers.
• Managed attendance tracking and workforce summary reports.
• Handled incoming calls, emails, and administrative correspondence.
• Assisted in organizing internal events and community programs.
• Managed data entry and administrative tracking sheets.

Administrative Assistant at Homs Sabaya Volunteer Team (2015-01 – 2018-12)

Managed front-desk operations, maintained filing systems, and supported community outreach activities.

• Managed front-desk operations and administrative coordination.
• Maintained filing systems and internal communications.
• Assisted in logistics and community outreach activities.

Bachelor in Electronics & Communications Engineering – Al-Baath University (2023)