Smitha Raj

I have 15 years of experience as a Senior Projects Admin & Finance officer in Hafele SE & Co. KG handling the complete operations of project for Abu Dhabi region. Hafele is a leading German manufacturer of Architectural Hardware and Furniture fitting items with global presence in 150 countries.

I am a vital member of the Projects team handling the operations of project, supporting the activities of the Finance, and demonstrating a high level of administrative & customer service to internal and external customers. I am a performance-driven Administrative, Accounting, and Project handling professional. I have 10 years of experience in SAP managing the entire commercial life cycle, order management, and invoicing customers using SAP SD Module and administering key phases of the procurement lifecycle, negotiations, procurement, and vendor payment administration using SAP MM module.

I have managed and monitored the movement of materials within company plants and to customers. I have 15 years of experience in managing Accounts receivables and payment collection. I am proficient in FOCUS software & MS Office Suite and have a good understanding of bookkeeping procedures.

I have excellent command of English both written & oral and an effective communicator with excellent analytical, problem solving & time management skills. I have the ability to work under pressure by proper planning & prioritizing with minimal supervision and am capable to handle multiple tasks.

I believe my knowledge and skills will bring value to your organization and would welcome the opportunity to meet, discuss and explore the same possibilities.

Drove to be a SAP key user – SD & MM Module to handle commercial life cycle and procurement life cycle of projects.

• Managed the commercial life cycle, quoted, invoiced and ordered the materials as required using SAP SD Module.
• Ensuring project deadlines are met.
• Liaising with clients as necessary for all project matters and acting in the best interests of the client.
• Analyzing the profit margin of the projects and report to the project manager.
• Administered key phases of the entire procurement lifecycle right from RFP to RFQ, negotiations, procurement and payment administration using SAP MM Module.
• Negotiating rates with suppliers and contractors to ensure best value for the company on all procurement activities.
• Proactively managed all project correspondence, prepared agendas, Scheduled meetings, revision on schedules.
• Perform periodic checks in SAP SD & MM module to ensure closures of orders and maintain progress status report.
• Managed, distributed and monitored the movement of all materials between company locations and client destinations, with due relevance to associated transportation logistics.
• Issuing picking list using SAP to manage material deliveries with refers to the payment/ credit limit/ payment terms liaising with the projects team.
• Handling Accounts payable; review vendor invoices and ensure timely payments.
• Managing sales returns/ claims as needed.
• Deft in preparing and presenting reports to management to allow them to drive the business locally.
• Provide administrative support; facilitate communications within the team and with other departments.
• Coordinate and organize meetings as per the business requirement.
• Managing travel arrangements for any company trips.
• Administer petty cash bills, Reviewing and processing reimbursements.
• Maintain staff register, Leave register & Vehicle register.
• Controls day to day activities of administration department.
• Financial Reporting to GCC HQ for Abu Dhabi Region.
• Support the activities of the Finance team, working as a key member of the team demonstrating a high level of customer Service to both internal and external customers.
• Managing Accounts receivables and Respond to enquiries in regards of invoices & reconciliation.
• Providing statement of accounts to customers on a regular basis. Payment follow ups and Allocation of payments against invoices.
• Experience in working with letter of credit.
• Good understanding of bookkeeping procedures.
• Ensuring debt reporting to the management for bad payers and act as per management’s action plan.
• Work with the Finance and Budget managers to complete the necessary paperwork to adjust budgets enabling the smooth set up and operation of projects and activities.
• Adopt central management information systems to maintain and develop local records in order to provide efficient and effective support and champion new systems and initiatives that are introduced.
• Drafted KPI’s and SOP for various organizational processes and ensured their achievement.
• Undertake any other duties as required and appropriate to the post in line with current and future business needs.

Post-graduation in Computer Application (MCA) from Kerala University and secured 90% (2003 – 2006) • Graduation in Computer Science (BSc Comp) from Kerala University and secured 80% (2000 – 2003)