Andrea Malago

Experienced Executive/Administrative Assistant with strong expertise in calendar management, travel coordination, and administrative support in dynamic environments. Skilled in handling confidential information, supporting leadership, and ensuring smooth daily operations. Highly organized, detail-oriented, and proactive, with solid communication skills and experience working with international teams.

Executive Assistant – Truck Division (LatAm) - IVECO GROUP

(2023-01 - 2024-06)

• Management of high-volume telephone and e-mail communications, screening calls, taking messages, and responding to routine inquiries professionally.
• Management of relationships, birthdays, and VIP clients.
• Liaison with external institutions, handling requests and follow-ups.
• Organization of leadership agendas, meetings, and complex travel arrangements.
• Planning of national and international visit itineraries.
• Support with high-demand personal themes.

Executive Assistant – Finance and Strategy LatAm Division - CUMMINS DO BRASIL LTDA.

(2022-04 - 2022-12)

• Administrative activities of the department (expense reimbursements, agenda coordination, financial controls, reports, distribution of communications, travel management, payment management).
• Organization of meetings with employees and leadership, coffee sessions, events, etc.

Executive Assistant / Marketing & Communications (Brazil Presidency) - APPLUS IDIADA GROUP

(2019-05 - 2021-11)

• Administrative activities of the office (expense reimbursements, agenda coordination, general documentation, financial controls and reports, drafting and publishing communications, management and approval of corporate travels).
• Planning, organization, and execution of internal and external events.
• Prospecting and management of administrative, marketing, and events suppliers.
• Identification and development of engagement opportunities for internal stakeholders
• Production of materials (service portfolios, abstracts, card texts, designer briefings, presentations, and scripts for promotional vídeos).
• Creation and management of promotional material production (employees and clients).
• Interface with the Spanish headquarters regarding digital marketing and social media.
• Production and revision of internal and external content (email marketing and LinkedIn).
• Strategic and tactical marketing support.

Executive Assistant (Board of Directors) - KOSTAL ELETROMECÂNICA LTDA.

(2015-02 - 2018-06)

• Coordination of the office's general operations.
• Management and participation in strategic projects (training programs).
• Management of national, international, and regional travel.
• Organization of internal and external events, dinners, and company visits.
• Purchase requisitions, quotations, and purchase orders.
• Management of corporate documents (powers of attorney, certificates and licenses).
• Internal communication support (newsletter, presidential messages and statements).
• Translation and writing of texts and presentations in Portuguese, English, and German.

Technical Translator – Spanish / Portuguese / English - MAKITA POWER TOOLS LTDA.

(2014-08 - 2015-01)

• Translation of various corporate materials, speeches, presentations, letters, catalogs, manuals, and technical instructions between English/Spanish and Portuguese.

English Teacher – Adults and Children - SEVEN IDIOMAS

(2011-04 - 2014-02)

• Planning and administration of international tests.
• English classes for multiple proficiency levels.

Corporate Communications Analyst - MERCEDES-BENZ DO BRASIL LTDA.

(2009-08 - 2013-03)

• Participation in Corporate Communications projects (video production, press materials, development of corporate visitor programs, organization of dinners and VIP receptions)
• Organization of national and international corporate travel and events.
• Reception and support for Brazilian and foreign visitors and delegations.
• Cost control (budget) for the area and supplier management.
• Review of documents for executive signatures.
• Translation, writing, and editing of various texts.

Bilingual Secretary – Quality Department - MERCEDES-BENZ DO BRASIL LTDA.

(2007-07 - 2009-07)

• Participation in meetings and preparation of minutes.
• Organization of national and international travel and corporate events.
• Expense reports.
• Project management and follow-up of activities for seven supervisory areas.
• Translation and revision of general texts.

Intern / Executive Secretary – Legal Department - MERCEDES-BENZ DO BRASIL LTDA.

(1999-06 - 2007-06)

• Support within a secretary pool for senior legal managers and directors.
• Management and payment of external legal service providers (law firms).
• Review of legal documents (contracts, procedural documents) in Portuguese & English.
• Filing and management of legal correspondence and documents.

Postgraduate Specialization - People Management and Corporate Education - Anhanguera Educacional (2024)

Technology Degree - Audiovisual Production - Universidade Metodista de São Paulo (2022)

Postgraduate Specialization - English Language – Advanced Studies - Uribero (2010)

Postgraduate Specialization - Translation – English/Portuguese - Uribero (2008)

Bachelor's Degree - Spanish Language - Unia Santo André (2003)

Bachelor's Degree - German/Portuguese - University of São Paulo (USP) (2001)