Talyta Bueno

Senior Executive Assistant with 15 years of experience providing high-level support to C-suite executives in dynamic, fast-paced environments contributing to enhanced business performance and operational efficiency.

Equipped with an MBA in Business, combining extensive expertise with strategic insight and a deep understanding of business operations levels of professionalism and confidentiality.

07/2022 to 07/2024Executive Assistant to Chief Executive Officer

Elbanc

• Expertise in scheduling and managing the calendar, including meetings, appointments, and travel arrangements.
• Arrange complex travel itineraries, including flights, accommodations, and transportation, while managing changes and issues that arise.
• Update and manage CRM systems to track client interactions, sales activities, and follow-ups.
• Organizing and preparing for meetings, including arranging logistics, preparing agendas, and taking minutes.
• Managing the expenses, including processing reimbursements and tracking budgets.
• Assist with analyzing sales data, preparing performance reports, and tracking sales metrics.
• Assist in the planning and coordination of event logistics, including venue selection, catering, transportation, and accommodations.
• Prepare and manage contracts with vendors, suppliers, and venues.

11/2017 to 09/2022CFO Executive Assistant

Microsoft

• Enhanced executive's effectiveness by providing information management support, making informed decisions possible.
• Handled sensitive information with confidentiality, demonstrating discretion and integrity in all interactions.
• Developed and maintained a filing system for critical documents, ensuring easy access and organisation.
• Supervised support staff and delegated tasks as necessary to ensure efficient office operations.
• Assisted in budget preparation by monitoring expenses and processing expense reports for the executive office.
• Assisted in the coordination of company events and executive functions, ensuring meticulous execution.
• Coordinated board meetings, including scheduling, distributing materials, and taking minutes.
• Supervised executive calendars while supporting administrative team to facilitate smooth operational flow.
• Followed up on invitations from partners and arranged for representation in consultation with senior executives.
• Offered logistical support to visiting executives in coordination with other assistants.
• Coordinated coding and authorisation of invoices, credit card statements and expense reimbursements for payment.
• Welcomed and greeted guests and customers, answered inquiries or directed concerns to correct staff.
• Sourced vendors for supply, office equipment and facilities maintenance needs.

11/2010 to 11/2013Office Assistant

MAPFRE Brasil

• Scheduled monthly and annual offsite visits with top national and international executives
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning
• Reconciled and processed expense reports for internal and field personnel, including executives and consultants
• Conducted research to prepare, gather and proof briefing materials, and decks for all executive-level meetings
• Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale
• Working directly with chefs, banquet managers, and event staff to ensure seamless operations
• Meeting with events team for post-event evaluation and tracked results in a Microsoft Access database
• Processing payments, run daily reports, final money count at the end of the day.

08/2008 to 06/2009Marketing & Executive Assistant

Regus - New York

• Scheduled monthly and annual offsite visits with top national and international executives
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning
• Reconciled and processed expense reports for internal and field personnel, including executives and consultants
• Conducted research to prepare, gather and proof briefing materials, and decks for all executive-level meetings
• Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale
• Working directly with chefs, banquet managers, and event staff to ensure seamless operations
• Meeting with events team for post-event evaluation and tracked results in a Microsoft Access database
• Processing payments, run daily reports, final money count at the end of the day.

08/2004 to 08/2005Business Intern

Intel

• Collaborated with team members to help expand marketing channels
• Assisted with development of event strategies and tactical plans to promote accomplishment of marketing goals
• Created professional business correspondence, spreadsheets and presentations
• Sourced vendors for services such as video production as well as materials to complete marketing objectives
• Worked closely with all product development departments to create and maintain marketing materials for sales presentations and client meetings
• Managed efficient workflow between staff by effectively coordinating documents, communication and creative materials
• Tracked schedules, expenses and communication between project stakeholders
• Worked with vendors to complete projects according to schedule and specifications.

2005Administração de Empresas

UNIFAI - São Paulo, SP

01/2022C1 EFPM Certification

01/2018GDPR Certification

01/2008MBA: Business Management

Global Education New York (GENY) - New York, NY