Executive Assistant

Job Title: Executive Assistant

Location: Toronto, ON (onsite)

Duration: 12 months contract (with possibility of extension/conversion)

Key Responsibilities:

• Maintaining data in systems used for the various conferences such as but not limited to Dealogic, The Tiley System, Investor Conference Calendar, Global Metals & Mining Command Central, CVENT, the Conference App (including archive back-end) and “OneDrive”
• Updating weekly Investor Conference Calendar
• Responsible for tracking, updating and reporting conference attendance for conference meetings
• Updating and tracking presenting company information such as bios and presentation/marketing materials
• Maintaining conference mailboxes
• Help to prepare meeting materials, minutes and post-conference survey and summaries
• Working with internal and external suppliers to manage supplies and promotional items and shipping and receiving during conference
• On-site execution

Must-Have Qualifications & Skills:

• MS Office (Word, Excel, PPT, Outlook) proficiency
• Tech savvy/able to trouble shoot tech issues
• Critical thinking
• Sales/Exec assistant experience (1-2 years)
• Personable with the ability to simultaneously complete back end/admin related tasks while maintaining a professional level of communication with clients.
• Excellent verbal and written communication (personality for phone calls and working with C-level executives)
• Ability to liaise with stakeholders of various seniority, and accommodate requests in a professional, timely manner
• Ability to work in a fast paced environment and pivot based on the requirements.
• Admin/office clerical experience

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status

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Dexian Canada will, on request, provide accommodations for disabilities to support your participation in all aspects of our Recruitment and Assessment/Selection Processes.