Executive Assistant

About Us The Elena Saradidis Group specializes in residential rentals and property management across the Greater Toronto Area, with over $200M+ in real estate sales and a portfolio of 300+ properties. We rank in the Top 1% of Realtors across Canada and have earned several awards, including the Royal LePage Top 35 Under 35 award three times (2022, 2023, 2025).

We're a small, high-performing team that moves quickly, holds high standards, and genuinely cares about the experience of every property owner and tenant we work with.

The Opportunity

We're hiring an Executive Assistant to be the operational right hand to Elena. You'll manage the day-to-day of a busy real estate portfolio — properties, people, and the details that keep everything running smoothly.

This is a newly created role to meet the demands of a rapidly expanding portfolio and a team that keeps raising the bar. It's hands-on and high-trust, well suited to someone early in their career who wants real exposure to how a top-performing real estate business operates. You'll learn fast, take on real responsibility from day one, and grow with the team as it scales.

What You'll Own

• Portfolio operations: You keep day-to-day management of 300+ properties moving — coordinating showings, vetting tenants, and processing applications with consistency and care.
• Leases and tenant relations: You manage agreements, renewals, and tenant communications end-to-end, making sure every interaction reflects the team's standard of service.
• Property inspections: You're the eyes on the ground for move-ins, move-outs, and routine walk-throughs across the GTA.
• Maintenance coordination: You own the relationship with contractors and vendors, keeping properties well-maintained and resolving issues before they escalate.
• Listings and market prep: You work alongside Elena to get properties show-ready, handling staging coordination and MLS setup with attention to detail.
• Financials and reporting: You track rent, manage arrears, and prepare clear, timely updates that keep property owners informed and confident.
• Compliance: You keep the team aligned with the Ontario Landlord and Tenant Act, flagging issues early and ensuring nothing falls through the cracks.

What We're Looking For

• Highly organized and proactive: You manage competing priorities without losing the details, and you take ownership without being asked twice.
• Strong communication skills: Whether you're negotiating with a contractor, responding to a tenant, or briefing a property owner, you're clear, professional, and reliable.
• Comfortable with technology: You pick up new tools quickly and are at ease with property management software, MLS, Google Workspace, and Microsoft Office.
• Flexible availability: Our core hours are Monday to Friday from 9am to 5pm, but real estate has its own schedule. Occasional evenings and weekends are part of the role, as is a valid driver's license and reliable vehicle.
• Bonus: Property management or real estate experience is an asset, but we care more about drive, judgment, and a genuine interest in the industry.

Compensation and Benefits

• CA$75,000–$90,000 annually, based on experience.
• Mileage and gas reimbursement for property visits.
• Mentorship from one of Canada's top-ranked real estate teams.
• Real growth opportunities within a high-performing, close-knit team.