Executive Assistant

We are seeking an experienced Executive Assistant to provide high-level administrative and governance support to senior leadership and a Board of Directors. This role is ideal for a polished, highly organized professional who is comfortable working with executives, board members, and confidential information in a fast-paced environment. This is a hybrid opportunity located in Guelph.

What you’ll do:

• Provide senior-level administrative support to executive leadership and the Board of Directors
• Coordinate Board and committee meetings, including scheduling, logistics, agendas, meeting materials and follow-up
• Prepare and distribute Board packages, reports, presentations and other governance materials
• Record and prepare Board and committee meeting minutes, tracking decisions and action items
• Maintain Board calendars, records, policies and other governance documentation
• Coordinate complex executive calendars, meetings and appointments
• Draft and proofread correspondence, presentations and executive-level communications
• Serve as a key point of contact between executives, Board members and internal/external stakeholders
• Handle sensitive and confidential information with a high level of discretion
• Support special projects and other executive-level initiatives as required

What we’re looking for:

• 5+ years of experience as an Executive Assistant or Senior Executive Assistant
• Previous experience directly supporting a Board of Directors and/or Board committees
• Strong understanding of Board governance processes and meeting protocols
• Experience preparing Board packages, agendas and meeting minutes
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage competing priorities and work independently

What we offer:

• Salary based on experience $80,000 - 95,000
• Health and Dental Benefits
• Pension
• Hybrid work schedule