Allana Benoit

Forward-thinking executive administration professional with a Bachelor of Arts degree and more than 15 years' experience in administrative roles. A demonstrated history of success in supporting senior executive leadership with highly diversified and discretionary administrative support.

Executive Assistant at Light IT (2023-06 – 2024-04)

Executive Assistance for Light IT Recruiting. Assisted the Founder and Co-Founder with organizing meetings, managing calendars, and completing travel arrangements and invoicing. Also provided additional assistance with scheduling interviews, onboarding and payroll during the expansion of their IT applications projects side. Contract as the recruiting side has not expanded as expected and hired HR team for onboarding and payroll.

• Oversaw and assisted with scheduling interviews and onboarding prior to the establishment of an HR department
• Processed payroll and and communicated between individuals and the new hires prior to the newly established project teams and the HR department
• Invoicing, meeting notes in the beginning for the recruitment side (sales) and any other research, conferences and general administrative requests

Executive Assistant, Contract at Aplin (Placement Agency) (2022-01 – 2023-03)

Executive Assistance for Hugessen Consulting. Assisted one Partner and one Principal with organizing meetings, managing calendars, and completing travel arrangements with Hugessen Consulting.

• Oversaw supply inventory, subscription renewals, and other expenses
• Processed expense reports and reconciliation of statements
• Arranged multiple director dinners (invites, responses etc.) and the upcoming Stampede event and office retreat

Administrative Assistant, Contract at Pro-com (Placement Agency) (2022-05 – 2022-09)

Performed Administrative functions for several different departments and assistance to the EA for Morgan Stanley.

Executive Assistant/Office Administrator at About Staffing (Placement Agency) (2021-05 – 2022-04)

Performed office/assistant duties for Socium Law (Corporate Law)

• Purchased and setup equipment and implemented email and other programs for myself and one other employee such as laptops and the legal software
• Implemented payroll, QuickBooks for Trust Accounting (compliance) and currently researching employee benefits, backup systems and our current workflow process and other administrative/managerial responsibilities as they arise

Sr. Administrative Assistant at Bowen (Placement Agency) (2018-09 – 2020-09)

Performed administrative assistant duties for clients such as (Learning & Development and Integrated Health Management), Mount Royal University, and the Southern Alberta Institute of Technology (SAIT). Assistant to the teams for all, the Dean and Finance for Mount Royal, Director and Assistant Director with SAIT, Director and Managers with Sobeys.

• Conducted WCB documentation and responded to inquiries from staff
• Collaborated with the learning and development team in completing the National Management Training Program for Sobeys. (9 months with Integrated Health Management, 6 months with Learning and Development)
• Supported calendars and other clerical duties for Dean and Faculty Finance Officer with Mount Royal University. (3 week Vacation)
• Facilitated onboarding for new hires and controlled inventory of supplies, including issuing purchase orders to replenish with SAIT (8 months)

Executive Assistant to the President at Leon Frazer and Associates (2016 – 2017)

Supported the wealth management company's President with managing calendar, arranging travel requirements, organizing meetings, managing expenses, and general correspondence.

• Structured the e-mails and files in Outlook to assist with organization for communicating with clients and internally
• Coordinated details with internal and external partners in preparation for major events

Executive Assistant to the VP of Content and Programming at Bell Canada (2015 – 2016)

Assisted one Vice President and three Directors with organizing meetings, managing calendars, and completing travel arrangements. Oversaw supply inventory, submitted purchase orders, and processed invoices.

• Processed documents for HR, including leaves of absence, exit interviews, job postings, translation requests, employee security checks, employee onboarding/off boarding
• Supported Team members and managers with any inquiries related to their equipment, policies and access to the VP and directors
• Calendar management, meeting arrangements internally and externally for the VP and directors. Support was to 2 separate departments and their respective teams of approximately 100 individuals
• Submitted expenses for myself, 3 directors and the VP, participated in internal audits as requested and other administrative requests as they arise

Bachelor of Arts in History – Concordia University (2010-05)