Ruba Zreibi

Senior executive and administrative professional with 23 years of experience supporting executive leadership, governance, programme coordination, HR, and operations across UNICEF, UN environments, and the financial sector. Highly skilled in managing complex workflows, senior-level priorities, and sensitive information in fast-paced and high-pressure contexts. Recognized for organizational excellence, discretion, diplomacy, and relationship-building with multicultural teams, donors, partners, and government stakeholders.

Canadian Permanent

Resident

Programme Associate – Deputy Representative Office - UNICEF – Syria Country Office

(2023-01)

• Provide senior-level executive and administrative support to the Deputy Representative, including correspondence, briefings, reports, and follow-up on strategic action points.
• Coordinate high-level meetings, donor engagements, official missions, and field visits; prepare agendas, minutes, briefing notes, and executive presentations.
• Maintain governance documentation and senior management reporting, ensuring accuracy, confidentiality, and compliance with UN procedures.
• Support office efficiency initiatives and cross-programme coordination to strengthen workflow and accountability.

Administrative Assistant – Protocol - UNICEF – Syria Country Office

(2022-01 - 2023-12)

• Managed official correspondence, registry systems, and protocol documentation.
• Coordinated visas, travel, and mission logistics for international staff and visiting delegations.
• Supported inter-agency coordination, reporting, and compliance with UN standards.

Administrative Assistant – Human Resources - UNICEF – Syria Country Office

(2019-01 - 2022-12)

• Supported end-to-end recruitment processes including vacancy announcements, candidate screening, interview coordination, onboarding, and staff documentation.
• Maintained confidential personnel files, HR records, contracts, and compliance reports.
• Coordinated staff induction, learning activities, and HR administrative workflows.

Administrative Assistant – Staff Wellbeing Unit - UNICEF – Syria Country Office

(2017-01 - 2019-12)

• Provided full administrative and office management support to the Staff Counselor.
• Organized training sessions, workshops, and events for Peer Support Volunteers across the MENA region, strengthening staff morale and engagement.
• Created, designed, published, and distributed the monthly bilingual newsletter (English & Arabic).

Executive Assistant to the General Manager - Syria Gulf Bank - Syria

(2014-01 - 2017-12)

• Managed executive office operations, scheduling, correspondence, contracts, and confidential records.
• Provided financial and administrative reporting, tracking, and documentation support.
• Coordinated senior management meetings, presentations, and executive communications.

Executive Secretary to the General Manager - Kuzbari Group - Syria

(2011-01 - 2014-12)

• Delivered comprehensive executive and administrative support.
• Coordinated HR documentation, procurement records, and corporate correspondence.
• Maintained filing systems, reporting workflows, and executive calendars.

Master of Business Administration - MBA - Syrian Virtual University (2022-12)

Bachelor of Arts - English Interpretation - Damascus University (2009-12)

Certified Teaching English Language - Teacher Training Institute, Damascus (2002-12)