RECEPTIONIST / ADMINISTRATIVE ASSISTANT at Résidence de la Gappe – Phase 4 (2025-12 – Present)
Provide professional reception and administrative support to residents, visitors, staff, and service providers.
- Answer, direct, and manage incoming telephone calls and inquiries.
- Maintain attendance records and prepare timesheet documentation.
- Prepare and coordinate reception and maintenance staff schedules.
- Order and manage office supplies and administrative materials.
- Process deposits and maintain related administrative records.
- Prepare and maintain meal ticket reports and meal card verification records.
- Review meal reports and reconcile information with reservation records and kitchen documentation.
- Assist with telephone-related issues for residents in Phases 3 and 4.
- Prepare leases, credit documents, and annexes for new and existing residents.
- Coordinate lease signings following management review and approval.
- Maintain and update fire safety documentation (PSI Manual).
- Maintain and update resident, staff, and emergency contact lists.
- Update menu information and administrative records within QOLA.
- Assist with recruitment activities, including posting job opportunities and contacting candidates for interviews.
- Review and update maintenance routines and administrative documentation.
- Perform various administrative and operational support duties as required.
- Provide administrative and reception coverage during staff absences and scheduling shortages.
- Process daily meal requests and maintain related records.
- Update available-space records and administrative reports.
- Enter meal card information into QOLA and maintain organized filing systems.
- Process invoices and maintain purchase journal documentation.
- Assist with quotations and administrative requests from management.
- Prepare meal cards for residents in Phases 3 and 4.
- Scan, organize, and maintain lease documentation.
- Prepare leases, credits, and annexes.
- Update fire safety documentation (PSI Manual).
- Maintain and update telephone and contact lists.
- Assist with menu updates and distribution.
- Update maintenance job descriptions and related documentation.
- Complete weekly maintenance reports.
- Process and track snow removal invoices and related records.
- Perform additional administrative duties as required.
