Bookkeeper/Substitute Coordinator - Bryan County Schools - Richmond Hill, GA
(2022-01 - 2026-05)
- Manage daily financial transactions while maintaining accurate and confidential financial records.
- Process invoices, purchase orders, deposits and payments in accordance with district policy and procedures.
- Collaborate with administrators, faculty, and vendors to ensure timely and accurate financial processing.
- Consistently maintain a high level of accuracy and attention to detail while meeting deadlines.
- Coordinate substitute teacher assignments to ensure appropriate staffing coverage.
- Managing employee timekeeping using Munis and TimeClock Plus, ensuring accurate payroll records and timely submissions.
- Provide front office coverage by greeting visitors, answering phones, and assisting students, staff and parents.
- Accept, receive, and distribute all incoming mail packages to the appropriate personnel.
Educational Assistant - Pittston Area School District - Pittston, PA
(2015-08 - 2021-08)
- Independently supervised classes of 30-40 students during arrival and dismissal, mealtimes and on the playground.
- Assisted and mentored students in groups and on an individual basis.
- Engaged one-on-one with students with behavioral problems in both classroom and extracurricular setting, resulting in an improvement of their behavior.
- Proctored quizzes and tests ensuring academic integrity and an appropriate testing environment.
- Worked under teacher's direction to maintain a clean, comfortable classroom.
Administrative Assistant - Highmark Blue Cross Blue Shield - Wilkes-Barre, PA
(2015-01 - 2016-01)
- Maintain and order office supplies.
- Coordinate the intake and outflow of business contacts and other visitors.
- Access leader's calendar to schedule meetings and appointments.
- Coordinate logistics such as scheduling meeting rooms, and participants.
- Attend meetings and record minutes if need be.
- Coordinate travel schedules and arrangements.
- Anticipate events and meetings and assist leader in necessary preparations.
- Prepare, classify, sort, file and access hard copy/electronic correspondence, records and other documents.
- Identify and implement process improvements to ensure efficient access and confidentiality of files.
- Prepare and process purchase requisitions and invoices.
- Prepare materials and/or copy documents for meetings.
- Respond to routine inquiries, phone calls and e-mails for the leader and other team members.
- Prepare mail for special handling to include overnight delivery, certified, registered, etc.
- Compile, review and prepare data for administrative reports and presentations as necessary for leader.
- Coordinate, manage and complete project plans for special assignments.
- Assists with benefit enrollments for new employees
Administrative Assistant - The Home Depot Distribution Center
(2010 - 2012)
- Communicate openly and effectively with staff, vendors, and clients.
- Assist with the selection, training, and assignment of personnel.
- Develop and implement policies and procedures in the operation of the company.
- Assist with the administration of the budget.
- Preparing reports and financial data.
- Organized and gathered information for monthly reports.
- Assist in maintaining records and filing necessary reports.
- Plan and organize the day to day procedures to provide for efficient operation of the Company.
- Complete other duties as assigned by the General Manager and Assistant General Managers.
- Managed confidential and sensitive correspondence.
- Calculated and processed expense reports.
- Processed invoices.
- Updated and maintained calendars and appointment schedules.
- Handled all travel arrangements
- Receive staff complaints and act to resolve, as needed.
- Working with appropriate Director, prepare and posting job advertisement, screening applications, arranging interviews, administering pre-employment test as required, conducting new hire orientation
Administrative Secretary - Wyoming Valley Healthcare System - Valley, Wyoming, US
(2007-01 - 2009-12)
- Compose/type routine correspondence, reports, and schedules
- Answer telephones, route calls, take messages and provide routing information to callers with an emphasis on accommodating the caller to the best of ability
- Record and transcribe minutes of assigned meetings accurately
- Assist faculty, residents and medical students with preparation of educational materials, correspondence and scholarly/research presentations and papers
- Assist in recruiting by maintaining a database of interested applicants, sending recruitment letters and maintaining applications file.
- Assist medical student coordinator and Program Director by being the liaison with affiliated medical schools. Including, maintaining a record of students (both written and pictorial), providing them with appropriate meal tickets, getting required signature on confidentiality waiver documents, providing introduction to their intern/resident mentor and acclimating them to student housing
- Compose and Process check requests and purchase requisitions
- Provide administrative support to the Wilkes-Barre Pre-Med Program.
- Sort and distribute outgoing mail; address and mail correspondence
- Make photocopies, fax materials and route incoming faxes
- Schedule appointment and conference rooms
- Make travel arrangements
- Maintain the Library at the Family Care Center
- Maintain and safeguard all confidential information
- Assist in developing/improving work methods to increase productivity
- Upkeep and revision of Residency Manuals; including Resident, Curriculum, JCAHO, and OSHA
Administrative Assistant - The Times Leader - Wilkes-Barre, PA
(2005-01 - 2007-12)
- Operate the switchboard
- Update Internal Circulation Phone List
- Greet customers and clients
- Enter daily truck arrival times for mailroom
- Enter daily Advertising percentages for the Wilkes-Barre Post Office
- Process Vendor and Carrier Payroll
- Manage all Alternative Publications (Cars.com, Luzerne Homes, Lackawanna Homes, Weekender and Community Extra)
- Process Press Order Prediction draws for The Times Leader, Dallas Post, Abington Journal, Cars.com, and Hazleton Homes for the following week.
Administrative Assistant - Telerx Marketing Inc - Hanover Twp., Pa
(2001-01 - 2005-12)
- Handled the switchboard
- Schedule Conference Calls
- Update Phone extension list
- Receive and Send Fed-Ex, UPS, DHL packages and distribute to proper department.
- Send Fed-Ex, DHL invoices to Finance department
- Greet clients and visitors
- Maintain logbooks for visitors and clients
- Traffic Control (Vendors, Employees, Maintenance, Applicants, Lunches)
- Create nametags for clients and Open House guests
- Postage Readings for incoming and outgoing mail
- Enter daily statistics for call floor managers
- Quality Achievement Awards
- Create vouchers, sort and distribute
- Assist with facility issues in the absence of the Facility Manager
- On-line supply orders
- Typed all company correspondence
- Responsible for entering representatives to the Telerx Monitoring System
- Enter monitors into the Quality & Training Recording Portal
Roving Bank Teller - First Union Bank - Pittston, PA
(2000-01 - 2001-12)
- Balance and reconcile teller cash drawers
- Handled personal and business deposits
- Responsible for money orders, cashier checks, travelers cheques
- ATM reconciliation
- Answered phones and met with public to answer banking questions
