Kanwal Vij

Legal operations and corporate legal professional with 15+ years of international experience supporting in-house legal functions, commercial agreements, regulatory compliance, legal matters and business operations, including current experience within a Saskatchewan law firm. Experienced in contract and document lifecycle coordination, matter management, legal documentation, compliance support, external counsel coordination, stakeholder management and legal workflow improvement. Strong ability to coordinate multiple time-sensitive matters, manage confidential documentation, monitor deadlines and deliverables, identify documentation gaps, and facilitate communication among lawyers, business teams, clients and external stakeholders.

Brings a combination of Canadian legal workplace experience, corporate legal experience in India, an LL.B., and formal Canadian business education.

Currently completing Contract Management: Building Relationships in Business through the University of Southampton and World Commerce & Contracting (WorldCC), with a focus on contract lifecycle management, commercial relationships, stakeholder management, negotiation, risk and contract performance.

Legal Operations & Matter Coordination - Shawn Patenaude Law Professional Corporation - Saskatchewan, Canada

(2025-10)

• Coordinate day-to-day workflows across real estate, estate planning, corporate and general legal matters, supporting timely progression and completion of active files.
• Manage legal documentation, correspondence, matter records, execution requirements and follow-up activities across multiple concurrent matters.
• Monitor deadlines, outstanding documentation, signing requirements and key deliverables to support accurate and timely matter completion.
• Coordinate document flow and communication among lawyers, legal assistants, clients and external parties.
• Support real estate, estate and corporate transactions through document coordination, verification, execution and closing-related activities.
• Maintain organized and confidential client and legal records in accordance with professional and internal requirements.
• Coordinate client appointments, document-signing sessions, lawyer schedules and follow-up activities for time-sensitive matters.
• Identify documentation gaps and coordinate with relevant stakeholders to obtain required information and maintain matter progress.
• Process legal billing, invoice generation, payments and related financial documentation while maintaining accurate records.
• Support lawyers and legal staff with administrative and operational coordination to improve workflow efficiency and matter visibility.

Assistant Manager – Legal - Mother Dairy Fruit & Vegetable Private Limited - India

(2010-04 - 2022-09)

Progressive Legal Career: Executive → Senior Executive → Assistant Manager – Legal

• Supported the company's corporate legal function by advising business teams on contracts, legal documentation, regulatory requirements and operational legal matters.
• Drafted, reviewed and vetted commercial agreements, contracts, affidavits, notices and legal correspondence, ensuring alignment with business requirements and applicable legal obligations.
• Coordinated with internal business stakeholders and external counsel on contractual, regulatory and legal matters, supporting timely business decisions and issue resolution.
• Managed legal documentation and matter records, including agreements, case files, correspondence and supporting documentation, strengthening document control and audit readiness.
• Monitored legal deadlines, matter status and required actions, coordinating with business teams and external lawyers to maintain continuity and timely resolution.
• Supported legal risk and compliance activities by identifying documentation requirements, regulatory considerations and potential areas requiring legal review.
• Supported compliance with mandatory food-law requirements relating to product labelling, packaging declarations and statutory disclosures.
• Coordinated trademark-related matters, including filing, renewals and brand-protection activities in collaboration with external counsel.
• Facilitated external counsel coordination for legal opinions, documentation requirements, matter updates and follow-up actions.
• Conducted legal research and supported preparation of case documentation, responses and materials for legal and regulatory matters.
• Worked cross-functionally with business and operational teams to obtain information, resolve documentation issues and support implementation of legal requirements.

Global Business Management - Business Management - Parkland College, Yorkton, Saskatchewan (2022 - 2023)

Bachelor of Laws - Law - Lloyd Law College, Meerut University, India (2012 - 2012)

Master of Arts - English - Kurukshetra University, Haryana, India (2002 - 2002)