La Veira

Experienced professional with a proven track record in delivering high-impact assistance, expert office management, and strategic project leadership across a wide range of industries. Recognized for cultivating enduring relationships and collaborating seamlessly to achieve ambitious organizational objectives. Demonstrates exceptional adaptability, clear and concise communication skills, and a meticulous approach to organization, crucial for thriving in dynamic and fast-paced environments.

Passionate about driving innovation and fostering a culture of continuous learning, committed to implementing progressive strategies that propel team growth and operational excellence.

Executive Assistant - Beedie - Etobicoke, ON

(2024-01 - 2026-12)

• Executive Support: Partnered with the EVP to optimize daily operations, including comprehensive email management, complex calendar scheduling, end-to-end travel coordination, and meticulous expense reconciliation.
• Office Operations & Logistics: Led full-cycle office management, streamlining onboarding/offboarding processes, managed courier services, overseeing IT equipment and security protocols, and managing inventory for office and kitchen supplies and overseeing company swag.
• Culture & Engagement: Coordinated team volunteer events to foster a collaborative company culture.

Executive Assistant - Magna International - Brampton, ON

(2017-01 - 2024-12)

• Managed complex travel arrangements locally and internationally for 5 executives, optimizing logistics and reducing travel costs by 15% annually.
• Coordinated calendars for 5 executives, ensuring timely meetings and commitments with 100% schedule adherence.
• Handled over 150 emails daily, prioritizing and responding to urgent matters promptly, resulting in improved responsiveness and efficiency.
• Prepared detailed expense reports, maintaining accuracy and compliance with corporate policies for timely reimbursements.
• Organized departmental social events and off-site training sessions, enhancing team collaboration and professional development opportunities.

Executive Assistant - Carillion - North York, ON

(2015-01 - 2017-12)

• Facilitated travel arrangements and managed schedules for an EVP and construction teams, ensuring seamless project timelines and reducing travel costs by 10%.
• Developed presentations for internal and external meetings, improving communication effectiveness and stakeholder engagement.
• Compiled and distributed Board of Director packages, ensuring accuracy and confidentiality in board communications.
• Managed expenses and financial reporting, streamlining processes and ensuring compliance with budgetary guidelines.
• Attended c-level meetings, recording action items, and facilitating follow-up to drive project milestones.

Executive / Personal Assistant - The Hunt Group - Mississauga, ON

(2013-01 - 2014-12)

• Coordinated work and personal calendars for the Owner/President, optimizing scheduling efficiency and prioritization of tasks.
• Supported client follow-up efforts, enhancing customer relationship management, and increasing client satisfaction by 20%.
• Prepared presentations for external clients, showcasing company capabilities and driving business development opportunities.
• Managed employee onboarding and offboarding processes, ensuring seamless transitions and compliance with HR policies.
• Organized company off-site events and trade shows, enhancing brand visibility and fostering industry networking opportunities.

Executive Assistant - Dufferin Construction - Oakville, ON

(2011-01 - 2013-12)

• Maintained a busy calendar and inbox for the SVP and Manager of Private Public Partnerships, ensuring efficient communication and task prioritization.
• Scheduled departmental meetings, optimizing meeting logistics and improving team collaboration.
• Prepared and submitted expenses, maintaining accuracy and adherence to corporate financial policies.
• Managed travel arrangements locally and in the US, coordinating flights, accommodations, and ground transportation efficiently.
• Prepared reports and presentations, providing critical information for decision-making processes and project evaluations.