Melania Tolnai

Accomplished finance and administration professional with more than 20 years of experience in high-volume treasury operations and cross-functional coordination. Ability includes international wire transfers, electronic funds transfers, multi-million-dollar corporate payment files, bank reconciliations, and the resolution of client, vendor, and employee inquiries. Recognized for providing dependable Banking Administrator coverage, ensuring business continuity, meeting critical deadlines, supporting precise records, and cultivating strong institutional relationships.

Brings extensive finance and banking administration ability and is prepared to start the Canadian Securities Course (CSC) at once; does not currently hold CIRO Investment Representative approval or experience processing client trades.

Human Resources Generalist at Karis Disability Services (formerly Christian Horizons) (2022-09 – 2024-10)

• Served as the primary point of contact for internal staff and external institutions, managing high-volume inquiries and coordinating prompt responses.
• Prepared and distributed monthly reports to HR Managers and the HR Director, supporting informed decision-making.
• Generated and analyzed reports to check employee engagement and attrition trends.
• Maintained correct, audit-ready records across HRIS platforms (Quadrant, UKG).
• Found and implemented process improvements for reporting and survey workflows.
• Supported new-hire documentation and systems access setup, coordinating with IT and management.
• Oversaw helps administration, explaining and administering medical insurance, disability and flexible spending accounts, and improving offerings for employee satisfaction and engagement.
• Coordinated internal recruitment administration, including job postings and applicant tracking.

Financial Assistant at Karis Disability Services (formerly Christian Horizons) (2009-02 – 2022-08)

• Maintained seamless banking operations over 13 years by providing reliable coverage for the Banking Administrator while managing a full workload.
• Prepared wire transfers, including international wires to destinations such as Haiti and parts of Africa, typically US$5,000 to US$20,000 each and sent in groups of about 7 to 10 at a time, along with EFTs and payment batches.
• Prepared large bank files for customer e-payments.
• Resolved inquiries from internal teams and external clients and coordinated communication between departments and banks.
• Performed daily and monthly bank and account reconciliations, investigating discrepancies and keeping records right and current.
• Processed accounts payable and receivable, deposits, and EFT and cheque payments accurately and on schedule.
• Initiated and processed electronic funds transfers and cheque payments and helped prompt vendor payments while supporting strong vendor relationships.
• Administered the BMO Spend Dynamics corporate purchase card program, fielding 30+ daily inquiries and resolving account issues with vendors and institutional partners.
• Prepared month-end and year-end reports in Adagio, supported year-end closing activities, and ensured all transactions were properly recorded before the new fiscal year.
• Researched and prepared regulatory and compliance documentation for external stakeholders, including the Canada Revenue Agency (CRA).
• Promptly supported internal and external audits by preparing documentation and responding to inquiries.
• Responded to time-sensitive IT ticket requests to provide employee access in Adagio and produced financial reports using Adagio accounting software.
• Named and implemented process efficiencies and mentored junior staff on improved workflows.
• Maintained the Finance department's internal web page and safeguarded the confidentiality of sensitive financial information.

Payroll Coordinator (Temporary, concurrent) at Karis Disability Services (formerly Christian Horizons) (2010-02 – 2010-11)

• Administered biweekly payroll end-to-end under deadline, coordinating with multiple stakeholders to ensure accuracy.
• Maintained organized, up-to-date employee records, listings, and termination documentation.

Accounting Administrator at Albrecht Reinforcing Inc. (2008-10 – 2009-02)

• Reconciled bank, credit card, and line-of-credit accounts weekly, investigating and resolving discrepancies.
• Served as a primary liaison with contractors and business owners, coordinating collections and account resolution while preserving strong working relationships.
• Owned payroll and employee benefits administration, including contribution and enrollment processing.

Business Administration Diploma – CDI College of Business and Technology (2003)

Bookkeeping Certificate – Conestoga College (2001)