Client Coordinator / Recruitment Specialist at TekStaff IT Solutions (2022-04 – 2026-03)
Provide assistance and support to the Client and Account Managers and Manage end-to-end recruitment process – sourcing, screening, interviewing, and closing hires. Responsible to Identify, source, and recruit qualified candidates for technical & Software engineering's, i.e. Architects – Solutions Architects, Developer, Project Manager, Business Analysts, QA, Data Architect, DevOPS/Cloud Engineer, IT – Network/ Cyber Security Analyst etc., and administrative roles AND full-cycle recruitment delivery including sourcing, interviewing, negotiation, and placement for OPS-Ministry, TD, BMO, Sunlife, Deloitte, Apex, Ernst and Young, ETC.
- Assign new requisitions to recruiters & Create job description email send out to the team, Writing and posting job descriptions on job boards, social media, and other platforms and maintaining the recruitment database and ensuring all candidate information is up to date.
- Dealing the end-to-end talent acquisition lifecycle, from sourcing and screening to interviewing and extending offers etc.
- Proactively searching for candidates using tools such as LinkedIn, Indeed, Boolean search and other databases. Reviewing resumes and applications to evaluate candidate qualifications.
- Coordinating and scheduling interviews with candidates and hiring managers.
- Preparing interview questions, assisting with evaluations, and providing feedback to hiring teams.
- Tracking and reporting on key hiring metrics (time to fill, cost per hire, candidate quality) to optimize recruitment processes.
- Conducting phone screenings and interviews to assess candidate fit for the role and culture.
- Submit qualified candidates to the jobs in the corresponding VMS system and Database - Job Diva.
- Update company database concerning new jobs and interviews, responsible for the full 360 recruitment process, advertising your vacancies, sourcing suitable candidates, and managing the interview and offer process.
- Liaison between recruiters and client with questions regarding new requisitions, interview follow-up, enquiries regarding rejections/shortlists, new hires etc.
- Experience using AI tools and other technology to improve sourcing, and productivity.
- Schedule interviews, do interview preps and obtain interview feedback from the client and the candidates.
- Work closely with Onboarding team to support a transition/ new hire/ renewals/ off boarding/ rate increases and complete task on agreed timeline.
- Succeed full-cycle recruitment for hourly and salaried positions, Post vacancies, screen candidates, conduct interviews, and coordinate onboarding.
- Experience and proficiency with Applicant Tracking Systems (ATS) and job boards (e.g., Success Factors, LinkedIn, Indeed, Glassdoor, etc.) additional sourcing tools - Microsoft Co-Pilot. Exp. with Success Factors.
- Experience with Beeline, Fieldglass, or another Vendor Management System (VMS).
- Experience with recruiting/onboarding in a high-volume environment.
- Experience using Microsoft Office Suite (i.e. Microsoft Word, outlook, MS Team, PowerPoint, and Excel) and email.
- Reviewing documents in Microsoft 365, Word and Excel to match project specific templates and follow revision standards and (aiding in the formatting as needed) and creating PDFs with specific tracked changes requirements.
HR Assistant - Temporary short contract at Halton Region (2022-01 – 2022-02)
- Migration Document, Jobs, onboard/offboard, New Hire, Termination Document to new Success Factors, uploading and update job posting, Candidates, Employees profile in Success Factors.
- Complete Tax transactions accurately on time and Service Level Agreements (SLAs) are met.
- Good Knowledge of procedures, regulations and criteria regarding Property Tax, Income Tax, etc.
- Experience entering, retrieving and updating, combining written correspondence, job letter, resumes, drafting letters etc.
- Excellent ability to communicate effectively with the senior staff, agencies, other levels of officials by phone and in writing.
- Reviewing documents in Microsoft 365, Word and Excel to match project specific templates and follow revision standards and (aiding in the formatting as needed) and creating PDFs with specific tracked changes requirements.
Project Administration / DOCUMENT CONTROLLER at Arup (2021-08 – 2021-12)
- Receiving, tracking, and monitoring Internal and External transmittal records, Engineering drawings, specifications, and related documentation (Aconex, Project wiser, Bentley Electronic Data Management Systems (EDMS) etc.)
- Process, Manage, organize, and maintain all project documents, including RFI, workflows, drawings, contracts, reports, and correspondence.
- Support financial management by tracking budgets, preparing Project Reports, and assisting with financial reporting processes.
- Perform severe QA/QC reviews on all deliverables to ensure they meet internal standards and utility requirements prior to client submission, QA/QC Reports and Documentation.
- Deliver support to project teams, Managers, Sr. Engineers, Directors in capturing and locating documents in the document management system and received request via email and received hard copy of drawings to update and process personally.
- Distribute and coordinate of project documentation internally and externally to Engineers, Project managers, etc. ensuring timely delivery and manage the document control system for all project-related documents, including drawings, revisions, contracts.
- Responsible for completing document Workflows, RFIs, transmittals within a 24-hour allocated timeframe.
- Maintaining document registries & Quality checks on all documents prior to transmittal issue for proper signatures, and revisions.
- Identifying and correcting transmittal issues & performs other duties as required.
- Ensure the Project Team has access to the correct documentation and conduct regular audits to ensure compliance.
- Control deviations and follow up their correction to ensure that they are in compliance with our Management Systems and agreed client protocols.
- Reviewing documents in Microsoft 365, Word and Excel to match project specific templates and follow revision standards and (aiding in the formatting as needed) and creating PDFs with specific tracked changes requirements.
- Controls issuance of document numbers, including maintenance of proper document registers.
- Generating and issuing monthly progress status reports for both internal and external documentation.
- Quality Checking of drawings and documents to be classified.
- Expediting the review of internal and external documentation within engineering departments using Adobe Acrobat Pro.
- Experience using Microsoft Office Suite (i.e. Microsoft 365, Word, outlook, MS Team, PowerPoint, and Excel) SharePoint and email.
Document Controller at SNC-Lavalin (2019-10 – 2020-04)
- Setting up and maintaining project documentation within project filing requirements.
- Checking the quality of drawings and documents to be catalogued, Electronic Data Management Systems (EDMS (in PM+, PDMC, My Track, etc.)).
- Receiving, tracking and m
