Uthaya Dhilip

Detail-oriented, reliable, and versatile professional with formal training in accounting and payroll administration alongside 20+ years of administrative support experience. Skilled in document processing, records management, and clerical operations with strong focus on accuracy and efficiency. Adept at handling confidential information, supporting cross-functional teams, and delivering quality service in fast-paced environments.

Recognized for advanced organizational abilities, effective communication, and adapting quickly to new systems and processes. Committed to contributing to organizational success through reliability, initiative, and continuous professional development.

Document Imaging Technician (3-month contract) at RecordXpress (2026-04 – 2026-06)

• Managed end-to-end document digitization including tracking, preparation, scanning, indexing, quality assurance, and client export
• Exceeded daily production targets consistently to align with strict project delivery schedules
• Collaborated with cross-functional teams to streamline workflows and achieve shared project milestones

Document Control Specialist at Ricoh Canada (2022-04 – 2025-06)

• Prepared, scanned, and converted documents to digital formats and conducted quality control of files, legal records, and minute books, maintaining compliance and integrity of sensitive information to enable efficient retrieval
• Downloaded and fulfilled job requests from emails or print queue, reproducing and finishing legal documents with 100% accuracy, supporting case preparation and client deadlines
• Labeled, filed, photocopied, and retrieved legal documents for storage, distributed inter-office records, and mailed information to clients, ensuring seamless workflow
• Managed accurate version control of legal and corporate documents
• Collaborated with cross-functional teams, implementing process improvement, enhancing efficiency and accuracy
• Streamlined document handling, maintaining organized and accessible records
• Operated high-speed scanners, copiers, and digital printers effectively, converting, duplicating, and distributing large volumes of documents while upholding quality and adherence to firm standards

Clerical and Data Entry Assistant at Electronic Imaging Systems (1999-09 – 2020-03)

• Maintained electronic and physical filing systems for bank-related documents and handled a range of administrative and data management support, enabling efficient access and retrieval
• Performed administrative duties, including updating clients’ data, photocopying, scanning, document reproduction, mailing, and general office tasks, ensuring smooth daily operations
• Processed incoming and outgoing correspondence, including emails, reports, and printed materials, facilitating timely distribution to internal teams and bank clients
• Prepared, sorted, and filed invoices using electronic system and conducted quality control checks on data entries and documentation, validating accuracy and integrity of client records
• Verified correctness and authenticity of incoming cheques, organized records, and executed distribution to appropriate departments to enhance operational productivity

Diploma in Accounting and Payroll Administration – Canadian Business College

Diploma in Business Administration – Centennial College