Zoic Studios - Facilities Coordinator
- Coordinate equipment deliveries/pickups for remote workers
- Fulfill overtime meal requests of artists
- Assist with additional tasks from the Admin/IT team
- Provide a positive service experience to all employees
- Enforce and encourage Zoic’s COVID-19 policies throughout the workspace
- Occasionally cover the front desk
- Answering phone calls/ Greeting visitors
- Scheduling various meeting requests via Outlook
Zoic Studios - Receptionist/Office Administrative Assistant
- Schedule meetings via Microsoft Outlook for employees working in New York, Los Angeles and Vancouver, BC.
- Assist the Accounting department with the following duties: collect all employee's payroll timecards bi-weekly, and submit invoices/reimbursements/receipts.
- Provide day-to-day administrative support to the Associate Producer and PMs.
- Support the production including, but not limited to, scheduling meetings, maintaining files, preparing company credit card monthly GST reports, photocopying/filing, and supporting departmental projects.
- Send out daily OOO and Vacations list to alert who is out of the office for the day.
- Update Vacations calendar.
- Upload approved vacations to ShotGun.
- Remind staff and collect payroll timecards bi-weekly.
- Welcomes visitors by greeting them, in person or on the telephone; answering, screening, and referring inquiries.
