Viral Master

Detail-oriented Accounts Payable & Receivable professional with over 15 years of experience in financial transaction processing, invoice matching, account reconciliation, and payment posting. Proven ability to prepare vendor invoices by matching with purchase orders and receiving slips, code and enter data into accounting systems, reconcile vendor statements and freight accounts, and maintain customer and vendor price lists. Experienced in preparing daily deposits including bank, credit card, and electronic receipts, monitoring customer accounts for delayed payments, and investigating account discrepancies in both A/R and A/P.

Recognized for exceptional attention to detail, accurate data entry, and the ability to multitask and adapt in a fast-paced environment.

Purchasing Manager (Purchase, Accounts Payable & Supply Chain) - Maq Distributors - Winnipeg, MB

(2024-03 - 2026-09)

• Prepare all vendor invoices by matching with purchase orders and receiving slips, coding and entry into the accounting system for complex, high-value Sales Orders over $20,000.
• Perform monthly reconciliations of vendor accounts and sub-ledgers, verifying payments, credits, and adjustments to maintain precise financial records.
• Reconcile freight accounts and investigate account discrepancies in both A/P and A/R to ensure financial accuracy.
• Maintain and audit enterprise client and vendor master databases, ensuring data integrity to support accurate financial reporting and forecasting.
• Execute three-way matching of purchase orders, receipts, and invoices, eliminating discrepancies and preventing payment delays.
• Generate and track credit memos within the ERP system, applying them accurately against scheduled payments and conducting regular audits of the AP sub-ledger.
• Prepare daily bifurcated payable summaries (USD and CAD) to prevent misdirected payments and support accurate cash flow reporting.
• Assist with payment processing, including cheque runs, electronic payments, and wire transfers, as required.
• Prepare financial summaries and operational reports for leadership, delivering actionable insights and supporting month-end close processes.
• Collaborate with internal teams and external vendors, communicating financial data clearly to foster strong stakeholder relationships.
• Prioritize competing deadlines and analyze complex information to resolve reconciliation issues and ensure regulatory compliance.
• Utilize ERP systems (Odoo) for data entry, reporting, and transaction processing, while maintaining 99.9% accuracy during a system-wide data migration.

Purchasing Analyst (Purchase & Account Payable) - Maq Distributors - Winnipeg, MB

(2023-03 - 2024-03)

• Processed high-volume accounts payable transactions with exceptional data entry accuracy, handling a high volume of invoices weekly while consistently meeting strict processing deadlines in a fast-paced environment.
• Performed detailed three-way matching verification of vendor invoices against purchase orders and receiving documentation to ensure accuracy and compliance with established financial policies and internal controls.
• Proactively identified, investigated, and resolved invoice discrepancies including pricing variances and quantity mismatches, maintaining the integrity of the accounts payable sub-ledger.
• Maintained the centralized repository for item costs and vendor master data, enabling consistent cross-functional use by purchasing, warehouse, and accounting teams.
• Analyzed financial and operational data, reviewing cost variances and vendor performance metrics to support informed budget management.
• Prepared detailed financial summaries and expenditure reports, presenting a clear picture of departmental spending for leadership review.
• Ensured compliance with financial policies and program requirements by rigorously reviewing purchase orders, contracts, and vendor agreements.
• Monitored and tracked government and enterprise client orders, ensuring timely reporting on fulfillment status and compliance with client-specific requirements.
• Investigated and resolved complex vendor disputes, pricing errors, and shipment discrepancies to ensure financial accuracy and maintain supplier relationships.
• Demonstrated strong organizational abilities by managing multiple priorities simultaneously and collaborating effectively with purchasing and receiving teams to maintain seamless workflow continuity.
• Generated weekly purchase orders and processed high-volume data entry utilizing Microsoft Excel, Word, and Outlook within a Windows environment.

Business Associate (Accounts Payable, Receivable, Cash & Banking Operations) - Bank of Baroda - India

(2013-06 - 2022-11)

• Processed and authorized high-volume financial transactions—including payments, fund transfers, and instrument clearances—with strict adherence to regulatory and internal policy requirements.
• Managed the end-to-end validation and processing of cheques, drafts, and electronic fund transfers (EFT), applying sound accounting principles to ensure precise disbursement and receipt of funds.
• Performed daily reconciliation of cash operations and financial instruments, proactively identifying and resolving variances to support audit readiness and accurate reporting.
• Prepared daily deposits including bank, credit card, and electronic receipts, ensuring accurate recording and timely posting.
• Monitored customer accounts for delayed payments, sent reminder invoices and statements, and contacted customers verbally to secure funds.
• Investigated account discrepancies in both A/R and A/P, exercising sound judgment to ensure swift resolution.
• Maintained and updated customer master data, including KYC documentation and signature records, ensuring full compliance with organizational and regulatory standards.
• Supported timely regulatory and financial reporting by preparing and submitting accurate documentation under tight deadlines in a high-volume environment.
• Served as the primary escalation point for client account inquiries, delivering responsive, professional support and strengthening stakeholder confidence.
• Utilized banking systems for data entry, transaction processing, and reporting while managing multiple priorities and meeting strict deadlines.

Assistant Project Manager (Govt. Policy Admin, Accounts Payable & Receivable, Payroll Admin) - GUJARAT LIVELIHOOD PROMOTION COMPANY LTD - India

(2011-09 - 2012-11)

• Processed and tracked disbursement of community funds, ensuring accurate recording and reconciliation of all financial transactions.
• Performed monthly reconciliations of SHG accounts, bank statements, and financial records, verifying disbursements, repayments, and adjustments.
• Reviewed, assessed, and coded payment requests and fund utilization reports, ensuring strict adherence to budgetary guidelines.
• Maintained and audited the financial management information system (MIS), ensuring accurate data entry and reliable records for reporting.
• Prepared detailed financial reports and expenditure summaries for district and state authorities, presenting a clear picture of program spending.
• Ensured compliance with financial policies by scrutinizing loan applications, subsidy claims, and reimbursement requests for accuracy and eligibility.
• Collaborated with banks and financial institutions, resolving payment discrepancies and ensuring timely access to financial services.
• Organized and maintained physical and digital files, records, and documentation for easy retrieval and audit readiness.
• Demonstrated strong organizational and time-management skills, working independently to meet deadlines while maintaining high accuracy standards.
• Utilized automated systems for data entry, transaction tracking, and report generation while managing multiple priorities and meeting strict reporting deadlines.

MBA (Master of Business Administration) - Veer Narmad South Gujarat University (2009)

BCA (Bachelor of Computer Applications) - Veer Narmad South Gujarat University (2006)