Zohal Habibi

Accounts Payable Specialist with 6+ years of experience in full-cycle Accounts Payable, Accounts Receivable, bookkeeping, and financial administration. Experienced in invoice processing, vendor management, account reconciliations, expense reporting, and month-end support. Proficient in QuickBooks Online, Sage 50, Sage X3, Oracle JD Edwards (E1), Microsoft Excel (PivotTables and VLOOKUP), and Microsoft Office.

Known for accuracy, strong organizational skills, and the ability to manage high-volume transactions while meeting tight deadlines.

Accounts Payable Specialist at The Hillman Group (2022-01 – Present)

• Oversee reports regarding cash flow; ensure correct payments are made in a timely manner.
• Develop guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
• Analyzes expense reports and other invoices for accuracy and eligibility for payment.
• Verifies payments before CFO signature is added by reviewing checks and vouchers.
• Reconciles accounts payable total and general ledger with other applicable records (e.g. vendors ledger).
• Ensure proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Ensure proper maintenance, filing, and storage of records in case of audits.
• Work closely with US and CAD freight vendors (MSC, Trans-Ontario, Vitran, Toromont, Day & Ross, UPS).
• Process Expense invoices as waste management, Minute keys, GFL Environmental, ETC.
• Enter vendor invoices into Oracle JD Edwards (E1) while ensuring accuracy and compliance with company policies.
• Match vendor invoices with company PO numbers in accounting software (E1).
• Team player demonstrating effective and cooperative working relationships with all employees.
• Update accrual spreadsheet from time to time.
• Supported internal and external audits by preparing and providing requested invoices and financial documentation.
• Responded promptly to vendor inquiries regarding invoices, payment status, and account reconciliation.
• Complete other administration tasks as assigned, Data Entry.

Bookkeeper at Pinnacle IP Solutions (2019-01 – 2022-12)

• Responsible for A/P Transactions such as: maintain expense sheet, pay vendors by Wire transfer and cheque, journal entries, maintain expense sheet, posting, using Online QuickBooks on weekly and monthly basis.
• Responsible for day-to-day A/R invoice preparation (Freshii, Tim Horton's, Burger King, Wendy's, Domino's Pizza, Cellular etc.).
• Actively participates in collections, Process credit card and debit card pre-authorize payments, Update the system when receives cheques, ETFs, wire transfer, amazon, PayPal.
• Prepare Credit, Debit Note, refund, and adjustment upon request.
• Maintain Invoice tracking spreadsheet and COGS (Cost of Good Sold).
• Assist with Bank Reconciliation, including Amex, Visa, Master card on monthly basis, prepare Bank Deposit.
• Advise customers of returned payments and declined credit cards.
• Monitor Accounts Payable/ Accounts Receivable email inboxes/mailbox daily and print invoices along with processed invoices weekly.
• Managed 25+ vendor accounts.
• Maintained 99% payment accuracy.
• Assisted with monthly and year-end audits.

Accounts Receivable / Administrator at Diamond Yarn Canada (2018-01 – 2019-12)

• Proficiency with office software and accounting software; (Microsoft Office, Quick Books, OSAS).
• Perform A/R reconciliations.
• Generate receivable trail balance, sales report, post cash receipt, follow up to ensure accounts remain current.
• Make collection calls/utilize email as required to collect past due accounts.
• Generate invoices and account statements in QuickBooks, Maintain accounts receivable files and records.
• Follow up on customer orders, and re-orders, Various administrative tasks.
• Prepare bank deposits, and scan cheque deposit remotely responds to customers calls/emails/faxes.
• Identify bad debts or financial exposure.
• Filling and data entry, keep the backorders record and update it day to day.

Office Assistant at Catholic Cross-Cultural Services (2015-01 – 2015-12)

Volunteer Experience

• Prepared presentations using Microsoft PowerPoint for clients for their upcoming programs.
• Helped with client registrations.
• Informed clients about upcoming programs through email and phone.

Diploma in Accounting and Payroll Administrator – CDI College – Scarborough (2019-01)