Ariana Sahak

Medical PA and executive support professional with 5 years' experience supporting senior leaders and consultants within private healthcare. Currently provide direct support to the Founder and Director of London Gynaecology, formerly CEO, alongside several busy consultant teams. Combine executive diary management and confidential correspondence with clinic coordination, theatre scheduling, governance projects and day-to-day operational support.

Experienced in coordinating approximately 300 patient appointments weekly across multiple consultant practices, managing competing priorities and liaising with hospitals, insurers and patients. Trusted to work independently, support external inspections, coordinate accreditation audits and train junior colleagues. Achievements include completing a clinical audit for accreditation, improving consultant results-tracking systems and working with the Operations Director to streamline prescription administration.

Bring sound judgement, discretion and a practical approach to solving problems, with experience working independently in remote and hybrid environments.

Senior Medical Secretary and Executive Support to Founder and Director at London Gynaecology (2024-11 – Present)

Provide executive, operational and clinical support to the Founder, former CEO and now Director, while supporting several of the practice's busiest consultant teams across multiple London sites.

• Manage complex executive and clinical diaries for the Founder and senior consultants.
• Coordinate consultant clinics, theatre lists and inpatient procedures across multiple London clinics.
• Prioritise urgent referrals, reorganise clinics and adjust surgical schedules.
• Manage consultant correspondence, patient enquiries, results and ongoing care.
• Assist newly appointed consultants with their integration into the organisation.
• Liaise with private medical insurers regarding authorisations and surgical clearance.
• Assisted coordinating approximately 300 patient appointments weekly, including support for a 9,000-patient acquired database.
• Train and supervise junior medical secretaries and assist with recruitment and onboarding.
• Prepare meeting agendas, take minutes and follow up agreed actions.
• Support CQC inspections, external quality assessments and GDPR-compliant records management.
• Managed the Founder's complete BSCCP accreditation audit, coordinating thousands of clinical records over a two-year period and contributing to successful accreditation.
• Introduced a prescription workflow that reduced consultant administrative workload substantially.
• Consolidated multiple Excel trackers into streamlined results-tracking systems, improving efficiency across consultant teams.
• Developed improved diary-management processes and independently took on significant operational responsibilities with minimal supervision.
• Formal risk management, including documenting risks, completing reports, assessing and ranking their severity according to potential impact, categorising clinical and operational risks, and escalating them to the appropriate manager.

Medical Secretary at Same Day Doctor, Marylebone (2021-11 – 2024-11)

Provided medical secretarial support within a fast-paced private healthcare environment.

• Appointment scheduling
• Complete a comprehensive clinical directory/handbook for all referrals made
• Consultant diary management
• Medical correspondence
• Private insurance administration
• Confidential record management
• Excel workbook management
• GDPR compliance
• Independently create and restructurer pricing lists

A Levels in Biology, Chemistry and Mathematics