Beth James

Organised and hands-on Project and Operations professional with experience coordinating projects from planning through to on-site execution across exhibition, events, cultural and operational environments. Experienced in project coordination, production management, logistics, supplier and vendor liaison, scheduling, budgeting, documentation, risk management, team coordination and on-site delivery. Previously worked with SOL GmbH in a production/project management environment, coordinating exhibition projects across multiple stakeholders, suppliers and installation teams while managing deadlines, logistics and on-site execution.

Additional operational experience with Birmingham Museums Trust supporting visitor operations, coordination and day-to-day delivery within a large public-facing organisation. Confident working independently in fast-paced environments, coordinating multiple workstreams simultaneously and resolving issues under time pressure. Strong communicator with experience working across clients, suppliers, contractors, internal teams and site operations in multicultural environments.

Production Executive / Assistant Manager at SOL GmbH (2026-02 – Present)

Coordinated exhibition and event projects from initial planning through production, logistics, installation and final on-site execution.

• Supported the end-to-end delivery of multiple projects simultaneously, ensuring activities remained aligned with project timelines, client requirements and operational deadlines.
• Acted as a key point of contact between clients, internal project teams, suppliers, contractors, production teams and installation crews.
• Coordinated external vendors and suppliers to ensure materials, equipment and production requirements were delivered according to agreed schedules.
• Managed logistics and site operations, including delivery coordination, installation requirements, site access and on-site problem solving.
• Developed and maintained project schedules, monitored milestones and identified potential delays before they affected delivery.
• Assisted with budget management, cost tracking and supplier coordination, ensuring project requirements remained commercially viable.
• Maintained project documentation, administrative records, schedules and production information to support smooth project delivery.
• Worked closely with creative, technical and production teams to translate project requirements into practical production and installation solutions.
• Coordinated teams during on-site installation and execution, responding quickly to operational issues and changing requirements.
• Supported team leadership and oversight, allocating tasks and ensuring teams remained focused on project deadlines and quality standards.
• Managed communication across multiple stakeholders, ensuring information was accurately communicated between project management, suppliers, production teams and clients.
• Worked in a highly international environment, coordinating projects and stakeholders across different locations and cultures.
• Regularly worked under tight deadlines and in high-pressure operational environments where planning, organisation, communication and rapid problem solving were essential.
• Required significant travel and flexibility, including extensive on-site project work.

Coordinator / Operations Assistant at Birmingham Museums Trust (2024-08 – 2026-02)

Supported the coordination and smooth day-to-day operation of a large public-facing cultural organisation.

• Coordinated operational activities across teams to ensure facilities, visitor services and daily operations ran efficiently.
• Worked within a busy operational environment requiring strong organisation, prioritisation and communication.
• Liaised with internal teams and external stakeholders to resolve operational issues and maintain high service standards.
• Supported the planning and delivery of events, exhibitions and visitor-facing activities.
• Assisted with operational logistics, scheduling, documentation and administrative coordination.
• Responded to issues quickly and appropriately, escalating problems where required and helping implement practical solutions.
• Worked across multiple priorities while maintaining attention to detail and ensuring operational requirements were met.
• Developed strong experience working within site-based operations, compliance procedures, health and safety requirements and organisational standards.
• Worked directly with members of the public, colleagues, contractors and other stakeholders in a professional and fast-paced environment.

Production Assistant at Infinite Opera (2023 – 2024)

• Coordinated production budgets, timelines and schedules, tracking expenditure and ensuring deadlines were met.
• Organised procurement and ordering of stock, materials, equipment and production supplies.
• Liaised with suppliers, vendors, construction contractors and external production partners to coordinate requirements, deliveries and deadlines.
• Coordinated internal teams and external contractors, resolving logistical issues and adapting to changing production requirements.
• Maintained production documentation, orders, schedules and budget records while supporting on-site production and delivery.

Backstage Production & Logistics at Paris Fashion Week (2022 – 2024)

• Coordinated backstage production and logistics, ensuring models, outfits and creative teams were organised and ready to schedule.
• Managed the movement and timing of models, stylists and makeup artists, keeping multiple teams aligned throughout the production.
• Monitored backstage schedules and quickly resolved delays, changes and last-minute logistical issues.
• Coordinated communication between models, stylists, makeup artists, designers and backstage teams during fast-paced live productions.
• Supported smooth on-site execution, ensuring personnel, outfits and production elements were in the correct place at the correct time.

BA (Hons) in Fine Art – Birmingham City University

Level 3 in People, Work & Society – The Open University