Ciara Mason

Detail-oriented professional with proficiency in Microsoft programmes and first point of contact for service users. Capable of quickly adapting to new administrative systems. I excel in efficient task execution and foster strong communication in a positive, collaborative work environment.

Willing to relocate to: Staines-upon-Thames - Kingston upon Thames - Wimbledon Park

Reception and Information Assistant - Suffolk New College - Ipswich

(2025-04)

• Front facing representative, greeting students, staff, and visitors
• Answering phone calls and directing via switchboard
• Managing and responding to email queries, managing multiple inboxes
• Handling filing, data entry, and general administrative tasks
• Coordinating appointments and maintaining accurate records
• Providing information and assistance to the public and college community
• Coordinated candidate arrivals and escorted applicants to their scheduled interviews
• Ensuring a professional, friendly welcoming

Project Finance Assistant - Concertus Design & Property Consultants - Ipswich

(2024-07 - 2024-09)

At Concertus I work closely with the Finance team to ensure timely, accurate financial information.

• Maintain business management database and ensure data accuracy within agreed timescales
• Complete all financial processes and client fee documentation from enquiry to contract
• Input data in Xero and track outstanding invoice payments
• Manage sales ledger and credit control
• Raise accurate client invoices and manage purchase orders
• Run reports and assist in analysing project financials from initiation to completion
• Manage time, workload, and resources effectively
• Process supplier orders and invoices on behalf of clients

Commis Chef - Busy Bees Nurseries - Ipswich

(2024-02 - 2024-06)

Responsible for preparing and serving breakfast, lunch, tea, and snacks for up to 102 children in a high-pressure kitchen. Ensured strict cleanliness, adhered to allergy protocols, followed the 'red plate/green plate' system, completed daily paperwork, managed stock orders, and handled various day-to-day tasks.

Commis Chef - Constable Coffee House - Colchester

(2023-10 - 2024-01)

My responsibilities here range from:

• Ensuring the maintenance of stock by completing food orders, trying best to minimise waste
• Checking the freshness of ingredients and meal quality
• Coordinating and supervising kitchen activities and monitoring sanitisation practices
• Working with my kitchen team members to ensure the menu is up to date and refreshing it when needed

Apprentice Commis Chef - IPSWICH SCHOOL - Ipswich

(2021-12 - 2023-10)

Soon after starting as a catering assistant I enrolled into training to complete an apprenticeship to become a Commis Chef. I created a portfolio and have completed many courses on industry based topics. I completed a level 2 Food Safety and Hygiene course. Working in the kitchen producing meals for the staff and children of Ipswich School, as well as working the functions producing impressive meals for the governors and many visitors of the school.

Catering Assistant - ST JOSEPH'S COLLEGE - Ipswich

(2020-02 - 2021-09)

I contributed to kitchen service, working along side the team of chefs. I would maintain cleanliness and organisation of the kitchen and dining areas. Wash, peel, and cut ingredients for meal preparation. Ensure that food safety and hygiene standards are followed. Assist with inventory management, including stocking supplies and monitoring food levels.

Volunteer Administrative Assistant - 4YP Young Person's Youth Project

(2018-09 - 2019-02)

My responsibilities included providing advice and support to young people. I also handled administrative tasks such as document management in Microsoft Word, organising and maintaining records, managing phone, email, and calendars. I also used Microsoft Excel to manage spreadsheets. Through this role, I developed strong teamwork and independent work skills while efficiently managing administrative duties.

A-Level or equivalent - Health and social care - Suffolk One college (2017-09 - 2019-06)

St Albans R.C. School (2012-09 - 2017-05)