Emily Robinson

A highly motivated, outgoing and hardworking individual, I graduated in 2013 with a 1st Class Honours degree in Fine Art. Both driven and enthusiastic, I genuinely strive to succeed in any and all tasks I undertake. I am a confident communicator with an exceptional attention to detail and have enjoyed working at various arts and charitable organisations, predominantly an events planning, sales and administration capacity and thrive on developing strong interpersonal relationships with both clients and employers alike.

I am very experienced in event catering and venue management and have excellent computing and administration skills.

• The Admirable Crichton

  September 2023 - present

  Event Manager

• Managing a group of 12+ venue accounts for whom The AC are accredited suppliers and any other website enquiries that come through.
• Events venue manager for the Westminster Boating Base, handling all event enquiries for the venue, diary management, managing all cleaning and security bookings. Key holder for the venue.
• Account management, keeping strong relationships with all venue contacts and obtaining feedback following events.
• Providing quotes within a maximum of 48 hours of initial inquiry for any and all event enquiries received. These must match the clients brief and adhere to the clients vision / needs for their event.

  Creating and updating event sheets with all required information needed for the kitchen, warehouse and office staff.

• Ensuring all compliance and operational documents are sent and filed.

  Researching suppliers and styling for events including florists, production, specific china and cutlery.

  Helping brief creative menus - researching menu ideas and recipes for specific enquiries, i.e. themed menus, sustainable menus etc.

• Leading tastings with clients and ensuring their feedback is addressed.

  Creating and managing all event invoices and sending in a timely manner. Ensuring all event completion documents are completed ASAP following an event and all costs are accounted for in order to determine gross profit.

• Managing and briefing staff on events and ensuring quality service is delivered to our standards.

• Zara’s Kitchen

  October 2022 - September 2023

  Event Planner (Freelance)

• Planning a portfolio of varied events for Zara’s Kitchen from point of enquiry to execution.
• Managing the events enquiry inbox and responding to all enquiries in a timely manner.
• Managing client relationships from the first moment of contact to the follow up after an event.
• Working with clients on bespoke events, gathering a clear brief for the chefs and constructing a clear event proposal document complete with menus and quotes.
• Using xero to deliver quotes and manage invoices and payments, both incoming and out-going
• Creating and managing an outreach programme for existing and new clients.
• Managing supplier relationships and ensuring all invoices are filed and paid correctly.
• Creating working documents for shoot catering as well as corporate and private events for both staff and clients and ensuring they are filled out and distributed correctly.
• Creating event proposal packs with imagery and quotes, detailing all areas of the event planning for clients.
• Working with clients on event styling. I.e. sourcing flowers, bespoke hire, any ad hoc requirements they may need for their event.
• Managing the kitchen diary and ensuring all is up to date and as detailed as possible.
• Managing on site at the events.

• Parkinson’s UK

  January 2022 - October 2022 

  Special Events Coordinator

• Responsible for leading on the charity’s special, high grossing events, including gala dinners, celebrity dinners, art auction fundraisers and virtual announcement supporter and influencer events.
• Developing and maintaining high value major donor relationships 
• Creating and managing project and marketing plans for all events and directing teams where necessary

  Managing and maintaining all budgets for each event

• Sourcing event venue hires and coordinating and booking catering requirements
• Critically evaluating the success measures of each event, how they were met and where they were not and establishing clear actions on how these can be met in future.
• Briefing event staff and volunteers and establishing clear job roles for all participants

  Website and email journey building, ensuring all outreach has trackable URL and QR codes in order to track user interactions.

• Managing guest lists and responses via the events inbox and ensuring all client information is uploaded correctly to the events database Raiser's Edge
• Supporting the broader events and corporate teams with events and administration

• Sotheby’s

  June 2021 - January 2022

  Events Coordinator (9 month contract)

• The coordination and management of all Sotheby’s live events, including VIP dinners, lunches, breakfasts, Cocktails, Late Night Views, Auctions, Dry Hires and all other special events.
• Managing and coordinating a multiple group tour programme over busy seasons, particularly Frieze Week. This involves scheduling group bookings, allocating specialists to lead the tours and confirming all logistics with Operations, Catering and the various departments.
• Event reporting and presentation of findings: Presenting information on what bids have been made by which clients following events. Reporting on marketing email sign ups, costings and profits.
• Supplier Management: Booking in catering and suppliers for events.

  Briefing all suppliers on health and safety as well as what is required and how for each event. Ensuring correct insurance documents have been checked and are up to date.

• Research/investigate new caterers, florists, production companies, printers, musicians etc to ensure continuing high quality but cost-efficient events.
• Finance Management: Maintaining invoices and keeping up-to-date costing summaries for live events ensuring we are keeping to budget

• Terrence Higgins Trust

  Jan 2020 - Nov 2020

  Special Events Officer (Redundancy due to Covid19)

• Supporting in the planning and running of events within the special events programme focusing on raising funds through art auctions, dinners and large scale fundraising parties.
• Provide administrative support including tasks such as filing, managing the events inbox and corresponding with donors, board members and event guests, confirming sales, registering invoices Updating client records on Raiser’s Edge database and further general tasks applying to differing events.
• Working with teams across income generation to project manage logistics of stewardship events and work effectively as a member of the special events team to ensure a coordinated and harmonised approach to donors that maximises their giving potential.
• Coordinate raffles and dinners, ensuring all necessary bookings are made (e.g. musicians / bands, staff)
• Liaise with large donor clients, generate ticket sales and secure art sales

• Cristea Roberts Gallery

  Jun 2016 - Jan 2020

  PA to the Director / Events and Office Administrator

• Director’s correspondence – daily morning session taking dictation and preparation of correspondence

  Organising director’s diary and scheduling appointments

• Arranging travel itineraries for both personal and business trips for the Director or accompanying staff

  Coordinating and managing all the gallery’s events from planning to execution

• Attending art fairs to assist in securing sales. This required excellent negotiation and relationship 
• Generating sales invoices and receipts
• Liaising with clients and the shipping team re framing and shipping schedules
• Entering and updating records on the database and running sales reports when required

The University of Arts of London

2010 – 2013

Fine Art: Painting (BA Hons) – 1st class with honours

Leeds College of Art and Design

2009 – 2010

Foundation Diploma (Level 3): Art and Design - Merit

Greenhead College (Huddersfield)

2007 – 2009

A levels: Art (A), English Language and Literature (B), Medieval History (B)

Holmfirth High School

2002 – 2007

11.5 GCSEs (1 A*, 7.5 A’s, 2 B’s and 1 C) including Maths, English, French, Science, Statistics & ICT