Gaia Cardone

Production Coordinator with experience across independent music events, festivals and major international brand activations. Strong at turning plans into workable live delivery, aligning teams and stakeholders, and keeping operations moving when priorities shift on site. Combines practical production discipline with creative awareness and a strong understanding of audience experience.

Production Coordinator at Minus Pink (2026-01 – Present)

• Coordinate end-to-end planning and live delivery across 4+ electronic-music events and community workshops, managing venue, supplier, artist and vendor communication, schedules, ticketing and event teams.
• Manage approximately £2,000 in upfront event investment and track budgets, sales and settlements against roughly £6,000 gross revenue per event.
• Translate creative concepts into workable production plans covering decor, equipment, guest communications, get-in, live operations and get-out, adapting quickly when venue, supplier or show-day plans change.

Production Runner at American Express x Wimbledon | Momentum Worldwide / The Production Department (2026 – 2026)

5-week contract

• Supported producers across two weeks of build, two weeks live and one week of breakdown on a multi-zone American Express activation during the 550,151-attendee Wimbledon Championships.
• Supported day-to-day delivery for a 50-person Brand Ambassador team, helping keep staff briefed, supplied and operational throughout two weeks of live activity.
• Controlled radio and iPad distribution and high-volume activation stock - including around 50,000 tennis balls and several thousand charms - keeping BOH organised and live teams supplied without disruption.

Bar Manager at Live Tour (2026-05 – Present)

• Lead bar teams of 3-20 staff across high-volume three-day festival weekends, assigning positions, briefing priorities and maintaining service standards through build, live operation and close-down.
• Resolve staffing and operational issues in real time, keeping communication clear and service moving during peak trading periods.

Event Coordinator at Nova Wedding Photography Workshop (2025-04 – 2025-04)

• Coordinated a destination wedding photography workshop for 10 students and 5 models, arranging models and aligning venue, catering, suppliers and contributors to the agreed schedule.
• Acted as the bilingual English-Italian liaison during setup and live delivery, resolving practical issues before they disrupted the programme.

Programme & Event Coordinator at Ego Death - Label & Collective (2023 – 2024)

• Coordinated 10+ electronic-music events across London venues, including 1,000+ capacity spaces, covering artist advancing, travel, contracts, guestlists, venue liaison and show-day logistics.
• Linked artists, venues and internal teams and resolved last-minute changes so timings, access and guest experience stayed on track.

Student Ambassador Supervisor / Event Operations at London Metropolitan University (2021 – 2024)

• Supervised ambassador teams across Open Days, UCAS fairs and Welcome Week, drawing from a 50-person ambassador pool and coordinating deployment, visitor flow and live issue resolution.
• Helped deliver an Open Day programme for 1,000+ attendees across 10+ rooms, keeping teams informed and adapting staffing as demand shifted.

Administrative Coordinator - Short Courses at London Metropolitan University (2023 – 2024)

• Coordinated schedules, participant communications, registrations and administration across concurrent short-course programmes and deadlines.
• Worked across academic and operational stakeholders to keep information accurate, respond to changes and maintain consistent participant support.

Gate Manager at Leeds Festival (2026 – 2026)

Managed a 10-person gate team | approx. 90,000 festivalgoers

Box Office & Wristband Distribution at Boomtown Festival (2025 – 2025)

Artist Liaison & Attendee Support at AVA Festival & Conference (2025 – 2025)

Welfare Team at The Cause / Teletech (2025 – 2025)

Event Setup, Decor & Artist Support at Twisted Festival (2023 – 2023)

FOH & Queue Operations at BST Hyde Park - The Rolling Stones (2022 – 2022)

60,000+ attendees

Diploma in Event Planning & Management

Diploma in Project Management

B.A. in Criminology & Youth Studies – London Metropolitan University (2024)