Jennifer Ivey

I have 20 years administration experience including but not limited to: Reception, Administrator, Personal Assistant and Office Manager and now includes over 5 years' experience as a Finance Assistant. I have worked for both profit and non-profit organisations as well as having been self-employed for numerous years.

Finance Assistant & Administrator at Zest Education Ltd (2020-10 – 2026-05)

Finance: creation and maintenance of candidate booking system on Excel until tailored software for the company was rolled out in September '25. Creation / processing of weekly invoices to hundreds of schools, managing accounts payable / receivable, staff expenses, bank reconciliations, unallocated and suspense account queries, credit control, petty cash and assisting the accountant with month-end. Monthly CCS Report. Adding all receipts and bills to Xero. Xero Accounting and E3 Portal (Factoring Company software).

Payroll: weekly preparation of payroll for payroll company. Updating and maintaining payroll numbers on data base. Liaising with compliance to ensure correct contact details are maintained.

Office Manager / Marketing Assistant at Adstorm Ltd (2016-09 – 2020-07)

• Administration: diary management, reception, boardroom booking, handling all post and deliveries, minute taking, stationery order, maintaining office supplies, creation and management of office databases (including sick leave and absences), health and safety management.
• Accounts: creating and processing purchase and sales invoices.
• Marketing: press cuttings management, organising of branded merchandise, web site build using WordPress, account management of hosting for clients.
• Building administrator: main point of contact for our tenants, tenant administration, post and building supplies, assist building owners with building maintenance issues, ensure building is up to date with health and safety issues.

Kitchen Assistant at Chadsmead Primary Academy (2016-01 – 2016-08)

Childminder at Self Employed (2008-10 – 2012-02)

Project Assistant at YMCA Downslink Group (2004-07 – 2008-07)

Evaluation and monitoring of the service by overseeing the production of our annual reports for each of our sites (approximately 80). I supported senior staff and maintained all office administration and correspondence with our counsellors and clients. I was also responsible for training and supervision of the service administrators and assumed some recruitment responsibilities.

• Report writing and correspondence
• Diary management
• Petty cash
• Reception and maintenance of databases

Evening Administrator at Hove YMCA, Youth Advice Centre (2003-10 – 2004-09)

• Letting clients in and out of the building
• Maintaining client record and files
• Correspondence to clients
• Data entry
• Reception and assistance in writing of yearly report

Administrator / PA at Piper Creative Resources (1999-09 – 2001-06)

• Answering phones
• CV administration
• Maintaining correspondence with candidates
• Checking timesheets
• Filing, faxing, scanning, photocopying
• Training of new staff

Receptionist at Merchant Corporate Design (1998-09 – 1999-08)

• Answering the phones and taking messages
• General office administration: photocopying, filing
• Assisting PA's with presentations
• Overflow typing, binding, sorting post, stationery, kitchen stock

Teaching Assistant at Educational Resource Centre (1997-08 – 1998-06)

This centre was dedicated to children with behavioural and emotional problems and/or learning difficulties who had been excluded from school.

Level 3 Diploma in Home-based Childcare – Cache (2008 – 2009)

Certificate in Counselling Skills – Northbrook College (2006 – 2007)

BA (Hons) in Sociology and Criminology – University of Brighton (2001 – 2004)

A Level in Spanish – Soundwell College (2000 – 2001)

GCSE and A Level equivalents – Country Day School (1987 – 1997)