Jennifer Littlejohn

Highly experienced Executive Assistant, Personal Assistant and Business Support professional with over 20 years of experience providing comprehensive support to senior executives, leadership teams and business functions across financial services, banking, investment management, education and childcare sectors. A proactive, adaptable and highly organised professional with extensive experience managing complex diaries, coordinating international travel, organising meetings and events, preparing reports, maintaining business processes and building strong stakeholder relationships. Recognised for exceptional attention to detail, discretion, professionalism and the ability to manage multiple priorities within fast-paced environments.

Combines strong administrative expertise with excellent communication and relationship-building skills, thriving in both independent and collaborative environments. Seeking a challenging hybrid or flexible role where extensive organisational and business support experience can contribute to operational excellence while providing opportunities for continued professional growth.

Admissions Administrator - EARLY DAYS NURSERIES LTD - Edinburgh

(2019-01 - 2026-06)

Joined following maternity leave in a part-time capacity before progressing to a full-time position supporting six nursery locations across Edinburgh.

• Acted as the primary point of contact for all new admissions enquiries across six nursery sites.
• Managed the full admissions process from initial enquiry through to enrolment and onboarding.
• Coordinated nursery viewings and maintained effective communication with prospective families.
• Managed and maintained confidential child records, ensuring full GDPR compliance.
• Built strong relationships with parents, guardians and internal teams.
• Supported senior management with operational and administrative activities.
• Assisted with office management responsibilities and day-to-day business support tasks.
• Maintained accurate records, documentation and reporting systems.

Personal Assistant / Department Support - ABERDEEN STANDARD INVESTMENTS - Edinburgh

(2017-07 - 2018-04)

Provided business support to Third Party Oversight teams across Edinburgh and London offices.

• Coordinated diaries, meetings and travel arrangements for senior stakeholders.
• Produced monthly management meeting packs, gathering information from multiple departments.
• Managed invoicing processes and maintained accurate financial records.
• Organised internal and external meetings, including catering and logistics.
• Processed expenses and travel bookings in accordance with company policies.
• Maintained departmental procedures and operational records.
• Supported cross-functional teams in a busy corporate environment.

Executive Assistant - MARTIN CURRIE INVESTMENTS - Edinburgh

(2011-09 - 2017-07)

Provided Executive Assistant support to senior investment professionals within the Asia Team and Governance & Sustainability Team while also providing support to wider investment functions as required.

• Managed highly complex diaries and schedules for senior executives and investment professionals.
• Coordinated extensive international travel programmes, including up to 12 overseas business trips annually across Asia, India, Australia and the United States.
• Prepared comprehensive travel itineraries, documentation and briefing packs.
• Built and maintained strong relationships with clients, brokers and external stakeholders.
• Organised board-level, client and internal meetings.
• Prepared weekly and monthly management reports.
• Attended meetings and produced accurate minutes and action logs.
• Managed budgets and monitored expenditure in line with company policies.
• Supported project work and business initiatives as required.
• Provided cover for Executive Assistants supporting senior leadership, including the Head of Investments.
• Additional Contributions: Member of the Charity Committee, managing partnerships and organising annual outings for community groups. Member of the Social Committee, coordinating company-wide events, summer functions, charity activities and formal corporate events.

EA to Head of Retail (Maternity Cover) - F&C Investments

(2010-01 - 2011-12)

EA to HR General Manager - Christchurch City Council - New Zealand

(2010-01 - 2010-12)

PA to Head of Testing Services - Tesco Bank

(2009-01 - 2010-12)

PA to Head of Mainframe Services / Event Support, Group Communications - Royal Bank of Scotland

(2005-01 - 2009-12)

Office Manager - Finlayson Electrical Contractors

(2003-01 - 2005-12)

Secretary, Dental Faculty - Royal College of Surgeons

(2002-01 - 2002-12)

Secretary - Barr Brady Surveyors

(2000-01 - 2002-12)

Secretarial Assistant - Crown Office - Edinburgh

(2000-01 - 2000-12)

PDA - Education Support Assistance - West Lothian College (2018-01 - 2019-12)

Diploma - Wedding Planning - Open Learning (2009-01 - 2010-12)

Diploma - Event Management & Business - Open Learning (2008-01 - 2009-12)

Higher - Secretarial Studies - West Calder High School