Julie Campbell

Experienced and enthusiastic Manager with over 17+ years’ experience. Have strong knowledge of office management practices and procedures. Able to prioritise work by urgency and importance in a timely manner with excellent written, verbal communication skills.

Excellent organisational and multitasking abilities. Comfortable working in high-pressure, deadline-driven environments. Trustworthy and experienced in dealing with highly confidential and sensitive matters.

Strong leadership and people skills. Relishes problem solving and analytical issues. Adaptable and motivated to succeed and contribute to a business’s success.

I have experiences in office management; Contract management; Bookkeeping; Credit Control; HR Management; PA/Executive Management & Event Management. This is due to collaborating with a small developing company who required the me to be flexible and adaptable to grow with the company

• In charge of all office administration, bookkeeping and Contracts for the business ensuring the office operations run smoothly and efficiently.

• Fire Marshal and Health & Safety officer for the business providing relevant documentation and information to all staff this includes Risk Assessments and PEEPS, consulting with the building manager and landlords, co-ordinating communication in an emergency, ensuring training is in place regarding fire procedures and security.

• Overseeing the renewal of all office insurances and Data Protection by consulting with companies on best price.

• Manage office supplies, inventory, and equipment, ensuring they are well-maintained and replenished when required, this may include organising office moves or redesigns by obtaining the best price for the business.

• Ensuring the Purchasing & Asset Register is up to date and all new equipment recorded with an asset sticker. Keeping track of any recycling of old equipment by consulting with IT Support.

• Maintaining the Microsoft teams/outlook diaries for meeting rooms and providing subsistence if required.

• Arranging and book travel for employees and contractors, looked for the best price for accommodation along with transport if required.

• Overseeing incoming and outgoing communication, including phone calls, visitors to the office, emails, mail, and couriers in a professional manner.

• Providing bookkeeping for the business through Xero accounts system, this included issuing sales invoices, recording purchase invoices, bank reconciliation, credit control, approving expenses for staff in line with the Expenses and Travel Policy, approving credit card expenses for selected staff, collaborating with the external accountant for month and year end accounts.

Processing

Payroll for all staff. Managing office budgets and expenses.

• Issuing contracts for the business by maintaining and review on a regular basis all contracts for approximately 247 Trusts on detailed spreadsheet. Negotiating contract terms and pricing with customers, achieving 100% renewals.

Assisting the CEO with registrations of Government Frameworks. Reviewing and updating contract documentation when required. Assisting all Project Manager with tenders or quotations, making sure to track progress to obtain documentation for processing payments.

• Leading on HR administration for the business, supporting the hiring of new employees, providing on boarding for new employees and equipment, maintaining up to date records on Breathe HR System, helping to providing training if required, reviewing, and tracking all contractors’ contracts.

Reviewing all documentation from Contracts, staff handbook, induction records, appraisal forms and updating templates if required. Investigating and resolving any issues or requests from staff.

• Conducting ISO internal audits for the business this entailed, reviewing, and updating all Internal Procedures with departments and conducting audits with and external auditor.

• Providing with sourcing out venues for company events, i.e., user groups of up to 500 attendees, researching and presenting new ideas for marketing materials and order stock if required. Preparing welcome packs, badges and consulting with venues on PA equipment and set up.

Making sure to track attendees’ numbers regarding catering and venue size.

O Grade education

• Secretarial Studies
• English
• History
• Biology
• Mathematics