Personal Assistant to Managing Director 2021- 2022
Pan Asia GB Limited Company
Unit D, 2 Endeavour Way, Durnsford Road, Industrial Estate, London SW19 8UH
- Carrying out background research and presenting findings and providing support to the Manging Director and Senior Leadership Team in delivering company overall strategic objectives, business development projects and business plan
- Producing documents, briefing papers, reports and presentations
- Organising and attending meetings and ensuring the Managing Director is well prepared for meetings
- Devising/maintaining office systems, including data management and filing
- Arranging travel, visas and accommodation, and occasionally travelling with the Manging Director to take notes or dictation at meetings or to provide general assistance during presentations
- Screening phone calls, enquiries and requests, and handling them when appropriate
- Meeting and greeting visitors at all levels of seniority
- Organising and maintaining diaries and making appointments
- Dealing with incoming email, faxes and courier post,
- Sourcing and ordering stationery and office equipment
- Liaising with suppliers and landlord to renew contracts and arrange maintenance
Administration Director 2019-2021
Arise Coffee Roasters Limited Company
2 Plaza Gardens, Putney, London SW15 2DT
- Arranged and prepared daily or routine work task; typed, compiled and prepared reports, presentations and correspondence documents
- Scheduled and organised meetings and appointments, drafted meeting agenda and notes, recorded meeting minutes
- Maintained good communication and relationships with business partners, internal departments and external organisations.
- Organised staff training and event management such as budgeting, administration support, sales invoicing, performance assessment after event.
- Prepared legal contracts and agreements e.g., employment, lease, franchise and familiar with HR hiring process and procedures in the UK
- Business development & write a business plan for forecasting, budgeting and strategy
- Handled trade mark application and registration
- Negotiated terms and conditions with suppliers, landlords and business partners
- Planned and implemented sales and marketing activities
Senior Executive Assistant 2011-2018
Chow Tai Fook Jewellery Group Limited
31/F New World Tower, 18 Queen’s Road, Central, Hong Kong
- Set up a factory in Botswana & designed operation and administration work flow
- Trained internal staff about work procedure and assessed staff performance
- Monitored and assessed the effectiveness and performance of the local workers
- Sourced materials and met with suppliers to negotiate prices before auction bids
- Met with the local labour committee, suppliers and local government representatives
- Identified, tested, graded and assessed polished diamonds and rough diamonds by using appropriate gemmological equipment according to GIA grading system
Gemmologist 2010-2011
International Gemmological Institute (IGI)
501, Tower, The Gateway, Harbour City, Canton Road, Tsim Sha Tsui, Hong Kong
- Identified, tested, graded and assessed a wide range of loose gems and mounted gems (jewellery setting) by using appropriate gemmological equipment according to IGI grading system
- Proceed metal testing by checking composition of different metallic substances
- Executed hearts and arrows diamonds verification
- Worked with gemmologist team to discuss result and wrote gemstone grading reports
Sales and Marketing Executive 2007-2008
Win Sun Jewellery Limited Company
Flat 15-16, 5/F., Block A, Focal Industrial Centre, 21 Man Lok Street, Hung Hom, Hong Kong
- Set up trade booths at Jewellery trade shows in European countries
- Made trade deal with wholesale clients in European countries
- Advised and assisted clients with product selections
- Coordinated and handled product deliveries, client invitations, and product launches
- Implemented sales analysis and monthly reports
- Handled orders and contacted clients in European countries
- Discussed jewellery designs with jewellery makers
Personal Assistant 2000-2004
Dr Daniel Fang Limited Company
Suite 1118 Bank of America Tower, 12 Harcourt Road, Central, Hong Kong
- Answered and screened incoming calls and handled messages
- Assigned tasks to other junior employees
- Performed Secretarial work such as typing, scheduling, payment of invoices and accounting
- Sourced and ordered stationery, office equipment and medical equipment
