Purchase Ledger Clerk - Tilbury Construction Limited
(2023-06)
- Process Po and Non-Po Invoices and gain correct levels of approval.
- Manage alpha spit of suppliers
- Chase/resolve unapproved invoices with progress update
- Statement Reconciliation, Weekly reporting (follow up unapproved invoices.
- Monthly Reporting of Creditors (Debit Balances, Aged Items, Unallocated, Zero balances
- Ensure Accounts payable month-end & year end closing procedures are completed efficiently, accurately as deadlines/timetable,
- Assist with SOP creation
- Engage in collaborations sessions to aid continuous improvement
- Improved Duty to Pay Stats, with rolling 6 months in good position above the UK Gov target of 95% this was achieved by meeting weekly deadlines by chasing approvals, processing invoices within the times scales and dealing with invoice queries.
- Involved with Invoice Automation with Causeway and Open ECX to see product demonstration, step by step walkthrough of the product and process flow, drawing out key features and benefits aligned to TD requirement. I was involved with selecting the new automated product for TD and carried out UAT testing.
Accounts Payable Clerk - DPD Group UK Ltd
(2021-07 - 2023-05)
- Contract billing for Non-Po Invoices
- Setting up new contracts for Non-Po Invoices
- Supplier statement reconciliation and investigating discrepancies
- Weekly Bacs payment run
- New supplier account setup
- Input invoice details and match against purchase orders
- Taking supplier queries, by email, telephone and investigating and resolving queries
- Created Sox documents for Consolidated and Pick up payment run, for New AP starters.
- Reviewed and revised contractual billing process for Non-Po invoices to make it more efficient for the Property and AP team.
Assistant Finance - Hydratight Ltd for Enerpac Tools and Services
(2016-01 - 2021-05)
- Ensure that supplier invoices are coded accurately
- Ensure that supplier’s invoices are posted accurately to the correct purchase ledger account
- Processing of employee expenses
- Reconciliation of supplier’s statements and investigating discrepancies
- Generating Bacs and International payments run cycles
- Weekly GRNI Management & Reporting
- Weekly Debit Balances Reporting
- Weekly Invoice Query Reporting
- Ensure that SOX compliant procedures are followed
- Generate sales ledger invoices and validated costs and profitability
- New Supplier accounts setup
- Worked with Project Unity to roll out Automated International Payment Cycles, and created Sox documents for the new payment runs.
- Involved in Oracle R12 testing this helped gain further understanding to help put together Standard Operating Documents for Non-Po invoices, which helped to provide training to AP staff and the Kazakhstan finance team.
Finance Assistant - Interserve Technical Services Ltd for Finance Operation Centre at Interserve Plc
(2010-01 - 2015-06)
- Generated sales ledger invoices, complete variance analysis, and validated costs and profitability.
- Set up new contracts and recovery rules to ensure accurate invoicing and WIP valuations.
- Prepared applications for payments in accordance with contract agreements.
- Recorded and obtained approval for transfer costs between contracts.
- Monitored and recorded monthly cost reserves.
- Dealt with purchase ledger processes including processing supplier invoices and credit notes, resolving ledger queries, scheduling supplier payments, matching purchase invoices and assisting with month-end procedures.
- Conducted supplier statement reconciliation.
- Raised purchase orders for suppliers and sub-contractors and dealt with variation requests.
- Processed timesheets in the management database ensuring all authorisation levels are adhered too. Managed payroll processes on a weekly basis.
- Responsible for chasing up outstanding payments that have fallen within 30-120 days overdue.
- Provided administrative support ensuring all KPI targets are achieved.
- Given responsibility of dealing with WIP calculations, normally a task undertaken by senior management.
- Undertook CIS training and designed and provided in-house training to new line managers.
- Responsible for several large contracts for clients including British Airways, Oxford University and Carphone Warehouse, with a combined contract value of £2m.
Helpdesk Administrator - Interserve Technical Services Ltd at Interserve Plc
(2008-04 - 2009-12)
- Provided technical support to departments.
- Ensured customers were provided with up-to-date information and confirmed any works to be undertaken.
- Updated local database with all relevant information received from customer.
- Ensured client computer systems were updated to show full job status.
- Dealt with purchase order requests including raising materials, sub-contractors, and stationery orders.
- Ensured that customer service and service level agreements were consistently met.
- Undertook responsibility for developing and implementing a new process to ensure tasks were completed to tight deadlines.
- Consistently delivered exceptional customer service to customers, clients, and engineers.
Data Processing Clerk - Interserve Technical Services Ltd at Interserve Plc
(2005-06 - 2008-03)
- Raised and dispatched purchase orders for materials, sub-contractors, and agency workers, ensuring company policies and processes were adhered to.
- Dealt with purchase order variation requests.
- Set up new vendors ensuring all information was up-to-date and valid for suppliers and sub-contractors.
- Assisted managers with the collation of statistical call data utilising all available resources.
- Ensured all queries, problems and enquiries were dealt with in an appropriate and timely manner.
- Organised training and development programmes for new staff.
- Led negotiations with suppliers in order to secure the best discounts for the company.
Concession Manager - Full Circle at House of Fraser
(2004-09 - 2005-06)
- Responsible for managing a new concession made up of a team of four staff.
- Developed and implemented ideas to maximise sales.
- Produced monthly reports on actual sales to budgeted targets.
- Dealt with visual merchandising.
- Managed cashing up and stock levels.
- Provided training and development to staff to ensure they had sound product knowledge.
- Organised staff rotas.
- Managed a team of four, developing staff rotas, managing resource requirements with budget targets.
- Set up sales objective processes to motivate staff and help meet targets
- Consistently met and exceeded sales targets- received award for high sales.
Account Manager - Alexander McQueen (YSL) for House of Fraser
(2003-05 - 2004-09)
- Managed concession within the House of Fraser store.
- Implemented ideas to increase sales of fragrances.
- Consistently met and exceeded sales targets.
- Awarded bonuses for consistently meeting and exceeding targets.
Sales and Promotions Advisor - FieldForce Agency
(2002-12 - 2003-04)
Store Holding Manager - Jeffrey Rogers Ltd
(1999-06 - 2002-04)
