Olga Caffrey

I am a financial specialist with experience in both financial and management accounting, gained in various small and medium-sized companies with foreign subsidiaries, as well as experience in the engineering field. Experienced user of SAP, IFS, Factory Master and QuickBooks.

KW Special Projects Ltd , Silverstone KW Special Projects is a high-performance design and engineering solution provider at the heart of the Silverstone Technology Cluster. 

Financial Controller April 2024 – current

Responsible for providing management reports on a daily and monthly basis:

• Monthly bank reconciliations for all company bank accounts;
• Assisting with weekly cashflow reporting;
• Responsibility for ensuring the accuracy of quarterly VAT return and submission to HMRC;
• Processing accruals and prepayments;
• Ensuring monthly stock checks and postings, and the annual review, annual stock take;
• Completing monthly Balance Sheet and P&L reconciliation;
• Monthly payroll review and posting, and year-end review;
• Month end reporting;
• Monitoring Company recharges;
• Reporting on Fixed asset and depreciation;
• Completing year end accounts, Year-end Audit supporting;
• Arranging and monitoring company insurances;
• Ownership of new customer/project/supplier set up including where required credit worthiness assessments with group policy;
• Monitor and maintaining the internal policies process;
• Support with any funding requirements;
• Managing and support AP team, control AP/AR debts;
• Ad-hoc analysis as required.

Finance Manager Assistant & Production Accountant October 2022 – November 2023 Responsible for providing a management reports on daily and monthly basis:

• Sales report;
• Bank and cash report; Cash Forecast preparation; assisting with budgeting and forecasting;
• Debtor’s and Creditor’s report ; 
• KPI report - development and updating;
• Current account and sales ledger reconciliation weekly and monthly ;
• Communication with customers on regular basis to minimize debts;
• Balance sheet reconciliations and analysis of the balance sheet;
• Posting invoices and credit notes in IFS system; 
• Participation in the month-end closing procedure: reconciliation of the General Ledger, preparing GL analysis, posting journals at the end of the month, participation in the inventory, etc;
• Provide to Finance Director and Finance Manager ad hoc reports and information;
• Implementation of new program ‘Shop Floor Data Capture’, to improve the production process, efficiency of working hours and, as a result, increase profits;
• Assisting with ad hoc projects

Subsidiary of Laboratorios Hipra S.A., Spain – the world’s 5th largest company producing veterinary vaccines for the agriculture’s sector. Russian subsidiary had a turnover of circa £17 million. 

Financial and Administrative Manager February 2019 – April 2022

Responsible for managing a team of 5 accounts and administrative staff and 6 outsourcers engaged in monitoring and reporting on the financial performance of 21 Sales Representatives

• Prepared annual forecasts and budgets for each department and for the company as a whole
• Produced detailed monthly, quarterly and annual accounting reports and Tax declarations, submitting to company management for review. 
• Produced and issued monthly financial reports to Group HQ in Spain 
• Monitored payments from customers and to suppliers, and chased any outstanding or overdue payments to maximize cash flow
• Produced contracts for all new customers and updated them as required 
• Managed the procurement and disposal of 14 company cars, 
• Carried out annual audits in compliance with Russian tax law
• Processed various accounting documents on SAP, such as invoices, sales and purchase orders 
• Managed the Financial and Sales teams to work together and maximize bottom-line profit.
• Calculated performance against KPIs for the Sales department. 
• Worked closely with the Finance and Accounting teams and met with them on a quarterly basis to discuss progress towards KPIs and identify any actions required 
• Had additional responsibility for HR and Health & Safety, including recruiting, interviewing and onboarding new employees, performance management, maintaining employee records and managing the outsourced HR function

• Implemented SAP from scratch, saving the Company at least £40,000. 
• Developed improved financial forecasts to enable managers to more accurately determine budgets, expenses and funds required. 
• Trained the team in the whole cycle of accounting (costs, taxation, salaries and bonuses calculations, etc.) so that each member of staff was competent in all aspects of their work

Accounting courses - Open University, Milton Keynes (2009)

Diploma in Accounting, Control and Analysis of Economic Activities (1992-1996) 

Omsk State Agrarian University - Faculty of Economics / Accountant and Finance Economist