Administration Assistant - Commercial Property Maintenance Services
(2023-03 - 2026-05)
- Producing Attendance/Completion Reports from Site Visits (photographs being saved and copied onto the reports from the site staff attending site and dealing with faults that needed repairing
- All reports being sent to Network Rail by email
- Dealing with emails coming in
- Keeping Site Staff spreadsheet up to date each week (what jobs they will be attending to repait the faults)
- Administration work/Filing
- Making up Site work files
- Producing POs for equipment that is needed for on-site work (all kept in there own individual folders for each job)
- Dealing with all new site staff paperwork that is required for HR
- Keeping spreadsheets for Site staff courses as and when expired
- Adding new jobs onto a system ' Construct' inputting information in
- Keeping spreadsheets for new jobs coming in and jobs that have been completed
- Ordering of PPE for site staff
Recertification Assistant (Temporary) - HARCON SERVICES
(2022-12 - 2023-03)
- Working on a CRM System (inputting and transferring information)
- Booking/arranging with clients for the Site staff to go and work on their buildings
- Dealing with any emails (enquiries)
- Any administration needed
Business Support Assistant (Maternity Cover) - SPIE MECH & ELEC
(2022-07 - 2022-11)
- Dealing with email enquiries
- Making sure the staff working out on site there timesheets are in every week - to be inputted on spreadsheet and given to payroll
- Chasing site reports etc on a monthly basis (saved in folders)
- Arranging train bookings and hotel bookings (all over)
- Ordering and keeping up to date on PPE equipment for the site staff
- Booking courses for the site staff as and when needed - keep records of all courses attended
- Any administration that needs doing
Office Administrator (Freelancers Dept) - BEEVER & STRUTHERS
(2021-10 - 2022-07)
- Setting up CS01 forms for the clients
- Sending CS01 forms to clients for signing and payment for approval and the submtting the forms online to Companies House
- DS01 forms to be sent out to clients for approval and payment then returned to submit to Companies House
- Sending out year end letters on a monthly basis to clients chasing for the Books/Statements/ Accounts for approval for submitting before deadline to HMRC and Companies House, also CT600 forms to be approved and submitted
- Dealing with day to day incoming post, scanning post for filing and sending out to client by email/post
- Working on a system (Iris), keeping the profiles up to date at all times with changes of the companies/clients details. Marking the profiles for each piece of work that gets done
- Setting up new clients details/profiles - sending out the appropriate documentation
- Keeping up to date clients lists of accounts due and CS01's
- Download and print off clients list to check on Companies House website if clients are still active/liquidation/closed then update profiles on Iris
Secretary/Administrator - MJ FIELD CONSULTING ACTUARIES
(2003-05 - 2021-10)
Reason for Leaving - looking for a new challenge
- Working for 2 Partners and members of staff of around 20
- Responsible for the typing, ie day to day letters, reports when required. Printing off and distributing of all incoming emails throughout the day and typing up of all outgoing emails
- Responsible for the administration, scanning of correspondence, filing them on the system, any photocopying when needed
- Sending out mail merges as and when required
- Responsible for sending out bank statements to the clients, being scanned first onto the system and then emailed or posted out to the clients
- Responsible for typing up fee notes every month, getting client files and writing out cheques then cheques being put onto the system
- Dealing with clients coming into the office for meetings and when visiting to drop off various documents that may need signing and copying
- Helping out with the incoming and outgoing post when needed
- Helping out with scanning of incoming post on a daily basis when needed
- Electronic filing on the system - all incoming and outgoing post
Secretary/Administrator - CBRE PROPERTY CONSULTANTS
(2000-01 - 2003-04)
- Working for 5 Consultants
- Responsible for the typing including letters, reports etc
- Responsible for the administration of the office, photocopying, scanning of documents and filing etc
- Dealing with clients when visiting the office
- Helping with incoming and outgoing post when needed
- Helping out on the reception when needed
On-Site Secretary - SKANSKA CONSTRUCTION
(1997-01 - 2000-12)
- Working for Site Manager and his team
- Responsible for all day to day typing, ie letters, reports that need typing up and all the administration. Scanning of documents and filing them onto the system and any photocopying of documents
- Responsible for incoming emails - (distributing them to the relevant person) and typing up of emails
- Keeping timesheets up to date and filed away
- Dealing with visitors for meetings/queries
- Making sure everything is needed for when meetings are taking place
- Responsible for incoming post (being scannned onto the system) and sending out the outgoing post
Secretary - SECRETRIAL EMPLOYMENT AGENCY
- Working for the Manager and the staff
- Responsible for all day to day typing and administration, photocopying etc
- Dealing with visitors when coming into the office for registering and day to day queries in the office or on the telephone
- Responsible for incoming/outgoing post
Secretary - CONSTRUTION EMPLOYMENT AGENCY
- Working for the Manager and the staff
- Responsible for all day to day typing and administration, photocopying etc
- Dealing with visitors when coming into the office for registering and day to day queries in the office or on the telephone
- Responsible for incoming/outgoing post
