Pavan Sekhon

Global based US Firm. PERMANENT. Reason for leaving: Job role made redundant due to global integration restructure

EXECUTIVE ASSISTANT to CEO, President & COO - BRINKS Global Services - London

(2024-03 - 2026-08)

Global based US Firm. PERMANENT. Reason for leaving: Job role made redundant due to global integration restructure

• Intense calendar management. Planning complex, evolving diary schedules
• Establishing priorities and working to key deadlines
• Extensive global travel coordination - USA, Asia, Middle East, Europe
• Organising seamless travel logistics, Visa’s, ESTAs, global travel letters
• Preparing detailed travel itineraries. fast changing requirements
• Scheduling key meetings in global time zones. Conference calls, navigating scheduling conflicts, last-minute changes. Assist to coordinate meeting content, information
• Planning team onsite/offsite meetings, global team conferences, events, roadshows
• Plan and align daily workload to ensure senior team priorities are met
• Edit, proof-read documents for CEO. Collate board packs, follow up on key actions
• Dealing with highly confidential information, maintaining confidentiality of materials
• Prepare, submit expense reports in a timely manner
• Collaborating with US teams – providing cover, support to global senior executives
• Minute taking in weekly Board meetings – distributing of notes, actions
• Supporting projects - assist with agenda, materials, updates on project status

EXECUTIVE ASSISTANT - 3 MD’s & General Counsel [Corporate Credit & Trading] - Sculptor Capital Management - London

(2023-05 - 2023-10)

US Asset Management. FIXED CONTRACT - 6 Month Maternity Cover.

• Extensive calendar management – heavy fluid scheduling of meetings and calls
• Managing, prioritising conflicting demands. Set up conferences, meeting rooms
• Meticulous international travel coordination and itineraries
• Coordinating monthly, quarterly Senior Board Executive meetings – preparing, collating, distributing materials and board packs in advance
• Planning corporate events/ team offsites. Processing expenses, invoice allocations
• Uploading legal documents - NDA’s / engagement letters for approval
• Updating meeting notes on CRM and providing project support
• Follow compliance restrictions, MiFID II (Markets in Financial Instruments Directive)

SENIOR EXECUTIVE ASSISTANT to CEO / Partner - ICONIQ Capital LLP - London

(2022-05 - 2023-01)

US Venture Capital -Tech Investment. PERMANENT. Reason for leaving: Significant change to job role due to internal restructuring

• Supporting CEO/ Partner and senior investor team in London
• Assisting broader senior executive management in USA
• Fast-paced scheduling, consistent flow of meetings, calls, VC’s
• Complex calendar management in multiple time zones (USA, Europe, Asia, Middle East, Israel). Expectations for high level travel coordination
• Managing meeting rooms – acting swiftly towards short notice changes
• Managing weekly team and monthly IC Senior Committee meetings
• Acting as office lynchpin - communicating with tech investors, founders
• Meticulously overseeing business travel. Calculating meeting distances for effective planning and best time management. Conference bookings, arranging event tickets.
• Supporting investor team with event coordination, targeted priority meetings
• Updating meeting notes, actions using CRM system ‘SALESFORCE’
• Submit monthly business and personal expenses via SAP Concur
• Effectively helped in setting up the London office to establish a European platform
• Working with IT to troubleshoot, resolve tech issues for team
• Collaborate, coordinate with larger EA admin team in USA

(2020-08 - 2022-05)

During the COVID Pandemic period I not only developed Covid myself but also lost my father, so my job search restarted in 2022

EXECUTIVE ASSISTANT to CEO, Managing Director, (PA to CEO Family office) - Aurelius Investments Ltd - London

(2019-06 - 2020-07)

European Private Equity. PERMANENT. Reason for leaving: Made redundant due to COVID Pandemic

• Supporting CEO, MD, wider Investment team plus PA to CEO family office team
• Assist CEO’s family office in a Private PA capacity with confidential documents
• Coordinating travel for senior team, family office. Manage imminent travel changes
• Processing corporate and private expenses
• Schedule meetings, supporting wider team with investment deals and projects
• Tracking invoices, payments, prepare monthly invoice schedule
• Distribute monthly Investor Relations presentation materials to team
• Support extended European senior management team as necessary
• Company events, approving travel within company policy
• Updating meeting notes/actions on CRM database. Dealing with office facilities
• HR Support: Setting up interviews, interns, training, holiday approvals for team

SENIOR EA to CEO, CFO & Global Vice President - GP Investments / Magnesita - London

(2016-05 - 2019-06)

Private Equity/ Mining. Renamed ‘RHI Magnesita’ after merger. PERMANENT. Reason for leaving: Company restructuring, redundancy following merger

• Supporting CEO of GP Investments, CFO / Global VP for Magnesita, plus broader support to management team based in Brazil /USA, Europe
• Organising international calls, setting up conferences and event roadshows
• Communicating with investors on behalf of management. Adhering to confidentiality and discretion of materials
• Managing complex diaries, itineraries for international travel. Processing of expenses
• Proof reading, reviewing, editing confidential documents
• Preparing VISA’s, ESTA documentation, letters for global travel
• PRIVATE PA – Supporting with private business, i.e. Real Estate and Accountants
• Assist with visa applications and sponsorship for employees
• OFFICE RELOCATION Project - Managing full set-up, admin function for new office
• Processing invoices via company bank account, bank reconciliation
• Liaising with contractors, vendors and I.T for London office set-up
• Collaborating with Accounts firm; Company VAT/ Corporate taxation/ Annual Forms

EA to Director Information Security - Sony Mobile - Hammersmith

(2016-03 - 2016-05)

Fixed Contract - Maternity Cover

Self-employed; Personal property renovation project

(2007-08 - 2016-02)

Executive Assistant to Senior VP (Global Stock Shares, Asset Management Division) - CitiGroup

(2007-03 - 2007-08)

Executive Assistant to MD & VP (European Financial Institutions) - JP Morgan Chase

(2007-03 - 2007-08)

Executive Assistant to Senior Partner - Grail Partners LLP - London

(2006-08 - 2007-03)

US Mergers & Advisory - San Francisco Headquarter. PERMANENT. Reason for leaving: Redundancy, closure of London office due to financial crash

• Support to Senior Partner and Senior Associates
• Diary management; arranging meetings across multi time zones
• Global travel; flights, accommodation, transport, restaurants, venues
• Processing expenses - reconciling Amex card statements, reimbursements
• Coordination of conferences, events and roadshows
• Presentation material distribution, processing docs on to company network
• Oversee bank account, balance for payroll, process invoice payments for office
• Update company calendar, CRM – update investment deal notes and actions

BSc (Hons) - Psychology with Business Studies - London Guildhall University (1997 - 2001)

A- Levels - Business Studies, Psychology and Sociology - Ealing Tertiary College (1994 - 1996)