Ruby Stanley

Highly organised and discreet Executive Assistant with experience supporting senior leaders across fast-paced, multi-stakeholder environments. Skilled in complex diary management, confidential administration, financial coordination, travel logistics and high-level communication. Proven ability to manage multiple priorities simultaneously, maintain meticulous accuracy and act as a trusted point of contact.

Adept at producing professional documentation, managing sensitive information and ensuring seamless operational support.

Assistant Production Secretary at Mammoth Screen / BBC (2026-08 – Present)

Hercule S1 (Short Term Contract)

• Managed complex diaries, coordinating meetings, calls and daily schedules for senior production staff.
• Monitored and prioritised incoming communications, flagging urgent matters and ensuring timely responses.
• Prepared professional documentation including reports, schedules, correspondence and distribution materials.
• Oversaw daily office administration, maintaining accurate filing systems and ensuring smooth operational workflow.
• Raised and processed purchase orders, tracking expenditure and ensuring financial accuracy.
• Coordinated domestic travel, accommodation and logistical arrangements for cast and crew.
• Managed sensitive personnel documentation including Right to Work checks and onboarding paperwork with complete discretion.
• Organised wrap events, gifts and stakeholder engagement activities.

PA / Sales Administrator (Temporary – Handover Role) at Micro Can Ltd (2026-02 – 2026-08)

• Provided PA and administrative support during a structured handover between outgoing and incoming staff, ensuring continuity of operations.
• Managed diaries, scheduled meetings and coordinated daily activities for senior staff.
• Processed sales documentation, purchase orders and invoices, maintaining accuracy across financial and customer records.
• Acted as a key liaison for customers and suppliers, resolving queries and maintaining professional communication during the transition period.
• Updated and reorganised filing systems, databases and workflow processes to ensure clarity and efficiency for the new post-holder.
• Completed and formatted the company's Employee Handbook, documenting workflows, procedures and operational guidance to support consistent business practice.
• Assisted with travel arrangements, office coordination and general administrative duties as required.

Production Assistant at Buccaneer Media / Paramount+ (2025-10 – 2026-02)

The Crow Girl S2 (Short Term Contract)

• Maintained key production records, ensuring accuracy across schedules, unit lists and daily reports.
• Liaised with internal departments and senior leaders to communicate updates and resolve queries.
• Coordinated travel, accommodation and courier logistics, ensuring seamless movement of people and materials.
• Supported financial administration through purchase order management and supplier coordination.
• Assisted with event planning and wrap party organisation.

Production Assistant at Mammoth Screen / ITV (2025-05 – 2025-09)

Betrayal (Short Term Contract)

• Managed daily administrative operations, ensuring documentation was professionally formatted and filed.
• Tracked progress against schedules, communicating updates to Heads of Department.
• Supported cast and crew logistics, including travel, accommodation and distribution of key materials.

Production Management Intern / Executive Assistant at The Walt Disney Company (2023-06 – 2024-07)

Fixed Term Contract

• Provided Executive Assistant support to the SVP of Commissioning and Director of Original Productions.
• Managed diaries, coordinated internal/external meetings and prepared accurate minutes and follow-up actions.
• Processed expenses, prepared meeting materials and supported senior-level travel and accommodation arrangements.
• Monitored key deadlines, ensuring deliverables were submitted on time and accurately recorded.
• Managed confidential documentation across multiple productions, maintaining meticulous attention to detail.
• Acted as a trusted liaison between senior executives and third-party production companies.

Bachelor of Arts in Television – Edge Hill University (2021 – 2025)