Sandee O'Regan

Dynamic and results-driven Office Manager with 25+ years of experience optimizing office operations, enhancing productivity, and fostering high-performing teams. Proven expertise in budget management, project management, workflow optimization, and health & safety compliance, ensuring seamless daily operations. Adept at implementing strategic office solutions, streamlining administrative processes, and strengthening cross-departmental communication to drive efficiency and collaboration.

A natural leader with a passion for mentorship, team development, and client relations, dedicated to creating a well-organized, compliant, and highly functional workplace. Skilled in vendor management, contract negotiations, and facilities oversight, with a track record of delivering cost-effective solutions and continuous process improvements.

Office Coordinator at Portman Estate (2025-07 – Present)

Overseeing office operations for a multi-site facility with emphasis on efficiency improvements, budget management, and health & safety compliance.

• Oversaw office operations for a multi-site facility, implementing processes that improved efficiency
• Managed financial budgets for office and suppliers
• Health and safety tasks including inductions, Risk assessments, FRA, Fire Evacuation including PEEP procedures
• Liaised with senior management, suppliers, and clients, enhancing workplace coordination

Office Manager at The National News (2022-05 – 2025-07)

Streamlined office operations and introduced new administrative procedures resulting in significant efficiency improvements and cost control.

• Streamlined office operations, introducing new administrative procedures that boosted efficiency by 30%
• Implemented a finance tracking system, increasing reporting accuracy and reducing budget discrepancies
• Optimized staff scheduling and travel coordination, improving productivity and reducing scheduling conflicts
• Led interdepartmental collaboration, strengthening communication and service delivery
• Overhauled health & safety training, ensuring full compliance and reducing workplace incidents
• Managed lease agreements and vendor relations, ensuring timely payments and contract renewals

Office Manager / EA to Director of Facilities at Royal London Hospital NHS (2019-05 – 2022-04)

Oversaw office operations for multi-site NHS facility with focus on budget management, administrative policy development, and facility management.

• Oversaw office operations for a multi-site facility, implementing processes that improved efficiency
• Managed financial budgets and procurement, reducing unnecessary expenses and ensuring cost control
• Liaised with senior management, suppliers, and clients, enhancing workplace coordination
• Developed and enforced administrative policies, optimizing daily operations
• Organized and documented executive meetings, ensuring accurate record-keeping
• Directed office relocations and facility management, successfully overseeing three NHS sites

Facilities Helpdesk Manager / PA-Office Manager at Skanska, London/NHS (2016-08 – 2019-05)

Established and managed 24/7 helpdesk with CAFM system for maintenance scheduling and vendor contract optimization across NHS facilities.

• Established a 24/7 helpdesk, improving response time and service efficiency
• Managed a CAFM system, tracking and scheduling over 500 maintenance requests monthly
• Reduced operational costs by optimizing vendor contracts and improving procurement processes
• Implemented health & safety protocols, ensuring strict compliance with NHS standards
• Supervised repair requests and compliance checks, ensuring minimal downtime
• Created training programs for staff, enhancing workplace efficiency and support services

Office Manager, Health & Safety at Skanska (2012-02 – 2016-08)

Led health & safety initiatives and office operations with comprehensive risk assessment protocols and company-wide training programs.

• Led health & safety initiatives, improving workplace safety and reducing risk incidents
• Managed office operations, overseeing scheduling, procurement, and facility management
• Developed comprehensive risk assessment protocols, ensuring legal and compliance adherence
• Organized company-wide health & safety training, raising employee awareness and preparedness
• Implemented a document control system, improving record-keeping accuracy
• Spearheaded stock and equipment requisition, optimizing inventory management

BA in History – The Open University