Senior HR Administrator - The University of Edinburgh - College of Science & Engineering, Edinburgh, UK
(2026-02)
- Manage the full recruitment and onboarding process, including liaising with and advising hiring managers of procedures, drafting job adverts and descriptions, coordinating interviews, issuing offer letters and contract documentation, supporting visa sponsorship applications, PVG applications, assisting new staff with relocation, and ensuring a smooth onboarding experience liaising with line managers as necessary in order to avoid delays in salary payment, access to network and email etc.
- Conduct pre-employment checks and provide immigration support for new and existing staff (e.g. Certificate of Sponsorship, Statement of Guarantee, visa renewals and ILR documentation).
- Administer the full employee lifecycle including contract extensions, changes to working hours, flexible working requests, maternity and parental leave, terminations, transfers and secondments, ensuring timely and accurate processing.
- Process casual payroll tasks including Form 100s, TAP forms and overtime.
- Act as the first point of contact for HR queries via the shared inbox, offering advice on a wide variety of subjects including absence management, annual leave, probation, performance reviews, and HR policy and procedures.
- Propose and implement process improvements by keeping up to date with employment law updates and sharing knowledge across the university's HR community.
- Liaise with central HR and payroll colleagues to resolve complex queries.
HR Administration Officer - The University of Edinburgh - School of Engineering, Edinburgh, UK
(2024-05 - 2026-02)
- Manage multiple end-to-end recruitments simultaneously, including advising hiring managers, coordinating financial approvals, advertising, scheduling interviews, issuing offer letters and contracts and ensuring successful onboarding.
- Conduct pre-employment checks and provide immigration support for new and existing staff (e.g. Certificate of Sponsorship, Statement of Guarantee, visa renewals and ILR documentation).
- Responsible for the monthly in-person HR induction presentations, together with Deputy HR Administration Manager, for new starters and also led the annual HR induction session for interns.
- Administer the full employee lifecycle including contract extensions, changes to working hours, flexible working requests, maternity and parental leave, terminations, transfers and secondments. ensuring timely and accurate processing.
- Maintain up-to-date personnel records and ensure compliance with university policy and employment legislation.
- Prepared and manage monthly redundancy and danger list reports; liaise with line managers to take appropriate action such as extensions or terminations.
- Process casual payroll tasks including Form 100s, TAP forms and overtime.
- Act as the first point of contact for HR queries via the shared inbox, offering advice on a wide variety of subjects including absence management, annual leave, probation, performance reviews, and HR policy.
- Propose and implement process improvements by keeping up to date with employment law updates and sharing knowledge across the university's HR community.
HR Assistant - The University of Edinburgh - School of History, Classics and Archaeology, Edinburgh, UK
(2023-02 - 2024-05)
- Manage all recruitment activities for academic, research and professional services staff as part of a team of three including advertising, arranging interviews, organize catering and reimbursement of expenses, offers of employment, pre-employment checks, contracts and inductions. Also assisting with recruitment and onboarding of GH Staff including T&Ds (contracts, RTW and reference checks, entering hours in timecards)
- Administer all employee life cycle changes including change assignments, extensions, terminations, secondments, transfers, maternity and parental leave, flexible working requests etc.
- Manage the HR inbox and provide advice to employees, line managers and senior management on a wide range of topics including absence management, recruitment best practice, payroll, annual leave, annual reviews, probation, maternity/partner/shared parental leave, HR policies and much more.
- Ensure payroll deadlines are met and correct paperwork is processed in relation to overtime payments, external examiner payments, temporary worker payments, guaranteed hours staff timecards etc.
- Various project work including updating local processes, employee handbook, GDPR, annual activities including annual reviews, promotions and contributions.
HR Officer - Nurture the Children UK - Birmingham, UK (remote position)
(2021-09 - 2022-09)
- Recruitment, shortlisting, interviewing, onboarding.
- First point of contact for HR queries.
- Develop and implement HR policies.
Credit Control - Gibson Kerr Ltd - Edinburgh, UK
(2020-08 - 2023-01)
Operations Executive - Abbey Ireland & UK - Edinburgh, UK
(2013-03 - 2020-03)
- Responsible for the recruitment and selection of all tour guides: CVs, check qualifications, interviews via skype and in person, produce contracts and negotiate rates and terms and conditions.
- Supervise and train staff and interns including the production of training documents, organize and carry out training one on one and in groups.
- Work out strategies for improvement and liaise with other departments and senior management.
- High degree of autonomous working, while at the same time working effectively as part of the team
HR Volunteer - Bield Housing and Care - Edinburgh, UK
(2016-03 - 2016-09)
- Project work: make recommendations on how to amend the organization's criminal convictions procedure, based on the latest legislation and guidance.
- Carried out an audit on employee contracts and the information stored on iTrent, ensuring the information matches.
- Assist the HR Services Team with recruitment, reference checks, ID badges, administration of employee lifecycle changes and contractual documentation.
HR Assistant - Hotelbeds - Edinburgh, UK
(2011-10 - 2013-02)
- Responsible for all HR duties for the UK office liaising with Head Office in Spain.
- HR administrative duties including sickness, holidays, new starts, leavers, file maintenance.
- Work in collaboration with line managers to identify training needs as well as organize training with external training providers
- Provide advice to employees and managers on different matters including contract queries, maternity leave policy, holiday entitlement etc.
- Recruitment and selection: advertise roles, organize interviews, reference checks etc.
- Manage different projects including updating the existing employee handbook and produce a welcome pack for new starts.
- Ensure health and safety regulations are adhered to, insurance is up to date etc.
Credit Controller - Hotelbeds - Edinburgh, UK
(2008-04 - 2011-09)
Credit Controller - Trelleborg IAVS - Edinburgh, UK
(2007-04 - 2008-03)
Communicator - Sykes Europe Ltd - Edinburgh, UK
(2003-12 - 2006-09)
Assistant Manager - The Body Shop - Ocean Terminal, Edinburgh, UK
(2002-07 - 2003-12)
Volunteer - The Edinburgh Cyrenians - Edinburgh, UK
(2001-12 - 2002-07)
