Senior Office Administrator - OMBC Alexandra Park Junior School, Oldham - Oldham
(2009-01 - 2024-01)
Ensured the smooth functioning of the school operations and contributed to the success of the school by efficiently handling a variety of tasks and responsibilities.
- Utilise the SIMS system on a daily basis to update pupil details, produce reports, and accurately maintain attendance records
- Generate purchase orders and manage invoices, maintaining financial accuracy and compliance
- Process and deposit dinner money, ensuring accuracy and timeliness in financial transactions
- Liaise with external agencies to secure supply teachers, minimising disruptions to the learning environment
- Administer cases involving extended holidays, including the responsible submission of fines to the local council
- Delivered exceptional customer service by addressing calls from external organisations and parents, offering insightful responses to inquiries
- Managed interactions with parents and visitors, creating a welcoming and supportive atmosphere
- Maintained comprehensive financial spreadsheets, ensuring an accurate overview of funds coming in from students and tracking outstanding balances, especially for school trips
- Implemented a proactive approach to attendance, sending letters to parents of consistently absent children and coordinating health panel meetings to address attendance issues constructively
- Personally responsible for dealing with purchase orders and invoicing, ensuring all suppliers are paid within set timeframes to positively impact ongoing working relationships
- Handling multiple telephone calls from parents, other schools and suppliers, dealing with all queries quickly and efficiently and escalating the same when required
- Responsibly dealing with online payment systems school money where parents pay for dinner money and trips this is money I reconcile in our school bank
- Consistently monitoring student attendance, informing parents of any absence / lateness and encouraging / arranging meetings to discuss any arising problems focusing around health or school issues
- Print off reports for teachers and head teacher when requested, also involves designing reports as needed
- Keeping student and parent details constantly up-to-date as well as sending text messages to parents, issuing fines for holidays during term time and letters regarding health panels, lateness and absence warnings
- Working on the target tracker holding all pupil assessments and test results
- Submitting teachers and head teachers with reports and sending CTF's to other schools when children move away or go to secondary school
- Sending letters out regarding lateness/absences and off rolling if a child hasn't returned to school on the agreed date on extended holiday form
- Phoning for quotes for trips ie coaches
- Monitoring attendance on fast track
- Monitor the budget and take part in budget meetings/ run reports for headteacher and Governors
- Make sure staff absence insurance is Education Mutual in order to claim money back
- Do timesheets on itrent if members of staff has done over time
- Have regular meetings with the site manager and kitchen staff to make sure all is running smoothly
- Put together staff contracts and variations in hours or leavers to send to HR and make sure this is updated on our financial system fms and sims
- Reconciliation of bank account every month and claim back our VAT
- Keep track of weblog book for contractors for schools repairs in which I need to supply purchase order numbers
- Run bacs in order to upload to our bank which then pays suppliers
Office manager and attendance lead - East Crompton St George's Primary Shaw - Shaw
(2025-11 - 2026-02)
- Paying invoices
- Raising invoices using Civica
- Analysing attendance
- Arranging meetings with parents regarding help regarding their child's attendance percentage and how we could help
Admin assistant - St Anne's RC Primary School
(2025-05 - 2026-03)
- Finance, invoices and purchases orders
- Attendance officer
- Data management- Cpoms staff
Purchase Ledger Officer - Newbridge Mutil Academy Trust
(2026-03)
- Paying invoices for the 9 schools that are part of the trust
- Raising invoices
- Recharges
- Charge cards and receipts
- Using IRIS financials
- Purchase Orders
- Analysis of staff expenses
- Managing the purchase order inbox
- Month end procedures
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TA / Admin - Supply Agency
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TA Work / Admin - Supply Agency
Nanny - London-Based Celebrity - Private - London
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