Sthembele Jeza

Compiling of all conditional grant monthly, quarterly and annual reports (both programmatic and financial) with POE files for grant-funded programs. Ensure that the correct reporting, business plan and planning templates- as per DSAC/Conditional Grant framework directives are used and populated accurately. Ensure that all report/POE submissions are properly packaged as required in the Conditional grant framework/Departmental filing plan.

Grant Officer - Mass Participation and Sport Development Conditional Grant - Gauteng Department of Sport, Arts, Culture and Recreation - Head Office

(2025-06)

• Compiling of all conditional grant monthly, quarterly and annual reports (both programmatic and financial) with POE files for grant-funded programs.
• Ensure that the correct reporting, business plan and planning templates- as per DSAC/Conditional Grant framework directives are used and populated accurately.
• Ensure that all report/POE submissions are properly packaged as required in the Conditional grant framework/Departmental filing plan.
• Ensure that records are properly kept and managed.
• Ensure that all monthly and quarterly reports and POE's are submitted on the stipulated timeframes.
• Annual report inputs are provided to M&E when and if required.
• Attend to/resolve all queries and adhoc requests related to the conditional grant.
• Ensure accurate and up-to-date filing of reports, responses and presentations.
• Attend all meetings with the transferring department and any other meetings pertaining to the conditional grant.
• Ensure that programmes implemented and funded by the conditional grant are in line with the conditional grant framework/DSAC standards and outlined in the approved conditional grant business plan.

MPP Sport Administrator - Eastern Cape Department of Sport, Recreation, Arts and Culture - Head Office

(2022-10 - 2025-03)

Reason for Leaving: Contract Expired

• Assist in organising of Sport and Recreation events.
• Assist in the procurement processes.
• Assist in the convening of meetings, workshops and Sport and Recreation Indabas seminars.
• Assist in the execution of all Conditional Grants compliance matters.
• Performing all general admin support including filling, compilation of reports and capturing data.
• Serve as support in planning of annual sport and recreation programs.
• Assist in the communication with sport and recreation structures regarding the implementation of programs.
• Assist in the compilation of expenditure and performance reports.
• To capture and record data in relation to participation.
• To assist implement sport and recreation programs planned.

Sport Promotion and Development Coordinator (Intern) - KwaZulu Natal Department of Sport, Arts and Culture - uMgungundlovu District

(2020-12 - 2022-09)

Reason for Leaving: Resigned

• Facilitate and coordinate the formation of sport structures at district, wards and local levels in collaboration with relevant stakeholders.
• Formulation of sport structure where there is none.
• Ensure the review and revival of existing structures which are not fully functional.
• Ensure the identification and nurturing of identified talent.
• Ensure the continuous profiling of identified talent in all stages through established structure.
• Cement partnership with identified stakeholders in relation to structures that advocate promotion of different sport codes.
• Advice structures on Departmental programme of action in relation to sport and recreation codes.
• Facilitate capacity building where required through relevant federations.
• Liaise with all the stakeholders within the wards/local areas concerning facility development
• Monitor the effective and efficient utilization of sport and recreation facilities within the ward/local area via our departmental stakeholder structure.
• Consult with DOE in the establishment of school sport league structures as per the memorandum of understanding
• Facilitate launches of sport league in the wards/local areas together with stakeholders.
• Liaise/consult with relevant stakeholders within wards to district areas for the implementation of departmental programmes
• Set up meetings with stakeholders for updates on the implementation of departmental programmes.
• Ensure the monitoring time frame in relation to the implementation of Departmental programmes in the ward.
• Prepare informed project plans as per the consultations with stakeholders.
• Ensure the monitoring of the performance athletes and the proper channelled of them through relevant federations.
• Monitor and implement WRIP and Operation Sukuma Sakhe programmes in the wards.
• Provide regular reports on the progress of departmental activities and programmes.
• Ensure that Departmental policies are observed and adhered to in all our programmes.
• Ensure that the transformation is taking place in our sport and recreation structures.
• Ensure that all sport and recreation codes are fairly represented as per demographics of the district and wards.
• Ensure that women and people with disability are encouraged to participate and represented in all Codes.
• Ensure that all codes embrace the promotion of HIV/AIDS awareness as well as other related diseases.
• Ensure the implementation of programme through the integration of all sector Departments.
• Ensure adherence to health and safety policies and protocols.
• compile operational and procurement plan in relation to specific programme.
• Prepare a project proposal for submission and approval.
• Provide the implementation of the project plan.
• Prepare and compile the project/event close out report with relevant information.
• Ensure the availability of agendas, minutes, registers for all meetings with stakeholders.
• Compile and type correspondence, documents, emails, faxes, photocopying and filing through relevant channels as available office record management policy.
• Safekeeping of records, duplication and approved projects.
• Management of state assets as per policy and report on losses or theft.
• Compile database on all clubs and federations within the wards and local levels.
• Updating all stakeholders working closely with the Department.
• Maintain the provision of statistic data on monthly basis in relation to wards and hubs.
• Collect data on the status of needs of the communities through OSS and WRIP ward coordinators.
• Receive, review, process and manage requests on assistance and timeously respond on decisions taken.
• Ensure the availability of records in relation to assistance given to stakeholders in the wards.

Finance Clerk - KwaZulu Natal Department of Sport and Recreation - Head Office (Finance Section)

(2019-07 - 2020-03)

Reason for Leaving: Contract Expired

• Match invoice against commitments register and sign out from commitments register.
• Complete order final payment.
• Maintain a filing system for payments in disbursement number order.
• Send a copy of payment to supplier as proof of payment.
• Draw monthly disbursement reports and compare with original payments.
• Ensure that you put batch numbers and paid stamp
• Receive invoice
• Check invoice for correctness, verification and approval
• Process invoices
• File all documents
• Collection of cash
• Receive salary advice
• Process advice
• Collect information from budget holders
• Compare expenditure against budget
• Identify variances
• Capture, allocate virements on budget
• Distribute documents with regards to the budget
• Receive and capture cash payments
• Capture all financial transactions
• Clear suspense accounts
• Records debts and creditors
• Perform electronic banking transactions
• Compile journals
• Provide feedback to service providers regarding payment.
• Receive and transfer telephone calls to the relevant component.
• Handle enquiries from internal and external stakeholders
• Attend to incoming and outgoing calls
• Filing of correspondence in relevant files
• Recording and distribution of mail and documents
• Compare and verify schedules with invoices from the Register
• Regulate access and flow of correspondence or files

Healthy Lifestyle Coordinator - KwaZulu Natal Department of Sport and Recreation - iLembe District

(2019-01 - 2019-03)

Reason for Leaving: Contract Expired

• Coordinate the formulation of healthy lifestyle structures within the ward / hub.
• Render assistance in the establishment of school and club development leagues structures.
• Conduct ongoing sustainable recreational activities / programmes in the hub / ward.
• prepare teams for participation in sport and recreation activities.
• Promoting sport and recreation programmes in the wards that encourage patriotism, social cohesion and addresses social ills (teenage pregnancy, substance abuse and crime).
• facilitate monthly consultative meeting on service delivery together with stakeholders.
• Facilitate participation in recognized sport and recreation structures.
• Attend war room consultative meetings.
• Report sport and recreation urgent needs /incidents immediately for attention.
• Ensure disseminate of government information within communities in relation to sport and recreation.
• Render community mobilization services for Operation Sukuma Sakhe.
• Compile and submit monthly activity report to the District Official.
• Collect and submit relevant supporting documents (registers, fixtures, team lists, handover certificates, minutes etc) of all sport and recreation events/activities.
• Facilitate the availability and preparation of playing venues.
• Control and co-ordinate stock and equipment and report defects.

Fitness Instructor - Virgin Active South Africa (Cornubia) - Cornubia

(2018-09 - 2018-12)

Reason for Leaving: Resigned

• Coordinate activities that encourage healthy lifestyle and mass participation.
• Facilitate, coordinate and monitor the correct use of gym equipment by members.
• Organise fitness festivals to emphasize the importance of being active.
• Perform administrative functions to ensure daily, weekly and monthly targets are achieved.
• Maintaining all training equipment and presentation of all fitness staff in accordance with our brand standards.
• Actively assist and promote the ancillary products and services available to members.

School Sport Coordinator - KwaZulu Natal Department of Sport and Recreation - eThekwini District

(2016-12 - 2017-03)

Reason for Leaving: Contract Expired

• Assist in the organising and coordination of school sport.
• Liaise between Department of Sport and Recreation and DOE.
• Compile reports register learners and schools participating in school sport events.
• Compile need analysis and capture data.

School Sport Coach - Amawundlu Sport Development

(2014-02 - 2014-11)

Reason for Leaving: Resigned

• Developing training programs.
• Assisting with sport promotion and development.
• Advising about healthy lifestyle issues.
• Teaching relevant skills, tactics and techniques.
• Monitoring and enhancing performance by tuition, encouragement and constructive feedback.

Postgraduate Diploma in Management - Public and Development Management - University of the Witwatersrand

Bachelor of Technology - Management: Specialising in Sport - Durban University of Technology (2018)

National Diploma - Sport Management - Durban University of Technology (2017)

Matric/Grade 12 - Sukamuva High School (2013)