Vinci Doy

Creating and sending Purchase Orders to Suppliers Resolving discrepancies on Purchase Orders against Supplier invoices Maintaining and tracking deliveries on multiple spreadsheets

Purchasing Assistant at Oil and Gas Systems (2023-07 – Present)

• Creating and sending Purchase Orders to Suppliers
• Resolving discrepancies on Purchase Orders against Supplier invoices
• Maintaining and tracking deliveries on multiple spreadsheets
• Communicating with all stakeholders regarding orders and deliveries
• General administrative duties

Administrative Assistant at Hewitsons Solicitors LLP (2015-04 – 2015-10)

• Supporting the Secretaries, Fee Earners and Partners in General Administrative duties
• Sorting out post
• Document production such as accurately bulk scanning and photocopying/printing letters, documents, engrossments, large maps at different sizes etc
• Paper filing and E-filing
• Sorting Schedule of Deeds
• Preparing Court Bundles
• Answering internal telephone calls and re-directing

Administrator and Laboratory Technician at Hermitage Seaborough Limited (2013-02 – 2015-04)

• Testing samples in a temperature controlled environment
• Managing the office area, setting up new files, Front of House duties etc
• Dealing with suppliers, colleagues and customers' queries on their orders, accounts, stock etc
• Administrative duties, filing, dealing with correspondence over the telephone and E-mail
• Packaging and labelling samples before dispatch to courier drivers and for post within a set timescale. Arranging international shipments
• Calibrating machinery/equipment and booking contractors for quotes and repairs for building repairs and maintenance
• Managing the Quality Management Audits and procedures for ISO9001:2008 on internal and external Audits. Continually update findings and records and to find ways of improvements for Quality purposes
• Operating Sage line 200 with inputting Customers' details and for account queries for Sales Reps, customers, Accountants etc
• Creating weekly reports for sales on Excel and updating data. Typing letters to customers
• Assisting in recruitment and interviewing potential staff, partaking colleague staff performance reviews, filing training and personnel records

Gateway Assessor at Citizen's Advice Bureau (2012-09 – 2013-01)

Voluntary position to gain more skills

• Managing client queries and empathising different clients needs'
• Researching solutions to problems
• Advising clients on a face to face basis
• Advising over the telephone
• Maintaining confidentiality at all times
• Assisting clients in their next steps

Laboratory Assistant at Blayson Olefines Ltd (2011-10 – 2012-09)

• Test samples on a daily basis
• Use of different machinery and equipments
• Working on the research and development side and testing raw materials
• Complete testing of finished goods and ensure the requirements of safety and specifications are met
• Reporting any anomalies and errors to the Supervisor before certifying goods
• Entering data results on a computer
• Maintaining and cleaning the laboratory areas
• Responsible for testing the water for bacteria/legionnaires disease

District Administrative Assistant at Cambridgeshire Fire and Rescue Service (2010-12 – 2011-03)

Temporary Contract

• Undertaking general administrative and clerical duties for six stations within the district to support them in the operation of their duties
• Database training for financial purposes such as purchase orders using 'Dream' database
• Provide a reception facility
• Distributing and sorting post, uniforms and stationary
• Answering and dealing with customers and colleagues telephone calls
• Administer all claim forms, inputting and maintaining information on an in-house database such as payroll and expenses information and home fire safety check questionnaires in relation to the District's activities with Oracle based Database training
• Opening and closing the Office
• Booking training rooms, pool vehicles and appointments on behalf of all stations
• Maintaining the District's filing systems and up-dating where necessary
• Typing letters and reports using Microsoft Excel
• Project work such as Business Continuity Plans

Insolvency Support Assistant at The Insolvency Service (2010-03 – 2010-10)

Temporary Contract

• Answering telephone calls to clients, creditors and other external parties
• Filing, Sorting the post, photo-copying and faxing
• Inputting and updating confidential details onto the national database
• Sending letters and e-mails to clients and colleagues
• Creating reports for creditors
• Meeting and greeting customers within the general front office
• Searching on the internet and databases for other information
• Transferring and retrieving files from the local courts using the local information system and Microsoft applications

BA in Human Resource Management and Law – Keele University (2006 – 2009)

Advanced Level – Cambridge Regional College (2004 – 2006)

GCSE's – Soham Village College (2000 – 2002)