Nabila Azhari

Admin and project coordination professional with 4+ years of experience handling project administration, documentation, and stakeholder coordination for government and corporate clients in Indonesia. Experienced in maintaining trackers and records, monitoring timelines and progress, preparing Minutes of Meeting and progress reports, and following up on action items until closure. Reliable and detail-oriented, with a four-time Exemplary Employee record.

Proficient in Microsoft Office and Google Workspace.

Native Bahasa

Indonesia (UKBI 669, Very Advanced) and professional working proficiency in English.

Operations Specialist | Operations and Project Administration (Full-time) at Narabahasa (2022-07 – Present)

• Draft comprehensive Minutes of Meeting (MoM), weekly project progress reports, and presentation materials for executive review and director-level coordination meetings
• Coordinate schedules, trackers, and follow-ups across at least 3 concurrent projects annually, tracking progress, risks, and open issues and following up on action items and approvals to keep deliverables on schedule
• Draft, organize, and maintain operational documentation and records, keeping them accurate and up to date for review and handover
• Coordinate actively with internal cross-functional teams, external vendors (translators, graphic designers, printing vendors), and client PICs regarding document completeness, compliance, onboarding, and task follow-ups
• Arrange meetings, workshops, and events end-to-end, including scheduling, logistics, agendas, materials, and follow-ups, for at least 5 activities per month
• Serve as the primary point of contact between leadership and external stakeholders, including government regulators (Directorate General of Immigration, BPOM), financial authorities (Bank Indonesia, IDX, OJK), and corporate partners (MUC Consulting, Allianz, IFG), handling sensitive information with discretion
• Manage the Operations Division petty cash fund (up to Rp 1–3 million/month) and prepare periodic financial reports for the Finance team, maintaining accurate documentation

Public Relations and Media (Volunteer) at Jakarta Running Festival 2025 (2025-10 – 2025-10)

• Supported daily Media Center operations at a multi-day national event, handling on-site journalist registration and attendance records
• Relayed event information (rundown, race schedule, coverage areas), directed media to official coverage points, and responded to on-site requests, coordinating between journalists and the organizer’s media team

Laboratory Assistant (Internship) at Laboratorium Hubungan Masyarakat, Fakultas Ilmu Komunikasi, Universitas Padjadjaran (2021-08 – 2022-03)

• Authored, edited, and published official public relations articles and news content for the Fikom Unpad website and designed content for the official Fikom Unpad Instagram (@fikomunpad) to engage academic and public audiences

Grammar Editor (Internship) at Social Connect (2021-05 – 2021-12)

• Edited captions and website articles (socialconnect.id) for accuracy, consistency, and adherence to house style guidelines

Operations (Internship) at Narabahasa (2020-10 – 2020-12)

• Produced detailed transcripts and documentation records for online training classes, coordinated technical logistics and administrative support for virtual sessions, and facilitated online classes as a moderator to ensure smooth session delivery

Treasurer at Hima MPM Fikom Unpad (2020-01 – 2020-12)

• Managed financial operations: fund disbursement, cash flow tracking, and budget allocation, and maintained data entry and financial records within the SIAT, an integrated administrative information system, ensuring compliance with institutional recordkeeping standards

Human Resource Management Staff at Padjadjaran Education Festival 2020 (2020-05 – 2020-11)

• Managed internal Instagram communications reaching 300+ PEF 2020 committee members
• Supported a 29-member Competition Division morale-building initiatives

Head of Group Assistance Department at Sadyagarwa 2020 (2020-01 – 2020-07)

• Directed group mentoring programs for 7 teams (50+ participants), including tracking attendance, overseeing fundraising, and coordinating with stakeholders

Event Staff (Volunteer) at Taman Ilmu Unpad (2019-03 – 2019-12)

• Engaged directly with residents in Sukanegla Village to design and organize extracurricular activities, including study tours and adolescent education workshops
• Guided children through creative activities, such as writing and drawing, in Sukanegla Village

Media Production Management, Faculty of Communication Sciences – Universitas Padjadjaran (2018 – 2022)