Administrative Officer
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20+ Years B.Com. Graduate Experienced in Office , Site & Warehouse Administration , Human Resources Management , Procurement , Purchasing & Logistics , Facilities Maintenance and Renovations , Coordination in Operations Executions , Transport Management , Store Management , CCTV , Fire & Security Management , Horticulture , Supervision and Training with Exceptionally Good Customer Care , Sales , Service and Support through quick and sound decision making .
I Currently , Admin. cum Transport Officer of Mount Carmel Sr. & Jr. Two Schools in Dwarka and One Upcoming in Gurugram .
Coordinate all Administrative Processes Across Departments .
Manage Budgets , Policies and Events .
Resolve Conflicts and Issues As They Occur .
Oversee in Assisting Logistics and Transport Maintenance & Management .
Check , Verify & Forward to Finance Department , Civil Works Measurements , Software & Hardware Bills , Purchases & Finalize Payments from Vendors .
Maintain AMCs of all Electronic Machines , Equipments , DGs , ACs , etc.
Update Permits , Insurances & Repairs of School Buses , Office & Owners Vehicles .
Supervise , Maintain Discipline and Coordinate Housekeeping Works .
Supervise and Initiate Regular Fire Safety & Security Drills Around Schools .
Oversee CCTV Maintainance and Recordings. Maintain Hygenic Canteen .
Foresight in Planning & Coordinating Repairs & Maintenance of Schools During Summer , Winter and Gazetted Holidays .
Oversee & Follow Compliance for Entry and Dispersal of Students .
Oversee , Highlight Monthly Reports with Discretion & Solve Issues For Different Branches , updating Management on a Regular Basis .
Managing , building new relationships with DJB , BSES , DDA , MCD , Traffic , ACP, DCP, etc.
Purchase Seasonal Plants and Supervise Horticulture activities round the year.
Oversee and Resolve Daily IT Department Issues for all Departments .
Current Salary ; Rs.80,000 / month : Expecting 10% increase .
II GRANDEUR GROUP OF COMPANIES ( 4 Companies ) – DUBAI , U.A.E.
October 2017 – January 2021 . Admin. Operations & HR Coordinator
Import / Export Sourcing , Procurement and Purchasing Fabric and Accessories locally within Vendors from U.A.E. and China , India , Egypt , Lebanon , US and UK .
Responsible for Warehouse Functions , Stock Maintaining , Inward & Outward Logistics , Delivery of Products / Items to Destination , Damaged Products to Company , Billing , Report Goods damaged / returned .
Billing to Client , Collect Payments and Deposit with Accounts Department.
Payroll Processing through Biometric Attendance .
Inventory , Safety and Security Control , through Internal & External CCTV.
Recruit , Arrange Accommodation , Schedule Accountants , Front Office , Pattern Masters / Tailors / Embroidery & Clerical staff and Drivers' Duties for completing jobs within a set Timeframe .
Maintaining Petty Cash accounts .
Purchase / Maintain separate Pantry - drinking water , tea , coffee , milk items cleaning chemicals , etc., Stationary & Computer & Peripherals .
Cancellation / Renewal of Visas / Flight Tickets for staff .
2. Granduer International Trading -
Import / Export Sourcing , Procurement and Purchasing Readymade Garments , Medicines and Medical Equipment , Promotional Corporate Gift Items in Wholesale Prices from Manufacturers / Vendors in China , India , US and UK for United Nations , W.H.O. .
Sourcing / Coordinating Logistics with W.H.O . Representatives for point-to-point delivery inside war / conflict areas in Africa / Yemen / Lebanon , etc.
Following up on Payments with UN Representatives .
3. AL JALAF SCREEN PRINTERS -
Meet Regular / Bring New / Update Clients on Screen Printing , Digital Printing & UV Printing on Promotional / Corporate Gifting Items .
Sourcing , Procurement & Purchasing the Products / Items locally within Vendors from U.A.E . and China , India , Africa , UK , etc.
Logistics for delivery of Items into Dubai Office from Abroad .
Coordinate and Execute different Printing Procedures from Start to Handing over.
Billing to Client , Collect Payments and Deposit with Accounts Department.
Payroll Processing through Biometric Attendance .
Inventory , Safety and Security Control , through internal & external CCTV.
Arrange Accommodation , Schedule Graphic Designers / Printers / Clerical Staff and Drivers' Duties for completing jobs within a set Timeframe .
Maintain Petty Cash Accounts .
Purchase / Maintain separate Pantry - drinking water , tea , coffee , milk items cleaning chemicals , etc. Stationary & Computer Peripherals .
Cancellation / Renewal of Visas / Flight Tickets for staff .
4. Grandeur Interiors -
Meet Regular / Update Clients on fixing False Ceilings at Dubai Mall , Dubai World Trade Center , etc.
Interview / Arrange False Ceiling Workers from India .
Sourcing , Procurement and Purchasing hardware tools and accessories , locally within Vendors from U.A.E.
Coordinate and Execute with Site Engineers , work procedures including safety compliance , from Start to Handing over .
Billing to Client , Follow Ups , Payment Collection and Deposit with Accounts Department .
Payroll Processing through site attendance .
Inventory Control .
Arrange Accommodation , Schedule False Ceiling Workers ( skilled / unskilled ) at site and Drivers' Dropping / Pick Up Duties .
Maintain Petty Cash & update with accounts .
III Christian Medical Association of India – New Delhi , India .
March 2016 – January 2017 Administration Executive
• Public Relations / Liaise with Govt. Agencies – Immediate Processing Filing documentation and Maintain regular interaction / contact with D.D.A. , B.S.E.S. , D.J.B. , C.P.W.D. etc.
• Cash Flow Management – Sound Purchase – Monitor - Maintain – records of transactions , payroll management including petty cash expenses.
• Draft / Prepare / Submit / Mail . Courier – LPOs , letters , correspondence , agreements , estimations , presentations , proposals , packages .
• Annual Maintenance Contracts - Review - Compile - Renew - rentals of company offices , company guest houses , etc. , Insurance premiums of all staff and vehicles , AMCs’ of Office including air conditioners , computers printers , photocopiers , IT servers , generators , Pest control , Fire Fighting , etc.
• Office Store – Diligently Examine - Evaluate - Purchase - Update – Store - Civil and Hardware items , office stationary , laptops , computers , printers and peripherals , civil books , CDs , DVDs , pen drives , pantry items – tea / coffee / snacks / etc. including physical verification and indenting of all office inventory for head office as well as branch offices and company guest houses in multiple locations .
• Compliance - of office procedures for efficiency , work ethics and safety .
• Real Estate - Locate ideal tenants for company owned offices and residential properties. Draft / Finalize legal rent agreements , Check expiry, Examine its worth and renewal .
• Facilities Maintenance – Maintain , Renovate and running of Main office, Branch Office , transit / guest houses , etc.
• Security - Define - Delegate - Supervise - responsible to clerical staff for maintaining the upkeep of premises / Oversee security / CCTV in and around office buildings and other company residential properties for a healthy and safe environment and being available at odd hours for compliance .
• Visas / Ticketing / Transportation – Provide – Arrange – Coordinate Visa Change / Renewals / Cancellations including Air tickets and Company vehicles / taxis to accommodation ( company guest houses / hotel ) for company / transit staff / clients / delegates , etc.
• Drivers’ Duties – Checked vehicles’ logs and delegated duty timings .
Maintaining Petty Cash accounts .
Purchase / Maintain separate Pantry - drinking water , tea , coffee , milk items snacks , cleaning chemicals , etc.
• Performance Appraisals .
• Proofreading MOUs / Staff Compliance Rules / Projects / Travel Rules .
• Minutes of Meetings / Interviews / Appointments .
IV GIGI DECORATORS – New Delhi , India .
July 1996 – January 2016 Office cum Site Administrator
• Facilities Renovations & Maintenance – Analyze and Delegate works through Architects' Interior Site drawings to Engineers , Supervisors while Interacting / Problem Solving / Supervising masons , electricians , gypsum carpenters , plumbers , stone / tile masons , furniture carpenters , painters , helpers, etc. and update clients on progress .
• Multiple – Site Operations Oversight – Quick Sound Planning - Foresight – Work in close collaboration with staff , Estimate list of materials , Recruit workers , time required for completing interior projects etc. across multiple locations .
• P&L / Cash Flow Management – Sound Purchases – Monitor - Maintain– receipts / records of transactions , payroll management including petty cash expenses and forward details to Chartered Accountant for filing Income Tax .
• Administrative / HR Management – Timely Recruitment and Effective Communication to staff / workers for optimal use of man hours in combining and completing time-bound tasks . Prepare - Maintain – Store records of LPOs / agreements / client details / estimations / proposals .
• Vendor / Supplier Relationships – Sourcing , Procurement and Purchasing through multiple vendors locally in India for best competitive price , supply & delivery across multiple locations
• Operations & Customer Sales & Service – Effectively Develop - Back Sales team – Solve Problems – Supervise staff , workers , etc. make sound decisions quickly , maintain discipline with integrity while always keeping Clients updated on progress of work .
• Public Relations / Liaise with Govt. Agencies – Immediate Processing Filing documentation and Maintaining regular interaction / contact with D.D.A. , B.S.E.S. , D.J.B. , Banks , Income Tax , etc.
• Draft / Prepare / Submit / Mail , Courier – LPOs , letters , correspondence , agreements , estimations , presentations , proposals , packages .
• Office Store – Diligently Examine - Evaluate - Purchase - Update – Store - Civil and Hardware items , office stationary , laptops , computers , printers and peripherals , civil books , CDs , DVDs , pen drives , pantry items – tea / coffee / snacks / etc.
• Compliance - of office procedures for efficiency , work ethics and safety .
• Security - Define - Delegate - Supervise - responsibility to clerical staff for maintaining the upkeep of premises / Oversee security / CCTV in and around office building.
• Visas / Ticketing / Transportation – Provide – Arrange – Coordinate Renewals / Cancellations including Air tickets and Company vehicles / taxis to office .
Passed 10+2 From C.B.S.E. and Bachelor's of Commerce from Delhi University .
