Ajay Swami

Results-oriented Certified Professional in Supply Management (CPSM®) with over 9 years of expertise in Strategic sourcing, Procurement, Cost reduction, Contract management, and Vendor management. Recognized for excellence in performance and significant contributions to supply chain operations. Proven ability to manage global suppliers while collaborating with cross-functional teams to identify and capitalize on cost-saving opportunities.

Strong track record of driving efficiency and enhancing supplier relationships to support organizational goals.

Senior Analyst-Central Sourcing SCM at Eaton Technologies Pvt Ltd (2022-05 – Present)

Directed end to end sourcing strategies for Eaton Germany plants, incorporating cost-out initiatives and NPI support. Addressed shortage issues and led ECO/ECN implementation across projects to enhance efficiency. Managed RFQ processes and conducted thorough quotation analyses to maximize value.

Executed SAP procurement tasks, coordinated effectively with cross-functional teams to ensure alignment. Followed up with suppliers, ensuring timely deliveries. Evaluated commercial offers, identifying opportunities for significant cost savings of over $1.2 Mn.

• Managing end-to-end strategic sourcing activities for Eaton Germany plants, including RFQ management, supplier coordination, quotation analysis, negotiation support, supplier selection, and PO readiness.
• Executed cost-out sourcing projects through supplier negotiations, analysis of commercial offers, and collaboration with commodity manager and plant stakeholders to reach cost reduction objectives.
• Supporting NPI sourcing requirements by coordinating with engineering, quality suppliers, and plant teams for quotation closure, technical clarifications, PPAP readiness, and timely project launch support.
• Navigated critical shortage situations by accelerating supplier responses, monitoring delivery commitments, and collaborating with planning and plant teams to ensure supply continuity.
• Overseeing ECO/ECN sourcing actions including revised quotation collection, pricing updates, supplier communication, and SAP master data coordination.
• Analyzed supplier spend data and metrics to shape procurement category strategies. Coordinated supplier onboarding and vendor unblocking processes for efficient procurement execution.

Executive-Central Procurement Operations at ElasticRun (2021-01 – 2022-04)

Directed procurement operations across 10+ warehouses and collaborated with 50+ FMCG suppliers to meet warehouse procurement demands.

• Coordinated execution of RFIs and RFQs for FMCG suppliers, managing invoices and producing over 80 POs per month with monthly procurement exceeding INR 1 crore.
• Resolved payment issues, finance queries, and invoicing disputes with suppliers. Supported warehouse teams in completing purchase requisitions when discrepancies occurred in purchase orders.
• Conduct continuous follow-up with suppliers to ensure timely material delivery and prevent supply chain discrepancies.

Professional FT at TATA Motors Ltd (2017-02 – 2020-12)

Directed cost reduction initiatives utilizing diverse cost-saving strategies, optimizing alternate sourcing and business share, generating innovative value ideas and executing localization of parts, achieving annual savings of 3.3% of APV (Rs 4.95 Cr in FY 18-19 and Rs 5.28 Cr in FY 20-21).

• Executed RFIs and RFQs for existing and new suppliers to enhance sourcing efficiency. Processed quotations for new and ECN parts to support procurement decisions. Conducted fair value analysis to ensure competitive pricing. Finalized price settlements and issued purchase orders for leaf springs and parabolic spring assemblies in chassis commodity.
• Facilitated contract negotiations with both new and existing suppliers to achieve competitive commercial terms consistent with organizational sourcing strategy.
• Managed raw material (RM) indexing by analyzing price variations, upholding financial provisions with essential finance approvals, and conducting regular price adjustments.
• Administered annual budgeting processes for suspension parts across five manufacturing plants.
• Partnered with cross-functional teams to execute manufacturing site assessment (MSA) audits and facilitated supplier risk identification and capacity assessment initiatives.
• Proactively monitored supply risks and material shortages by engaging closely with suppliers and internal stakeholders.
• Developed and implemented mitigation plans including alternate sourcing, and prioritization of critical parts to ensure uninterrupted production.
• Coordinated with planning, manufacturing, and logistics teams to manage allocation during constrained supply scenarios.

Bachelor of Engineering in Mechanical – University of Pune (2016-06)

Diploma in Mechanical Engineering – MSBTE (2013-06)

High School in Secondary Education – SM DY Patil School (2010-06)