Anvesh Tadepu

Senior Accounts Payable & US Accounting Specialist with 12+ years of experience in Accounts Payable, Accounts Receivable, Multi-State Payroll, Vendor Management, Financial Reporting, and US Tax Compliance. Proven expertise in processing high-volume invoices, managing end-to-end AP operations, payroll administration through ADP Workforce Now, month-end close activities, reconciliations and regulatory compliance. Strong knowledge of QuickBooks, IRS reporting (1099, W-2, 941), cash flow management and process improvement initiatives.

Recognized for improving operational efficiency, maintaining audit readiness and delivering accurate financial reporting. Demonstrated experience mentoring junior team members, driving process improvements and collaborating with cross-functional stakeholders to enhance operational efficiency.

Sr Accounts Specialist (Accounts Payable & Vendor Management) at IT America India Pvt Ltd. (2022-09 – Present)

Accounts Payable Responsibilities and Payroll & State Compliance Responsibilities

• Processed and verified 300+ vendor invoices monthly with 99% accuracy, ensuring timely payments and compliance with company policies.
• Performed three-way matching of purchase orders, receipts and invoices, reducing discrepancies and resolving payment issues efficiently.
• Partnered with finance and procurement teams to streamline AP workflows, achieving a 30% reduction in invoice cycle time.
• Prepared monthly financial reports and supported month-end close with 100% accuracy, ensuring audit readiness and compliance.
• Built and maintained strong vendor relationships by negotiating favorable payment terms and resolving disputes promptly.
• Reconciled AP accounts and vendor statements, ensuring all transactions aligned with internal records and external vendor balances.
• Supported 1099 vendor setup and year-end reporting to ensure compliance with IRS requirements.
• Assisted with cash flow forecasting by accurately scheduling vendor payments and reporting outstanding liabilities.
• Partnered with auditors during internal and external audits, providing supporting documents and reconciliations with zero non-compliance findings.
• Mentored and guided junior team members on AP processes and compliance requirements.
• Reviewed invoice processing accuracy and ensured adherence to internal controls.
• Identified and implemented process improvements to enhance efficiency and reduce turnaround time.
• Coordinated with multiple U.S. state agencies to register employer accounts for Unemployment Insurance (UI) and Withholding Tax, ensuring regulatory compliance.
• Streamlined registration processes across states, reducing onboarding time for new hires and improving payroll efficiency.
• Partnered with HR, payroll, and legal teams to align state tax registrations with hiring and payroll schedules.
• Collaborated with ADP to manage payroll setup, resolve processing issues, and ensure accurate and timely pay runs.
• Managed addition and removal of state withholding/UI accounts in ADP based on employee location and business operations.
• Oversaw employee onboarding in ADP, including payroll setup, tax documentation, and benefits enrollment.
• Resolved payroll tax notices and discrepancies by working with ADP and state agencies, maintaining compliance across jurisdictions.
• Monitored and responded to state tax/UI notices, implementing required changes in collaboration with ADP.
• Ensured compliance with multi-state payroll tax regulations, preventing penalties and maintaining audit readiness.
• Conducted periodic payroll reconciliations between ADP, accounting system, and bank statements to ensure accuracy.
• Coordinated with employees to resolve payroll/tax issues, maintaining high employee satisfaction and trust.
• Contributed to quarterly and annual payroll filings (e.g., Form 941, W-2, state returns) in collaboration with ADP and tax advisors.

Sr Accounts Executive at Palni India Pvt Ltd. (2020-10 – 2022-08)

• Verified, coded, and processed invoice requests with 100% accuracy within client-agreed timelines.
• Conducted quality checks on invoices for all engineering services providers.
• Updated invoices in QuickBooks and reconciled payments received from clients.
• Managed and monitored email boxes to ensure timely processing of all invoices.
• Resolved vendor inquiries regarding invoice processing issues, discrepancies, and related transactions promptly.
• Prepared onshore consultants' timecards reports and verified weekly/monthly hours against timecards.
• Generated consultant invoices for various payment schedules (weekly, bi-weekly, semi-monthly, monthly).
• Maintained ownership of manual trackers including issue/error logs, query logs, and exception trackers.
• Collaborated with PMO team to deliver client-required data in invoices and delivery reports.
• Assisted in month-end and quarter-end closing activities and generated management reports.
• Supported Indian employee payroll activities including PF, PT, and TDS calculations.
• Assisted HR in verifying employee payrolls with previous month arrears.
• Prepared employee annual salary details for Form 16 generation.
• Developed and updated standard operating procedures and process flow charts.

Sr Accounts Executive at CES Limited. (2019-08 – 2020-07)

• Updated vendor bills in QuickBooks after validation with timecards.
• Generated and submitted invoices based on established accounts receivable schedules and terms.
• Verified AP invoices and processed payments in accordance with PO/SOW/MSA terms.
• Maintained accurate and up-to-date vendor files to expedite payment processing.
• Generated accounts payable reports for management review to support financial decision-making.
• Verified vendor accounts by reconciling monthly statements and related transactions.
• Prepared weekly AP aging reports, BDM reports, and vendor payment reports.
• Processed vendor payments after due dates and updated payment details in QuickBooks.
• Conducted weekly AP reconciliations and prepared utility payable reports.
• Created new vendors in QuickBooks and collected required documentation (W9, void checks, I9, COI).
• Maintained vendor information and documents (PO/MSA/COI) and initiated ACH payments.
• Prepared 1099 forms using ADP and followed up with vendors for updated documentation.
• Established strong rapport with vendors and clients through effective communication.
• Contributed to quarterly and annual payroll filings (e.g., Form 941, W-2, state returns) in collaboration with ADP and tax advisors.

Billing Specialist at IT AMERICA INDIA Pvt Ltd. (2014-06 – 2019-05)

• Raised invoices in QuickBooks and submitted them to customers.
• Set up new vendors, customers, consultants and service items in QuickBooks with complete details.
• Handled employee expense reimbursements (client meetings, travel, hotel expenses).
• Verified AP invoices and processed payments while maintaining accurate vendor files.
• Performed targeted collections on past-due accounts and resolved billing variances.
• Validated wage rates in invoices against company records.
• Prepared financial reports including employee-wise profit analysis, accounts receivable, profitability analysis, and AP outstanding.
• Maintained daily cash and bank transactions in QuickBooks.
• Entered C2C and W2 consultant timesheets in QuickBooks.
• Processed employee payroll in ADP Workforce on a bi-monthly basis and updated transactions in QuickBooks.
• Managed US employee insurance enrollment/termination and processed related payroll deductions.
• Maintained data on checks received and online payments, applying them accurately in QuickBooks.
• Prepared payroll sheets with consultants' billable hours and payment percentages.
• Collected W4 and I9 forms from employees and coordinated with customers on payment-related issues.
• Prepared MIS (Management Information System) reports for senior management review.

MBA in Finance – Bharathi Institute of Business Management (Kakatiya University) (2014)