Ashis Bhattacharya

Offering over 10 years of experience in all facets of Administration functions.

Completed Post Graduate

Diploma in Marketing & Operations Management from National Institute of Management for Distance Learning. Proficient in managing the entire gamut of Admin function including managing day-to-day office maintenance in a systematic manner and ensuring smooth functioning of office. Responsible for HR activities that included maintaining employee personal files, ensuring the HRMS software was updated, handling on-boarding and exit formalities, and coordinating office events and meetings.

Skilled in Multiple Vendor management. Proven ability to handle multiple, competing priorities in an effective manner.

Manager Administration - Apeejay School

(2024-01)

• Prepare SOPs/procedures for admin operations and monitors the adherence to the same by all administration and establishment unit to instill decorum & discipline within the School Campus
• Adhere to school budget by constant co-ordination, communication and positive collaboration with HO department for cost optimization & control
• Ensure efficient running of the school front office, principal office, admin office on a daily basis
• Oversee smooth execution of School events/Activities and Management meetings through arrangement of resources
• Manage teams comprising of functions like Front Office operation, Accounts, Back-office Admin, Maintenance, Housekeeping, Safety & security, Canteen service and look after their attendance, leaves, punctuality, discipline and dedication at workplace and work towards their performance development by training them
• Ensure proper maintenance & upkeep of school buildings, ground & school assets like furniture & equipment (photocopier, scanner, CCTV, Biometric etc.) and monitor the repair & AMC activities as per schedule
• Ensure continuous water supply and electric power within campus
• Create a work schedule for housekeeping staffs to ensure punctuality and completion of assigned tasks
• Supervise, instruct and control all routine housekeeping activities within the school to ensure the premises are kept clean and tidy at all times
• Ensure supervision of contractual services like pest control, general cleaning, glass cleaning etc. as and when required
• Maintain service records of Support staff
• Account for the attendance register of support staff and admin staff
• Sanction leave as per rules for all administrative and support staff (in co-ordination with Principal) and maintain up to date leave records
• Ensure procurement items sourced at school's end are as per approval and valid requests and budgeted
• Conduct price negotiation, checking all quotes, bills, draft reports and submit to Accounts for processing and record
• Aim at reduction in cycle time from requisition to delivery
• Ensures all third-party vendors/ suppliers of the School abide by the quality standards with regards to material supplies and adhere with the delivery timeline
• Ensure daily monitoring, record & upkeep of inventories / stores /stationary and maintain optimum usage to reduce cost due to wastage, over utilization etc. and conduct annual physical stock checking
• Adhere to all norms of running a school canteen; ensure zero deviation on food quality; achieve nil complaints from parents, teachers, and students' w.r.t canteen food and service
• Liaise with different government departments like Police, Municipal and Fire Office, including CBSE board as and when required for school purpose and for the fulfillment of all statutory compliance
• Communicate clearly and efficiently with the Principal, Management, parents, staff, children, and visitors to school, which include outside agencies
• Maintain & upkeep Registers & Reports including Inventory Report, Central Stock Register, Security Attendance Register, Petty cash purchase Register, Sanitary & Cleaning supplies record, Photocopy Records, Previous year's school records, and Fixed Asset Register

Sr. Administrative Executive - Indian Institute of Management Calcutta

(2021-12 - 2023-12)

• Handling of all types of Secretarial activities like performing day-to-day administrative tasks of the office of the CAO such as processing of all documents put up to the CAO (checking with the Delegation of Financial Power as & when required), proper filling & managing of database, prioritizing of workloads & paper to be put up to the CAO maintaining high level of confidentiality
• Making travel & accommodation arrangements for the CAO and other Faculties / Guests during their various official visits as & when required
• Routine coordination to various queries to the Ministry and other offices
• Coordination with various stakeholders for organizing various events and functions
• Prepares meeting rooms for appointments, coordinates schedules, and greet members prior to meetings
• Keeps, prepares, and distributes minutes of meetings
• Maintaining all vendor contracts and AMCs
• Maintaining Office Facility Management which includes Housekeeping, Security Management, cafeteria Management, repairs and maintenance of office premises
• Vendor Management includes selection of vendors for procurement of regular materials and assets after following proper evaluation process and looking after timely delivery, proper authorization and communication to all concern people
• Coordinates maintenance efforts with outside contractors
• Manages critical relationships with client, tenants, and key vendors
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• All kind of Admin & Clerical Works & Other Admin Duties as assigned Indoor & outdoor Events support
• Any other jobs as assigned by the Management from time to time

Admin Supervisor - Calcutta Felt Industries Pvt. Ltd.

(2020-07 - 2021-12)

• Preparing SOP for various processes of housekeeping, requisition, procurement, inventory, fire drill etc
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Manage schedules and deadlines
• Taking care of independent charge of Administration, Facility Management, Security, Purchase & Procurement, Housekeeping of Corporate Office
• Oversee facilities services, maintenance activities and arranging for transport and cost reduction through better fleet management, selection of routes, hiring of persons near the factory etc.
• Managing the employee healthcare programme, processing reimbursement claims, etc.
• All kind of Admin & Clerical Works & Other Admin Duties as assigned Indoor & outdoor Events support
• Liaison with external and government agencies as needed

Manager Office & Administration - Infosoft Global Pvt. Ltd.

(2018-03 - 2020-06)

• Managing the entire gamut of administrative function which included day to day office requirements, maintaining vendor contracts and AMCs, maintaining company asset inventory etc.
• Maintaining accounts and petty cash as prescribed
• Maintaining Office Facility Management which includes Housekeeping, Security Management, cafeteria Management, repairs and maintenance of office premises
• Vendor Management includes selection of vendors for procurement of regular materials and assets after following proper evaluation process and looking after timely delivery, proper authorization, and communication to all concern people
• Managing the procurement of regular office consumables like office stationery items in a timely manner and following the procurement policy ensuring cost optimization and processing of regular utility bills like electricity, water, telephone, etc.
• Liasoning with finance and accounts team to procure goods and services that were essential to the day to day functioning of the business
• Responsible for HR activities that included maintaining employee personal files, ensuring the HRMS software was updated, handling on-boarding and exit formalities, and coordinating office events and meetings
• Managing the employee healthcare programme, processing reimbursement claims, etc., were also under my purview

Sr. Admin/HR Lead - Pace Setters Business Solutions Pvt. Ltd.

(2010-10 - 2018-03)

• Supervise and manage all day-to-day office administrative activities
• Taking care of independent charge of Administration, Facility Management, Security, Purchase & Procurement, Housekeeping of Corporate Office
• Maintaining accounts and petty cash as prescribed

Post Graduate Diploma - Marketing & Operations Management - National Institute of Management for Distance Learning

MBA

B. Com