Sr. Executive - Administration - COFCO International India Pvt. Ltd. - Gurgaon
(2024-02 - 2026-01)
Handling entire Admin Operations for Head Office of COFCO International in India. Responsibilities include Facility Management, Vendor Management, and Travel Management. Also includes other various works.
- Facility Management of Head Office
- Handling all repair work in the Head Office
- Coordinating with the Vendors for Housekeeping & Pantry Material
- Manage Housekeeping, Pantry Staff & Security Guards
- Coordinating with the Vendors for Bills, Quote of Purchasing New Office Equipment's
- Coordinating with the Vendor for Quarterly NDC
- Coordinating with the Vendor for Annual Contract Renewal
- Preparing Annual Budget for Admin Expense
- Preparing monthly MIS of Admin Expense
- Department Engagement and Birthday Activity (Monthly Assembly)
- Manage Schedules and follow deadlines for all Office Events
- Coordinating with Office Owners at the time of Agreement renewal
- Making ID card for New Joining, Visiting Cards, Self-Stamp etc.
- Co-ordination with Account team related to bills & their payments
- Seating Arrangement for New & Old employees as per Dept. requirement
- Stationery procurement & consumption monitoring
- Maintain the Records of Employee Car Parking
- Supervising the Electrician and Plumber
- Providing Admin data at the time of Internal Audit
- Hotel Booking (Domestic & International), Flight Booking (Domestic & International) & CAB Booking for Emp as per requirements
- Arranging Currency as per travel requirements
- Coordinating with vendor for Visa Process
- Making monthly MIS of travel bookings
Sr. Executive - Administration - Mitsubishi Electric India Pvt. Ltd. - Gurgaon
(2015-09 - 2024-02)
Handling entire Admin Operations for all the Offices in Northern and Eastern Region of Mitsubishi Electric in India. Responsibilities are not limited to Facility Management, Vendor Management, Travel Management, and includes other various works.
- Facility Management of Head Office
- Handling all repairing work in the Head Office and other locations in North and East India
- Coordinating with the Vendors for Housekeeping & Pantry Material
- Manage Housekeeping, Pantry Staff & Security Guards
- Organize and Supervise other Office Activities (Office Scrap & E-Waste Material)
- Checking & Monitoring of CCTV Camera Access of North Location
- Co-ordination with North India PIC for Petty Cash bill submission on time & Follow-up with A&F for their Payment
- Coordinating with the Vendors for Bills, Quote of Purchasing New Office Equipment's
- Preparing the Excel MIS of North and East India Vendors Bill & submit to Account's Dept.
- Coordinating with the Vendor for Quarterly NDC
- Coordinating with the Vendor for Annual Contract Renewal
- Preparing Annual Budget for Admin Expense
- Preparing monthly MIS for North & East India Admin Expense
- Department Engagement and Birthday Activity (Monthly Assembly)
- Manage Schedules and follow deadlines for all Office Events
- Monitor costs and Expenses to Assist in Budget Preparation
- Coordinating with Office Owners at the time of Agreement renewal
- Making ID card for New Joining, Visiting Cards, Self-Stamp etc.
- Co-ordination with PAN India Admin PIC for renewal of Agreement, Vendors Bill & their payment
- Co-ordination with Account team related to bills & their payments
- Seating Arrangement for New & Old employees as per Dept. requirement
- Stationery procurement & consumption monitoring
- Maintain the Records of Employee Car Parking
- Supervising the Electrician and Plumber
- Providing Admin data at the time of Internal Audit
Admin Executive - Administration - SPML Infra Ltd - Gurgaon
(2014-06 - 2015-09)
- Creating Vendor Code & Agreements for New Vendors and Coordinating with the Vendors
- Preparation of all Admin records on Daily basis and Daily Office activity Co-ordination
- Purchasing Data Card & Mobile phone for the Employees
- Checking all Vendors Bill, employees travel & dearness bills, verifying the same with all required documents enclosed and the follow-up with accounts dept. till the disbursement
- Verification of all Credit Card Bills of the senior most employees in organization
- Coordinating with Audit Team to prevent errors and to complete all credentials required for the approval
- Weekly Payments' Tracker Submission to the HOD, which includes the weekly payments made and the balance standing as on date
Front Office Executive - Talentpro India HR Pvt Ltd - Delhi
(2011-07 - 2014-06)
- Welcoming clients, candidates, and vendors warmly
- Handling Telecommunication related Query
- Preparation of all Admin records on Daily basis and Daily Office activity Co-ordination
- Receiving, sorting, and distributing letters and couriers
- Monitoring inventory and ordering stationery or pantry supplies
