Sr. Executive - Administration at COFCO International India Pvt. Ltd. (2024-02 – 2026-01)
Handling entire Admin Operations for Head Office of COFCO International in India. Responsibilities include Facility Management, Vendor Management, and Travel Management, along with other varied works.
- Facility Management of Head Office
- Handling all repair work in the Head Office
- Coordinating with the Vendors for Housekeeping & Pantry Material
- Manage Housekeeping, Pantry Staff & Security Guards
- Coordinating with the Vendors for Bills, Quote of Purchasing New Office Equipment's
- Coordinating with the Vendor for Quarterly NDC
- Coordinating with the Vendor for Annual Contract Renewal
- Preparing Annual Budget for Admin Expense
- Preparing monthly MIS of Admin Expense
- Department Engagement and Birthday Activity (Monthly Assembly)
- Manage Schedules and follow deadlines for all Office Events
- Coordinating with Office Owners at the time of Agreement renewal
- Making ID card for New Joining, Visiting Cards, Self-Stamp etc.
- Co-ordination with Account team related to bills & their payments
- Seating Arrangement for New & Old employees as per Dept. requirement
- Stationery procurement & consumption monitoring
- Maintain the Records of Employee Car Parking
- Supervising the Electrician and Plumber
- Providing Admin data at the time of Internal Audit
- Hotel Booking (Domestic & International), Flight Booking (Domestic & International) & CAB Booking for Emp as per requirements
- Arranging Currency as per travel requirements
- Coordinating with vendor for Visa Process
- Making monthly MIS of travel bookings
Sr. Executive - Administration at Mitsubishi Electric India Pvt. Ltd. (2015-09 – 2024-02)
Handling entire Admin Operations for all the Offices in Northern and Eastern Region of Mitsubishi Electric in India. Responsibilities include Facility Management, Vendor Management, Travel Management, and other varied works.
- Facility Management of Head Office
- Handling all repairing work in the Head Office and other locations in North and East India
- Coordinating with the Vendors for Housekeeping & Pantry Material
- Manage Housekeeping, Pantry Staff & Security Guards
- Organize and Supervise other Office Activities (Office Scrap & E-Waste Material)
- Checking & Monitoring of CCTV Camera Access of North Location
- Co-ordination with North India PIC for Petty Cash bill submission on time & Follow-up with A&F for their Payment
- Coordinating with the Vendors for Bills, Quote of Purchasing New Office Equipment's
- Preparing the Excel MIS of North and East India Vendors Bill & submit to Account's Dept.
- Coordinating with the Vendor for Quarterly NDC
- Coordinating with the Vendor for Annual Contract Renewal
- Preparing Annual Budget for Admin Expense
- Preparing monthly MIS for North & East India Admin Expense
- Department Engagement and Birthday Activity (Monthly Assembly)
- Manage Schedules and follow deadlines for all Office Events
- Monitor costs and Expenses to Assist in Budget Preparation
- Coordinating with Office Owners at the time of Agreement renewal
- Making ID card for New Joining, Visiting Cards, Self-Stamp etc.
- Co-ordination with PAN India Admin PIC for renewal of Agreement, Vendors Bill & their payment
- Co-ordination with Account team related to bills & their payments
- Seating Arrangement for New & Old employees as per Dept. requirement
- Stationery procurement & consumption monitoring
- Maintain the Records of Employee Car Parking
- Supervising the Electrician and Plumber
- Providing Admin data at the time of Internal Audit
Admin Executive - Administration at SPML Infra Ltd (2014-06 – 2015-09)
- Creating Vendor Code & Agreements for New Vendors and Coordinating with the Vendors
- Preparation of all Admin records on Daily basis and Daily Office activity Co-ordination
- Purchasing Data Card & Mobile phone for the Employees
- Checking all Vendors Bill, employees travel & dearness bills, verifying the same with all required documents enclosed and the follow-up with accounts dept. till the disbursement
- Verification of all Credit Card Bills of the senior most employees in organization
- Coordinating with Audit Team to prevent errors and to complete all credentials required for the approval
- Weekly Payments' Tracker Submission to the HOD, which includes the weekly payments made and the balance standing as on date
Front Office Executive at Talentpro India HR Pvt Ltd (2011-07 – 2014-06)
- Welcoming clients, candidates, and vendors warmly
- Handling Telecommunication related Query
- Preparation of all Admin records on Daily basis and Daily Office activity Co-ordination
- Receiving, sorting, and distributing letters and couriers
- Monitoring inventory and ordering stationery or pantry supplies
